Jobs for Healthcare Administrator

LPN Healthcare Administrator

Job Overview We are seeking a skilled Administrator to join our dynamic team. The ideal candidate will be responsible for developing high-quality proposals that effectively communicate our organization's capabilities and solutions to potential clients. This role requires a blend of clinical, technical writing skills, and attention to detail, ensuring that all proposals are not only compelling but also aligned with the specific needs of our clients. Responsibilities Research and understand healthcare RFPs, RFIs, and other bid documents. Collaborate with project teams to gather necessary information and insights. Ensure all proposals meet company standards as well as legal and regulatory requirements. Write clear, persuasive, and comprehensive bid proposals that articulate our strengths and value proposition. Manage multiple bid submissions, maintaining strict adherence to deadlines without compromising quality. Skills Recent RN/ LPN NYS license required 2-5 years of relevant experience Strong proofreading skills to identify errors in grammar, punctuation, and formatting. Proficient in word processing software for document creation and editing. Experience in technical writing with the ability to convey complex concepts clearly. Excellent research abilities to gather relevant information efficiently. Strong communication skills for effective collaboration with team members and stakeholders. Proficient in editing documents for clarity, consistency, and overall quality. If you have strong understanding of clinical terminology and healthcare practices. Excellent writing, editing, and proofreading skills. Strategic thinker with the ability to translate complex clinical information into accessible and persuasive proposals. Exceptional organizational skills and the ability to manage multiple projects simultaneously you have the qualifications needed for this role.

Posted 10 hours ago

Best Match

DSS Systems Administrator

General Dynamics Information Technology New York, NY

Type of Requisition: Regular Clearance Level Must Currently Possess: None Clearance Level Must Be Able to Obtain: Top Secret Public Trust/Other Required: None Job Family: SCA Job Qualifications: Skills: Computer Hardware Support, Customer Service, IT Troubleshooting, Microsoft Windows, Ticketing Systems Certifications: None Experience: 5 + years of related experience US Citizenship Required: Yes Job Description: Mission: A DSS Systems Administrator is responsible for providing Desktop Support Services to Department of State consolidated Bureaus. Duties consist of managing the allocation, workflow, and resolution of all Service Now service request tickets submitted by customers and pertaining to ClassNet and OpenNet workstations & laptops, operating system support, applications and software, monitors, network printers, digital senders and other peripheral devices within the Department of State consolidated Bureaus. Duties and Responsibilities: Performs systems administrative, troubleshooting, and operational duties on computer systems in response to user ticket and outages. Support and maintain COTS and custom designed applications. Tasks include installation, configuration, and troubleshooting. Analyze, evaluate and test software and hardware in response to issues identified by customer. Support in the planning, installation, security and breakdown in support of standing up new facilities and standing down retired facilities. Mitigate identified security issues. Research and troubleshoot identified issues. Document ticket. Ensure all appropriate steps are taken to investigate and troubleshoot issue. Escalate fully documented ticket if issue cannot be resolved. Prepare and maintain activity and progress reports regarding support activities. Act to coordinate activities across support agencies to delivery support service to customer. Manage and track escalations to ensure timely resolution of customer issues. Contribute to identifying improvements in the support of hardware, software or infrastructure related services. Work to meet program service level agreements (SLA's) to resolve customer issues. Provide one-on-one and small group training in the use of application (COTS & GOTS) and devices to new users and IT Mart visitors. Install, configure and troubleshoot microcomputer hardware and software systems, to include servers. Install, configure, and troubleshoot peripheral devices such as, card readers, cameras, headsets, scanners, printers, smartcard readers & other devices supported peripheral devices. Conduct diagnostic troubleshooting and repair for microcomputer devices Install hardware and software application on a myriad of computer devices Desired Skills or Experience: Strong customer service and communication skills (both written and verbal) Excellent interpersonal skills, especially ability to listen and understand what is being described Working knowledge of ServiceNow ticketing system; creating, updating, and closing tickets. Experience providing Tiers 1 and 2 technical support with hardware and software. Excellent attention to detail. Strong working knowledge of computer terms. Customer service operations experience. 1year (5 years preferred) of related experience. Education and Clearance: Associate’s degree or equivalent experience Must be US Citizen and clearable; Secret clearance (or higher) a plus One or more industry standard certifications- A+, Security+, Network+; etc. Physical Requirements: Ability to lift and move 30 lbs. of equipment Work location: New York, NY #OpportunityOwned #WeAreGDIT The likely hourly rate for this position is between $28.61 - $38.71. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Scheduled Weekly Hours: 40 Travel Required: 10-25% T elecommuting Options: Hybrid Work Location: USA NY New York Additional Work Locations: Total Rewards at GDIT: Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most. We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Quick Apply

ASSOCIATE PRACTICE ADMINISTRATOR

The Institute for Family Health New York, New York

SUMMARY: The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have. The Associate Practice Administrator is cognizant of and ensures that all practice operations in assigned region are consistent with objectives, philosophies, standards and policies of The Institute for Family Health. RESPONSIBILITIES: Demonstrate the ability to perform clinical / technical / service / administrative tasks Supervises and evaluates Lead PSR, Acts as resource for Lead PSR and support staff regarding operational problems or questions, which cannot be solved or answer. Oversees and resolves problems relating to practice systems including appointments, registration, referrals, medical records, staff/patient relations and billing. Monitors PSR’s schedules, resolution of conflicts, vacations, sick-days, etc. Assures adequate staffing coverage of administrative areas. Investigates and resolves patient billing problems; pulls charts, speaks with providers, communicates with Professional Billing, follows-up with patients. Processes sliding-fee scale requests; determines discounts and notifies Professional Billing. Investigates patient complaints, briefs senior administration, and provides follow up to patient. Reconciles petty cash daily; monitors safe contents; keeps log of petty cash. Reconciles daily office cash collections and completes bank deposits accordingly to IFH policy. Processes bi-weekly timecards for practice staff; totals for practice staff; reconciles with leave requests. Monitors and orders administrative supplies. Develops provider schedules and assures that they are entered correctly in the computer system. Reviews schedules pro-actively (at least once a week) to identify problems. Oversees the maintenance of provider schedules, and appropriate staffing of practitioners and patient services staff. Consults with supervisor when unable to resolve conflicts. Prepares statistics on practice operations as needed. Obtains tokens for patient reimbursement. Provides monthly appointment availability reports to site management team. Performs Patient Service Representative functions as required (i.e., registration, check-in, appointments, checkout, switchboard, referrals). Assists the Senior Level Administration with special projects as necessary. Shares the responsibility with Site Management team in overseeing the day-to-day operations from opening to closing. Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients in the assigned area. Coordinate training of new employees. Perform Epic system audits and assist in developing plans of correction for operating systems related to registration, scheduling, scanning, and referrals. Prepare reports related to Epic system operations, work ques, charges, registration and insurance related issues. Point person for equipment and mechanical problems in suites; follows up on correction. ORGANIZATIONAL / MANAGERIAL Anticipate and respond to regulatory agencies and surveys performed. Ensure consistent performance adherence to all applicable policies and procedures. Complete required evaluations of PSR staff. EDUCATIONAL / PROFESSIONAL DEVELOPMENT Comply with IFH required online trainings. Comply with regulatory employee health requirements. Requires a minimum of 1 supervision session each week (conducted by Senior Practice Administrator or Director mentor) COMMUNICATION / RELATIONSHIPS Effectively communicate with all affiliated Hospital departments and personnel, as well as to other affiliated organizations (such as managed care organizations). Attend management meetings. Display courtesy, tact and patience during interactions with all members of the staff and extended community. Demonstrate a professional, courteous and respectful attitude in dealing with patients, families and significant others. Bachelors degree in healthcare or business-related field required A minimum of 1 year of Lead Patient Services Representative experience or 3 years of Institute for Family Health experience required in lieu of Bachelors degree Must have basic computer and internet navigational skills Must be familiar with Microsoft applications (Windows, Word, Excel, Outlook) Must have experience with electronic health records (EHR) technology Strong leadership, problem-solving and decision skills required Knowledge of Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) and Article 28 Regulatory regulations preferred Equal Employment Opportunity/Affirmative Action: The Institute for Family Health is an Equal Employment Opportunity Employer. This job summary is intended to be brief and may not list all the duties and functions required, however, it does highlight the essential requirements. Nothing outlined in this job summary is to be construed as an express or implied contract of employment. Please visit www.Institute.org for more information.

Nurse Administrator - RN - Full Time Night Shift

NewYork-Presbyterian Hospital New York, New York

Nursing Leadership at NewYork-Presbyterian: Setting Standards, Changing Lives Apply promptly! A high volume of applicants is expected for the role as detailed below, do not wait to send your CV. Nurse Administrator - RN - Full Time Night Transform your nursing career at New York-Presbyterian/Queens Hospital. Here, our nurses bring inspiring commitment and compassion to every patient. Be the face of effectiveness, nursing-led excellence and compliance as a Nurse Administrator across New York-Presbyterian/Queens Hospital. Join us, and foster passion for the hospital-wide mission Putting Patients First. As Nurse Administrator, you will manage patient care delivery across all hospital units. At New York-Presbyterian, nursing is a life-changing career journey focused on amazing patient outcomes every step of the way. Each of our nurses dares to be truly excellent – thriving in a compassionate culture of care and caring. Together, we improve the health of patients and their families, making our communities – and the world – stronger. This is a Full Time Night position (37.5 hrs/weekly; 7:15P -7:30A) at New York-Presbyterian/Queens Hospital located at 56-45 Main Street, Flushing, NY 11355. Rotating Weekends and Holidays. Preferred Criteria Demonstrated leadership skills Previous leadership position/experience Active membership in professional organization Certification in Nursing (clinical or administrative , strongly preferred) Required Criteria At least five years of acute care RN experience Bachelors of Science in Nursing (BSN) Master's Degree in Nursing or a related field or if currently pursuing a Master’s Degree, must obtain within 1 year of hire Current New York State RN license BCLS certification through AHA Demonstrated managerial skills Join a healthcare system where employee engagement is at an all-time high. Here we foster a culture of respect, diversity, and inclusion. Enjoy comprehensive and competitive benefits that support you and your family in every aspect of life. Start your life-changing journey today. Please note that all roles require on-site presence (variable by role). Therefore, all employees should live within a commutable distance to NYP. NYP will not reimburse for travel expenses. __________________ 2024 “Great Place To Work Certified” 2024 “America’s Best Large Employers” – Forbes 2024 “Best Places to Work in IT” – Computerworld 2023 “Best Employers for Women” – Forbes 2023 “Workplace Well-being Platinum Winner” – Aetna 2023 “America’s Best-In-State Employers” – Forbes “Silver HCM Excellence Award for Learning & Development” – Brandon Hall Group NewYork-Presbyterian Hospital is an equal opportunity employer. Salary Range $140,000-$182,500/Annual It all begins with you. Our amazing compensation packages start with competitive base pay and include recognition for your experience, education, and licensure. Then we add our amazing benefits, countless opportunities for personal and professional growth and a dynamic environment that embraces every person. Join our team and discover where amazing works.

Nursing Administrator, RN - Mount Sinai Morningside - Evening Shift - Full time (3pm start time)

Mount Sinai Health System New York, New York

Description Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below. The Nursing Administrator is a registered professional nurse with progressive administrative experience. This individual supports Nurse Managers, Associate Nursing Directors, and senior nursing leadership in the management of clinical units/specialty areas, fulfilling responsibilities for hospital and patient care services on assigned shifts. Responsibilities The Nursing Administrator is a registered professional nurse with progressive administrative experience who supports Clinical Nurse Managers and Clinical Directors of clinical unit groups/specialty areas to fulfill responsibilities for the overall management of the hospital and patient care services on assigned shifts. Assist clinical nurses in solving patient care problems and develop patient management and leadership skills. Oversees patient care delivery, throughput, staffing, and processes to ensure efficient and effective operations during assigned shifts. Supports, implements, and interprets the philosophy, objectives, policies, and standards for nursing care of patients and families. Investigate patient complaints and apply appropriate interventions as necessary. Refers to follow-up solutions to the clinical nurse manager or another appropriate person. Assists nursing personnel to establish and implement safety standards and to monitor the environment for hazards. Assists nursing staff with needle-stick injury follow-up as per Blood and Body Fluids Exposure policy (Infection Control policy). Evaluate nursing staff performance and mentors, coaches, counsels, and discipline staff as needed. Responds to various hospital emergencies and escalate to appropriate leadership, including acting as incident commander during evening/night shifts and weekends/ holidays. Qualifications Bachelor of Science with a major in nursing required; master?s degree in nursing or healthcare-related field preferred. Three years of clinical experience including Med/Surg with progressive nursing leadership experience preferred Licensed as a registered nurse with current registration in New York State Basic Life Support (BLS) Issuing Agency: AHA Non-Bargaining Unit, BIW - Nursing Administration - STL, Mount Sinai St. Luke's Employer Description Strength Through Diversity The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by: Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential. Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination. Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers. At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally. Explore more about this opportunity and how you can help us write a new chapter in our history! “About the Mount Sinai Health System: Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.” EOE Minorities/Women/Disabled/Veterans Compensation The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $104995 - $165790.12 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Quick Apply

Executive Administrator

Cushman & Wakefield New York, NY

**Job Title** Executive Administrator **Job Description Summary** Cushman & Wakefields New York Midtown office is seeking an experienced c-suite Executive Administrator to support one of our most successful commercial Executive Brokers. This position will lead all administrative and strategic initiatives and play a significant role in increasing broker productivity. **Job Description** **Principal Responsibilities** + Assist Executive Broker with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner. + Provide oversight and guidance, organize, and prioritize critical issues. + Anticipate Executive Broker, client and business needs and undertake necessary actions to produce effective results timely. + Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and complex travel plans; work around scheduling conflicts while keeping Executive Broker on schedule. + Manage email correspondence for Executive Broker promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages. + Update and maintain contacts, telephone numbers and email addresses. + Answer and screen all incoming calls to Executive Brokers office + Organize and input broker expenses and charitable contributions, track payments and allowances. + Support Executive Broker's community and industry activities and events. + Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials + Create and maintain up-to-date Admin Support Guide to be used in the event of absence. + Ensure that education, credentials and licensing of staff is current. + Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials + Greet and direct all visitors + Provide support in both professional and personal capacities as needed **Minimum Qualifications** + 10+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred + Bachelors degree required + Required to be in office a minimum of 2 days per week **Required Skills** + Excellent verbal and written communication skills + Highly organized, logical thinker + Takes initiative + Flexible schedule for overtime + Ability to multi-task and organize a daily workload by priorities + Sense of urgency about tasks or assignment + Excellent attention to detail and follow through + Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidates experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $44.24 - $44.24 Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative? Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1-888-365-5406** or email **[email protected]** . Please refer to the job title and job location when you contact us.

Executive Administrator

Global Health Investment Corporation New York, NY

Executive Administrator, GHIC About GHIC The Global Health Investment Corporation (GHIC) is a mission-driven investment firm seeking to catalyze the development of technologies to improve global health. A pioneer of impact investing in global health, GHIC has been financing innovation in public health for over a decade. More recently, GHIC launched a novel investment partnership with the Biomedical Advanced Research and Development Authority (BARDA), which is providing up to $500M in funding to GHIC to accelerate the development of technologies that address public health emergencies, such as pandemics and other health security threats. GHIC is growing its team to become the preeminent health impact platform and scaling across several roles to support the expansion of its investment portfolio and other programmatic activities. For more information on GHIC, please visit www.ghicfunds.org. About the Role GHIC is seeking a highly motivated, capable Executive Administrator (EA) to support our dynamic venture investment firm based in New York City. This role requires high professionalism, organizational skills, and adaptability to manage multiple tasks in a dynamic environment. Core job responsibilities include executive administration for the CEO, including calendar management and travel coordination, administrative and operational support for GHIC including event planning, and logistics, and serving as the primary point of contact for all office requests. The ideal candidate is thoughtful, detail-oriented, and can deftly navigate time, information, and people to deliver administrative results consistently. In addition, the role requires a direct interface with external stakeholders, requiring strong communication and interpersonal skills. This position is based in New York City and will report to the CEO and Head of Operations. Key responsibilities: EXECUTIVE ADMINISTRATION FOR CEO (50-70%) Providing administrative and programmatic support for the CEO Overseeing day-to-day administrative responsibilities for the CEO, including scheduling and managing interactions and preparing communications on behalf of the CEO Managing the calendar of the CEO, making recommendations on how to streamline workflows and optimize schedules Capturing minutes and assisting with follow-up actions as needed Supporting scheduling for internal and external meetings Assisting with travel arrangements, itineraries, and expensing GHIC ADMINISTRATION (10-20%) Support vendor account management and communication Manage IT requests in collaboration with IT vendor Organize and maintain the firm SharePoint digital filing system Support onboarding of employees and consultants Support team in planning and execution of firm-wide events Support the coordination of Annual Investors meetings OFFICE-RELATED (5-10%) Serve as the primary point of contact for handling internal and external information requests Manage office-related activities, including welcoming guests, orders and stocking, building and conference room management Qualifications This role requires an organized, solutions-oriented individual who enjoys working in a mission-driven entrepreneurial environment. The ideal candidate will have proven administrative experience, sound judgment, and the ability to execute with high discretion and tact. Bachelor's Degree or equivalent 2+ years' experience as an executive assistant or other relevant administrative support experience Outstanding written and verbal communication skills Self-directed, detail-oriented with a proactive approach to problem-solving Strong interpersonal skills and demonstrated ability to work collaboratively In-depth understanding of MS Office suites, including SharePoint and Outlook; additional fluency with digital tools and software are highly desirable Passion for global health and driven to grow as part of a small team

Rent Administrator

Breaking Ground New York, NY

Rent Administrator Manhattan, New York, NY 10036, USA Req #2790 Tuesday, November 19, 2024 ABOUT US: - We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness. But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home. The Times Square The Times Square offers 652 units of permanent supportive housing to low-income New Yorkers, people living with HIV/AIDS, veterans, and chronically homeless individuals, including some with mental illness. The Center for Urban Community Services provides comprehensive onsite social services, and Breaking Ground coordinates property management services. The Times Square is Breaking Ground’s flagship, supportive housing residence. When Breaking Ground acquired the building in 1991, The Times Square, a former grand hotel was transformed into the largest permanent supportive housing residence in the nation. Rent Administrator TheRent Administratoris responsible for overseeing the rent collection process. They are responsible for responding to tenant questions and concerns about rent. The Rent Administrator also works closely with tenants and social services to ensure that rent is paid in full each month. Additionally, this position will work closely with the Finance department to maintain accurate and timely rent records for tenants and to develop effective strategies for addressing and solving tenant rent issues. The incumbent works closely with outside counsel and with a variety of subsidy agencies. The Rent Administrator is the primary point of contact for tenant rent subsidies. This position has a 35-hour work week. ESSENTIAL DUTIES: Maintain accurate income and rent information in various databases Prepare weekly reports of tenants’ rent status, reason for arrears, current court status, Public Assistance arrears, and contact made with the individual regarding rent issues Prepare weekly reports following trends in general arrears issues and coordinating payment plans Maintain a clear and comprehensive list of due dates for all tenants in payment plans, court stipulations, and which tenants, in owing unpaid rent, are not entitled to special services within the building Meet with tenants to answer rent related issues Collaborate with social services on tenants’ rent issues Collaborate with Entitlements Specialist to follow up on payments or grants from outside organizations Lead bi-weekly meetings with staff to communicate current arrears situations Draft legal documents, including 14 Day Demand notices Coordinate with maintenance department regarding additional repair or replacement charges Complete, review, and track all subsidy and lease renewals Oversee tenant rent changes, including those changes that affect rent subsidies Provide residency letters for individuals, when applicable Coordinate with outside counsel regarding non-payment legal action and make court appearances, when necessary Review legal and subsidy bills for accuracy on a monthly basis Perform other related duties as assigned MINIMUM QUALIFICATIONS: Bachelor’s or equivalent experience Experience working with special needs individuals; Familiarity with rent, accounting, or banking preferred Superior organization, analytical, and interpersonal skills; Ability to work with diverse populations; Ability to work independently and as part of a team; Ability to handle multiple high priority tasks simultaneously Current and active New York Notary preferred Proficiency with Microsoft Office suite Strong proficiency with creating and maintaining spreadsheets & databases Notary Public license preferred EOE/M/F/Vet/Disabled Other details Pay Type Hourly Min Hiring Rate $21.97 Max Hiring Rate $21.97 Apply Now Manhattan, New York, NY 10036, USA

Property Administrator

Colliers International New York, NY

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. About You Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do. As a Property Administrator, you will be involved in all aspects from operations and financial activities to managing important relationships with our tenants and property owners. From managing service contracts and tracking bid packages, to completing property inspections and making recommendations, you'll have the opportunity to share your innovative ideas to continually improve how we manage our commercial properties. The Property Administrator role will be based in Harlem, New York. What you bring: 1-3 years' experience in property management (residential or multifamily). Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel). Bonus skills and experience: Familiarity with real estate software such as Yardi, MRI, etc. Experience with Invoice processing and budget preparation. Experience with contract and leasing agreements preferred. What success looks like: You develop and maintain strong relationships with property owners, tenants, vendors and contractors. You respond in a timely manner to tenants' needs to meet lease obligations. You support senior management by preparing regular ownership reports. You successfully manage all administrative tasks, including work orders, service requests, rent and expense payments, property maintenance and vendor compliance requirements. #LI-CH1 #LI-Onsite Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information: Area/Location Specific: Harlem, New York Approximate Hourly Range for this Role: $26.00 - $36.06 Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected] for assistance. For all other inquiries, including general application support or questions regarding open positions, kindly direct your email to the recruiting team at [email protected].

WebSphere Administrator

City of New York New York, NY

Company Description Job Description The Financial Information Services Agency (FISA) has a vacancy for a WebSphere Administrator to support ongoing production maintenance and phased rollout implementation of Financial Management Systems. Primary Responsibilities include: This role will be a technical position responsible for the installation, maintenance, and configuration of our Middleware infrastructure (IBM WebSphere and MQ). Tasks will include supporting the infrastructure of critical citywide applications. This person will function as one of the technical administrators for the group and work with various teams, and will need to have the ability to work independently and prioritize tasks to meet project deadlines. Preferred Skills: - 5+ years' experience of Middleware Administration, specifically in WebSphere Application Server on Linux or UNIX based platforms - Hands on experience installing, configuring, and administering middleware products like IBM MQ, IBM HTTP Server, IBM WebSphere in a UNIX environment. - Perform Middleware Application upgrades and patch installations. - Must have experience in deploying web and enterprise archive applications in cluster and non-cluster environments. - Must have experience in configuring Data Sources for different vendor databases. - Must have experience in managing SSL digital certificates in IBM WAS. - Experience in understanding and debugging Java errors. - Knowledge of WebSphere Horizontal/vertical Clustering, and Tivoli Access Manager is preferred. - Knowledge of one or more of the following technologies is highly desirable: Business Objects, BMC Patrol / WebSphereKM, Pervasive Data Integrator, ICN, Spectrum Group1, Word Press, and Unix shell scripting. - Good understanding of relational database concepts and experience in SQL - Excellent analytical and problem-solving skills. - Previous experience working with an enterprise wide, large-scale environment. - Ability to support 24x7 and be able to work nights/weekends as required. - Ability to perform detailed Root Cause Analysis of problems. - Ability to plan, manage time according to schedules, and provide status updates required. - Ability to work to quickly learn new applications and resolve issues. - Ability to clearly document and explain symptoms and solutions to complex problems. - Strong interpersonal skills and ability to work well in a team environment. - Has the ability to be self-motivated and find answers on his/her own. Additional Information P-196 The City of New York offers a comprehensive set of benefits and programs to employees, including health insurance, pension plan, Deferred Compensation Plan (with 457, 401K and Roth IRA options), pre-tax Commuter Benefit program, pre-tax Flexible Spending Accounts programs and more. Additional benefits such as prescription drug coverage, dental benefits, vision care benefits and more are also available through District Council 37 - Local 2627, the union that represents employees in this title To Apply Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 693129. While all complete applications will be given consideration, only candidates selected for an interview will be contacted. Hours/Shift 35 hours Weekly/Day. Work Location 5 Manhattan West, NY, NY Qualifications 1. A baccalaureate degree from an accredited college in computer science, information systems, engineering, mathematics or related field and six years of satisfactory full-time experience related to enterprise architecture, solutions architecture, network architecture and/or IT infrastructure systems; or 2. A baccalaureate degree from an accredited college and ten years of satisfactory full-time experience related to enterprise architecture, solutions architecture, network architecture and/or IT infrastructure systems; or 3. Education and/or experience which is equivalent to "1" or "2" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Posted 10 hours ago

Stock Plan Administrator

SoFi New York, NY

Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we're changing the way people think about and interact with personal finance. We're a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we're at the forefront. We're proud to come to work every day knowing that what we do has a direct impact on people's lives, with our core values guiding us every step of the way. Join us to invest in yourself, your career, and the financial world. The role: SoFi is searching for a Stock Plan Administrator to support the day-to-day long-term incentive plan's requirements in a fast-growing environment. This role will be a key contributor in supporting the daily operations of the Equity Team. The right person will thrive with the eagerness to learn, use innovative approaches to solving problems, be ready to accept new challenges and be willing to contribute to improving our end-to-end equity process. What you'll do: Reporting to the Manager, Global Equity, you will support the daily activities related to our global equity plan including any ad-hoc projects and tasks related to the Plan Assist in the management of our relationship with our vendor, Fidelity, including coordinating tasks to be performed by Fidelity throughout the equity administration process Support employees and business partners with equity-related requests and questions Collaborate in the development and execution of an employee education campaign for SoFi's LTI programs Support the Manager, Global Equity with monthly/quarterly reporting, forecasting, and processing requirements associated with the Plan Assist with any system integration projects related to equity Produce analyses to support other business functions in management decision making Collaborate with Payroll and HR on system integrations and reconciliations between the Payroll and HRIS systems that support the Plan Assist with monthly/quarterly/year-end internal/external audit and compliance requests Assist with the month-end close process by assisting with reporting related inquiries from cross-functional partners What you'll need: Bachelor's degree, ECA or CEP designation preferred 3-5 years of experience in Public Company LTI/Equity Plan Administration, including Employee Stock Purchase Plans (ESPP) strongly preferred Bilingual in English/Spanish preferred Experience with Fidelity NetBenefits SPS administration system preferred Strong Microsoft Office skills and Google Suite experience preferred Experience working with a global population across multiple long-term incentive vehicles Ability to function in a highly collaborative environment Strong verbal and written communication skills Must demonstrate attention to detail, analytical abilities, and consistent follow-through, including project management skills and time management Ability to partner with cross-functional teams, including legal, HR, tax, payroll, accounting, and finance Compensation and Benefits The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate's experience, skills, and location. To view all of our comprehensive and competitive benefits, visit our Benefits at SoFi page! SoFi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law. The Company hires the best qualified candidate for the job, without regard to protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. New York applicants: Notice of Employee Rights SoFi is committed to embracing diversity. As part of this commitment, SoFi offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email [email protected]. Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time. Internal Employees If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.

Posted 10 hours ago

Executive Assistant/Team Administrator

Perennial Resources International New York, NY

Midtown financial firm looking for an experienced Administrative Manager. This person will supervise a team of EA's as well as support senior level executives. Minimum 7 years of supervisory and EA experience. Must have a 4 year college degree with a strong academic record.

Dynamic Environment

Branch Office Administrator

Edward Jones New York, NY

Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team . At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 401 Broadway Suite 204, New York, NY If you find yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with Financial Advisors to help clients achieve their long-term financial goals. The Branch Office Administrator in our Manhattan location will prioritize the client relationship in a busy practice with multiple priorities. We're proud to serve over nine million clients. Our BOAs are a valued part of the client team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll work in a large team environment and have thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Providing an exceptional client experience & making the client relationship a priority Actively listen for situations in the clients' lives that may indicate a need for additional services You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (https://secure.edwardjonesbenefits.com/fleet/public/index/f914262d-0362-4682-bd1e-0ccd25f1dfb1) . You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $28.35 Hiring Maximum: $33.67 Read More About Job Overview Skills/Requirements What characteristics would make you a successful BOA? Ability to deepen and broaden client relationships Ability to identify opportunities to create efficiency Strong ability to work independently Ability to manage multiple priorities in a deadline driven environment Proficient in current and new office technology Willingness to learn how financial services/markets work Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (https://careers.edwardjones.com/blog/?_sft_category=awards-accolades) Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (https://careers.edwardjones.com/en-CA/blogs/?_sft_category=awards-accolades-en-ca) Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 8 million clients and 19,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (https://www.edwardjones.com/us-en/why-edward-jones/about-us/corporate-citizenship/purpose-in-action) . ¹Fortune 500, published June 2023, data as of December 2022. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. #LI-BOA

Posted 10 hours ago

ASSOCIATE PRACTICE ADMINISTRATOR

The Institute for Family Health New York, New York

SUMMARY: The Associate Practice Administrator is cognizant of and ensures that all practice operations in assigned region are consistent with objectives, philosophies, standards and policies of The Institute for Family Health. RESPONSIBILITIES: Demonstrate the....

Payroll Administrator

CareAbout New York, NY

New York, New York 10036 Company Description CareAbout Health is a managed services organization (MSO) that provides expert advice, resources, tools, and other support to its portfolio of medical groups and healthcare focused companies. CareAbout Health is helping align incentives to create a world where patients, providers, and payers work together in a seamless, coordinated manner toward common goals: higher quality, lower cost, better outcomes. Role Title: Payroll Administrator FLSA Category: Exempt Role Location: Remote (based in New Jersey and South Florida markets) Only candidates in New Jersey and South Florida (CareAbout markets) will be considered. Reporting Relationships: This position reports to the Director of Human Resources, Systems and Operations. Role Summary and Responsibilities: The Payroll Administrator will oversee the organization's payroll functions, ensuring pay is processed timely, accurately and in accordance with company policies and government regulations. Key Responsibilities / Essential Functions: Serve as primary contact for payroll, ensuring work is done accurately, timely, and in accordance with company policies and government regulations. Implement, maintain, and review payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions for new hires, terminations, absence, and changes in pay rates. Audit employee time records for timely submission. Establish and monitor internal controls relative to the correct processing of wages, garnishments, applicable wage taxes and other miscellaneous wage/benefit programs, calculations, and deductions. Collaborate with internal payroll stakeholders to make configuration recommendations in alignment with company policy and government regulations. Monitor performance through audit activities and identifying / implementing necessary changes to ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. Perform payroll, garnishment, and payroll tax funding reconciliation to balance from Workday to OSV funding portal. Research discrepancies to determine the source and make necessary corrections. Collaborate with Finance for reconciliation to the general ledger and monthly bank statements. Collaborate with Human Resources for reconciliation of employee records and changes. Collaborate with managers to ensure timely submission of payroll information. Communicate regularly with stakeholders regarding process updates and deadlines. Support audits by providing records and documentation. Address employee payroll inquiries. Adhere to the company quality policy and promote customer service. Support and partner with other payroll department team members. Non-Essential Functions: Other duties, as assigned. Qualifications: Bachelor's degree in Accounting or Finance, Business Administration, Human Resources, or related field required. Three years payroll experience required. Extensive knowledge of the payroll function including preparation, balancing, internal controls, and taxes. Knowledge of Workday and OSV preferred. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills. Proficient with Microsoft Suite or related software. Demonstrated effective verbal and written communication skills. Ability to guide and influence change across the business lines. Must be able to multi-task in a busy, fast-paced environment. Strong interpersonal skills (good judgment, diplomacy, and patience). Knowledge and Skills/Expected Competencies: Strives for high standards of delivery to clients. Builds and maintains relationships at all levels across the company. Will be mindful of cultural differences across a diverse organization. Communicates (verbally and through written work) information in a clear and concise manner. Will manage stakeholders' expectations with regards to delivery, escalating concerns as appropriate. Puts colleagues/ clients at the center of everything they do to ensure a positive experience. Upholds the values of the organization in all they do. Trustworthy team member who considers those around them. Physical Requirements: Mainly sedentary. Sitting at the desk most of the day. Standing or walking less than two hours per day. Lifting no more than ten pounds on rare occasions. Must be able to work at a computer and answer phone calls on a regular basis. Featured Benefits: Health, dental, and vision insurance. 401K with automatic employer contribution. PTO and Paid Holidays. Company paid Life Insurance. Access to voluntary short and long-term disability insurance. Access to additional life insurance. Access to a variety of Wellness programs. CareAbout Health is committed to providing an environment of mutual respect where equal opportunities are available to all applicants and employees without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as "protected characteristics"). We are interested in every qualified candidate who is legally able to work in the United States without sponsorship. We cannot offer any visa sponsorship now at this time. The Salary range for this position is $60K/yr. - $80K/yr. Compensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, abilities, and location, as required by the role, as well as internal equity and alignment with market data.

Payroll Benefits Administrator

Venture Capital Firm New York, NY

Our client, a global investment company, is looking for a detail-oriented Payroll & Benefits Administrator to join their HR team. This role is ideal for someone who is passionate about payroll and benefits, enjoys working in a collaborative HR environment, and is eager to grow in their career. The ideal candidate will have a strong foundation in multi-state payroll processing, advanced Excel skills, and a keen interest in benefits administration. COMPANY: Investment Firm POSITION: Payroll & Benefits Administrator LOCATION: New York, NY (In office 3-4x week) HOURS: 8:00AM - 5:00PM COMPENSATION: $90-130K DOE + Discretionary Bonus + Benefits BACHELORS DEGREE: Required Responsibilities of the Payroll & Benefits Administrator: -Payroll Processing: Manage multi-state payroll administration, ensuring accuracy and compliance with regulations. -Benefits Administration: Support benefits enrollment, address employee inquiries, and assist with plan reconciliations. -Invoice Processing: Handle payroll and benefits-related invoices, ensuring timely and accurate processing for finance. -Compliance & Policy Interpretation: Navigate, understand, and interpret company policies and government regulations related to payroll and benefits. -Technology & Systems: Utilize payroll and HRIS systems efficiently and leverage advanced Excel skills for data analysis and reporting. -Employee Support: Serve as a resource for employees, providing high-quality service with a personable, solutions-oriented approach. -Continuous Improvement: Demonstrate intellectual curiosity by seeking ways to enhance processes and support HR initiatives. Requirements of the Payroll & Benefits Administrator: -Minimum 3 years of payroll and benefits experience in a multi-state environment. -Proficiency in advanced Excel (pivot tables, VLOOKUPs, data analysis). -Prior experience or a strong interest in benefits administration. -Analytical & service-oriented: balances data-driven decision-making with emotional intelligence. -Strong verbal and written communication skills with an ability to translate complex policies into easy-to-understand language. -Comfortable navigating HR/payroll systems and government portals. -Enjoys collaborating within an HR team rather than working in a finance-driven payroll function. -Willing and eager to be in the office 3-4 days per week to support employees and HR initiatives -Verification of identity, education, prior employment, and references may be required.

Billing Compliance Administrator

SourcePro Search New York, NY

SourcePro Search has a fantastic opportunity for an experienced Billing Compliance Administrator in New York. This leadership role will be responsible for identifying, developing and implementing a physician compliance plan to ensure the integrity of all professional fee billing and will conduct investigations of mitigating compliance's issues relating to professional fee coding, billing documentation and reimbursement activities. at a highly prestigious healthcare network. This opportunity offers a high base, bonus and excellent benefits and growth potential. The ideal candidate has earned: a Bachelor Degree (Master's preferred) and has at least 5 years of progressive financial and compliance experience within a hospital Physician practice. Prior leadership experience is required as well as a strong knowledge of coding systems and billing audit programs. Relocation candidates are encouraged to apply. https://sourceprosearch.com/

Posted 10 hours ago

Corporate Front Office Manager & Administrator

Fareportal New York, NY

Title: Corporate Front Office Manager & Administrator Location: 137 West 25 th Street, 11 th Floor, NY, NY 10001 Type: In-Office (5 days per week) Salary Range: ($68,000- $80,000/ Year) Job Description Who We Are: Fareportal is a travel technology company powering a next-generation travel concierge service. Utilizing its innovative technology and company owned and operated global contact centres, Fareportal has built strong industry partnerships providing customers access to over 500 airlines, a million lodgings, and hundreds of car rental companies around the globe. With a portfolio of consumer travel brands including CheapOair and OneTravel, Fareportal enables consumers to book-online, on mobile apps for iOS and Android, by phone, or live chat. Fareportal provides its airline partners with access to a broad customer base that books high-yielding international travel and add-on ancillaries. HIGHLIGHTS: Fareportal is the number 1 privately held online travel company in flight volume. Fareportal partners with over 500 airlines, 1 million lodgings, and hundreds of car rental companies worldwide. 2019 annual sales exceeded $5 billion. Fareportal sees over 150 million unique visitors annually to our desktop and mobile sites. Fareportal, with its global workforce of over 2,600 employees, is strategically positioned with 9 offices in 6 countries and headquartered in New York City. Role Description Fareportal is looking for an experienced candidate to work out of our Corporate Office located in NYC as its Corporate Front Office Manager & Administrator . The role plays a vital part in ensuring the smooth operation by overseeing front office management, general administrative tasks, coordinating office operations, and providing executive assistance to the office of the CEO . The responsibilities typically include a combination of office management, team coordination, and operational efficiency. Key responsibilities include (but are not limited to): Visitor & Guest Management: Welcome, greet and direct all employees, clients, visitors, solicitors appropriately. Oversee the day-to-day administrative functions of the office. Maintain visitor log Answer incoming calls, respond to the caller's needs and route to the appropriate departments/individuals. Leadership & Employee Support: Schedule executive meetings, appointments and conference bridges as required. Serve as a backup to the executive assistants (Chairman, President, CFO, etc.) as necessary. Manage executive team attendance and manage external vendors for all company events. Communication and Coordination Serve as a liaison between different departments to ensure smooth workflow and communication. Facilitate cross-functional collaboration and address administrative bottlenecks. Organize and oversee company events, meetings, and conferences. Records and Documentation Maintain and secure confidential records and files. Oversee document management systems and ensure proper record-keeping protocols. Ensure data protection compliance, including safeguarding sensitive information. Problem-Solving and Decision-Making Address and resolve administrative challenges promptly. Propose and implement solutions for improving office efficiency and effectiveness. Information Management: Prepare/disperse letters and documents such as Receive FedEx, UPS, and USPS Follow mail sorting and scanning procedures daily. Coordinate with messengers and all deliveries and distribute to the appropriate recipients. Manage, maintain, and organize conference room calendars. Handle highly confidential and sensitive information with utmost discretion. Facility/Office Management: Accountable for reconciling inventory of office supplies, kitchen consumables, and cleaning supplies and placing orders accordingly. Oversee and coordinate with building maintenance professionals to address facility repair issues Collaborate between building management, engineering, and/or those responsible for maintenance and operation of the facility (Building Engineering: including electrical systems, mechanical systems, security contractors, janitorial services, and other various aspects of facility operations). Responsible for maintaining a clean and professional reception/all meeting areas. Coordinate office catering needs and assist with larger off-site events and corporate travel (air and ground transportation) as needed. Ensure compliance with standards, policies, and controls. Collaborate with IT and HR to ensure company assets are properly functioning and are safely distributed to employees. General Support: Assist with ad-hoc task/projects. Growth potential Required Qualifications 5+ years of experience as a Office manager, Administrative Assistant, or a similar role. Tech travel companies or Ecommerce companies preferred. Manage activities across multiple projects; plan, coordinate and meet project deadlines. Demonstrated track record of consistency, professionalism and a "customer service" mindset to be able to handle challenging situations with tact and diplomacy. Excellent organizational skills to manage concurrent tasks, requests, and stakeholders while meeting deadlines. Strong interpersonal skills to be able to work effectively with and earn the trust of staff level employees all the way up to Senior Executives Must be able to work independently as well as part of a team; be resourceful and solve problems as needed. Strong skills in Microsoft Office, Excel, Word, Power Point and Teams Bachelor's degree a must and master's preferred. Must be physically capable of lifting light boxes from time to time (e.g., relocating light boxes, stocking of supplies in Caf and other areas, etc.) Ability to accommodate some occasional work outside of normal work hours (9am - 5:30pm ET) for special company events and/or critical business meetings (e.g., annual company social events, annual executive meetings, etc.) Preferred Qualifications Prior work experience in the tech, e-commerce, or travel industry Prior work experience in large corporations such as the Fortune 500 Advanced degree Benefits & Perks Fareportal offers our team members a wide range of market-leading benefits and other perks, including: Health, Dental and Vision Benefits Competitive Paid Time Off and Leave Policies Employee Friendly Technology and Gadget Policies Disclaimer This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Fareportal reserves the right to change the job duties, responsibilities, expectations, or requirements posted here at any time at the Company's sole discretion, with or without notice. Fareportal is proud to be an equal opportunity employer. We strive to create a culture of diversity and inclusion for all our team members and are committed to maintaining a workplace that is free from unlawful discrimination and harassment. Unlawful discrimination based upon race, color, religious creed, sex, gender, pregnancy, gender identity, gender expression, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, genetic information, medical condition, physical or mental disability, military and veteran status and all other characteristics prescribed by law is strictly prohibited. Job Type: Full Time Job Location: NYC

e-Billing Administrator

Wilson Elser New York, NY

Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our e-Billing Administrator position in our New York Office. This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains. The Position Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career. Key Responsibilities: Execute electronic submission of client invoices via various e-billing middleware systems Identify, troubleshoot and resolve issues that arise during the invoice submission process Coordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirements Clearly communicate escalated issues as needed to Supervisor, Manager and Director Professionally liaise with team members, attorneys and upper management Track statuses of submitted invoices to ensure payment from client Maintain internal database of e-billed clients and their compliance requirements Document and update reference materials for all aspects of the e-billing process as necessary Assist with partner and client inquiries in a timely manner Provide updates and financial analysis to attorneys, clients and administrative staff as requested Participate in firm-wide and departmental projects and initiatives Perform other duties as assigned Qualifications 1+ years of e-billing experience within a corporate law department or law firm Must have experience with BillBlast Knowledge of legal billing and Middleware systems a plus (i.e., Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker) Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus. Proficiency with Windows-based software and Microsoft Word, Excel and Outlook Strong reading comprehension, analytical and problem-solving skills Ability to exercise proper judgment Ability to produce detailed and accurate work products Ability to organize and prioritize work in a fast-paced and high-volume environment to meet deadlines and daily requirements. Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients. Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature. Ability to identify issues and oversee the execution of resourceful solutions Willingness to learn and develop new skills A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. This position is also eligible for discretionary bonuses. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Pay Range $50,000-$70,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected]. We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Posted 10 hours ago

Food Service Administrator

City of New York New York, NY

Job Description *THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $55,699.00 - $70,000.00* *THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PROCUREMENT ANALYST* The Administration for Childrens Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community. The Division of Administration provides a wide range of support services throughout the agency to ensure all Divisions receive adequate and efficient support services to carry out their respective missions. The Division of Administration works collaboratively with many program areas offering internal resources and support necessary to function efficiently and effectively. The Division of Administration employs approximately 490 public employees and provides services in the areas of building maintenance, occupational safety and health, operational support, security, transportation, and print production. The Division also provides support to the Division of Youth and Family Justice (DYFJ) via nutrition and food services, construction, and facilities management for its two 24/7 Secure Detention facilities Crossroads Juvenile Center (Brooklyn) and Horizon Juvenile Center (Bronx). ACS provides care, custody and control of approximately 430 youth daily in its network of secure and non-secure facilities. The division of Administration prepares 3 meals a day, 365 days a year for children and youth. Under the general supervision of the Director of Food Service, the Food Service Administrator is responsible for streamlining the invoice processing for the Food Service Unit to ensure efficient and effective payment to vendors. This position will assist in a variety of administrative tasks throughout the Food Service areas. The primary duties will include, but are not limited to the following: - Assist in the purchasing of foods and other goods and services. - Management and processing of receipts and invoices. - Manage vendor requests and communication. - Assist in the annual budget preparation and tracking for food procurement, operations, and capital equipment. - Upload and archive invoice data, as well as filing contracts. - Track fiscal year budget spend. - Assist with new needs requests to ensure adequate funding for contracts. - Provide technical assistance for PASSport. - Collate monthly financial reports for reimbursement. - Track and collating nutrition consults and progress notes. - Collaborate with the Director of Nutrition on policy and program management. - Assist in the review and development of nutrition education materials. - Train Food Service consultants. - Provide support to other Divisions (DYFJ, FPS, DC Office (Children Center) to assist and expedite food service contracts and finance related tasks. ADDITIONAL INFORMATION: Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report. TO APPLY: Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID # 589487. No phone calls, faxes or personal inquiries permitted. Note: Only candidates under consideration will be contacted. Qualifications 1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in 1 above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in 1 above; or 4. A combination of education and/or experience equivalent to 1, 2, or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in 1 above. SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.