Jobs in Deatsville, Alabama

Dynamic Environment

HR/Payroll Assistant

Alabama Community College System Deatsville, AL

The Human Resources/Payroll Assistant is responsible for conducting various administrative and clerical duties necessary for the efficient operation of this office. The position requires a demonstrated ability to work with a wide range of college personnel, providing oversight to ensure compliance with applicable federal, state, and local laws and requirements, as well as in compliance with the ACCS Board of Trustees and JF Ingram State Technical College policies and procedures. The Human Resources/Payroll Assistant reports directly to the Human Resources Coordinator. Listed below are the primary responsibilities for this position; however, other professional duties may be assigned by the Human Resources Coordinator/Business Office Director or his/her designee to meet the College's needs. Provides administrative support for Human Resources and Business Office Payroll. Organizes, compiles and updates College personnel records and documentation. Prepares, manages, and stores records. Answers employees' questions and provides the requested information. Assist in preparing and posting job announcements in compliance with prescribed policies, procedures, guidelines, directives, etc. Assist in College search processes and maintains related documentation as prescribed. Tracks applicants' process through NeoEd and responds to applicants' inquiries. Creates and gathers information for reporting purposes. Assist in organizing and managing new employee orientation, onboarding, and training processes and programs. Assist with college-wide events related to Human Resources. Assist in posting leave forms and reporting leave accruals and balances. Assist with the issuing, printing, and distribution of purchase orders. Assist with purchasing materials for the college. Assist with maintaining and tagging fixed asset inventory. Must be eligible to enter any/all Department of Corrections (DOC), Federal Correctional Institutions (FCI), and Pardons & Paroles Facilities to perform the job duties and maintain this status for continued employment. Serves on College committees as needed. Possesses an understanding of and commitment to the philosophy and mission of a community and technical college. Possesses a sensitivity and commitment to cultural diversity. Complies with any applicable guidelines and policies set forth by the Alabama Community College System (ACCS) Board of Trustees, the Alabama Community College System, and J.F. Ingram State Technical College. Knowledge, Skill, And Abilities Excellent interpersonal, problem-solving, decision-making, and teambuilding skills which lead to logical decisions. Experience with the day-to-day operation of a busy, multi-service office, including experience with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Access). Ability to perform tasks requiring good judgment and confidentiality is required. Ability to establish and maintain effective working relationships with others internal and external to the college. A high school diploma or GED; Two (2) years of experience in office or related secretarial work required. An Associate's degree in a business-related field is preferred. General Information: J.F. Ingram State Technical College is a postsecondary correctional education institution. Our mission is to provide quality educational services to individuals incarcerated in central Alabama's correctional facilities. The student population served is diverse in age, race, educational, economic, and cultural background. Salary Range: Salary will be determined by placement on the appropriate Alabama Community College System-approved salary schedule. Salary Schedule E3 04 ($39,759 - $57,251) APPLICATIONS MUST BE FILED ONLINE AT: https://istc.edu/employment/ If you have problems completing your application, contact the Human Resources Coordinator at [email protected]. Applicants must meet the minimum qualifications indicated on this vacancy notice and submit a completed online application packet through the online application system by the deadline date to be considered for this position. The applicant's sole responsibility is to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview. A complete application consists of the following: Online employment application Current resume Copies of college transcripts Application materials, including transcripts, must prove that the applicant meets all minimum qualifications. Unofficial transcripts are acceptable for application; however, the College may request official transcripts before extending an employment agreement to the successful candidate. Degrees must be posted on transcripts. Application Procedures/Additional Information: The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to fill the position within one year of the stated, anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receiving a clearance notification from the criminal background check. If a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed. Ingram State Technical College (ISTC) actively participates in the Employment Eligibility Verification Program (E-Verify), which electronically confirms an employee's eligibility to work in the United States as the Department of Homeland Security requires. Applicants hired by ISTC will be subject to the E-Verify process pursuant to Act. No. 2011-535. ISTC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. ISTC will make reasonable accommodations for qualified candidates or employees. ISTC reserves the right to withdraw this job announcement at any time before the awarding. #J-18808-Ljbffr