Call Center Coordinator Jobs in Salem, Connecticut

Posted 14 hours ago

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Patient Flow Coordinator - Registered Nurse

Novant Health Winston Salem, NC, CA

Overview: Position: RN, Patient Placement Schedule: ANTS, Saturday, Sunday, Monday 7am-7pm Location: Winston Salem, NC The Patient Flow Coordinator acts as liaison between Nursing, Patient Access and various departments throughout the Hospital to ensure the prompt and accurate placement/assignment of patients into a bed/unit and facilitates the resolution of any issues that affect efficient patient flow throughout the facility. Collaborates with Nursing and other clinical departments in determining the best placement of a patient with regard to the patient’s clinical needs and the availability of services. Come join a remarkable team where quality care meets quality service, in every dimension, every time. Let Novant Health be the destination for your professional growth. At Novant Health, one of our core values is diversity and inclusion. By engaging the strengths and talents of each team member, we ensure a strong organization capable of providing remarkable healthcare to our patients, families and communities. Therefore, we invite applicants from all group dynamics to apply to our exciting career opportunities. Qualifications: Education: 4 Year / Bachelors Degree, preferred. BSN preferred. Experience: 2 years experience, required. Previous leadership and bed utilization experience is preferred. Licensure/Certification: Current RN license, required. Additional Skills (required): Excellent interpersonal and communication skills, high level of problem solving and critical thinking skills to find solutions to difficult human, technical, clinical or administrative problems. Excellent problem analysis skills to develop solutions. Strong clinical skills and the ability to manage/coordinate effectively the work of non-subordinates. Responsibilities: It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time. Our team members are part of an environment that fosters team work, team member engagement and community involvement. The successful team member has a commitment to leveraging diversity and inclusion in support of quality care. All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm".

High salary

Patient Flow Coordinator - Registered Nurse

Novant Health Winston Salem, NC, Forsyth County, NC; North Carolina

Overview: Position: RN, Patient Placement Schedule: ANTS, Saturday, Sunday, Monday 7am-7pm Location: Winston Salem, NC     The Patient Flow Coordinator acts as liaison between Nursing, Patient Access and various departments throughout the Hospital to ensure the prompt and accurate placement/assignment of patients into a bed/unit and facilitates the resolution of any issues that affect efficient patient flow throughout the facility. Collaborates with Nursing and other clinical departments in determining the best placement of a patient with regard to the patient’s clinical needs and the availability of services.   Come join a remarkable team where quality care meets quality service, in every dimension, every time.   Let Novant Health be the destination for your professional growth.   At Novant Health, one of our core values is diversity and inclusion. By engaging the strengths and talents of each team member, we ensure a strong organization capable of providing remarkable healthcare to our patients, families and communities. Therefore, we invite applicants from all group dynamics to apply to our exciting career opportunities. Qualifications: Education: 4 Year / Bachelors Degree, preferred. BSN preferred. Experience: 2 years experience, required. Previous leadership and bed utilization experience is preferred. Licensure/Certification:  Current RN license, required. Additional Skills (required):  Excellent interpersonal and communication skills, high level of problem solving and critical thinking skills to find solutions to difficult human, technical, clinical or administrative problems. Excellent problem analysis skills to develop solutions. Strong clinical skills and the ability to manage/coordinate effectively the work of non-subordinates. Responsibilities: It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time. Our team members are part of an environment that fosters team work, team member engagement and community involvement. The successful team member has a commitment to leveraging diversity and inclusion in support of quality care. All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm".

Posted 21 hours ago

Dynamic Environment

(RN/LPN) MDS Coordinator

Mill Creek Center for Nursing and Rehabilitation Winston-Salem, 27106

Mill Creek Center for Nursing and Rehabilitation is seeking an experienced RN/LPN MDS (Minimum Data Set) Nurse Coordinator to work for their skilled nursing facility in Winston-Salem, NC! This is an in-house position and will NOT be offered as remote or hybrid employment. Working at Mill Creek you will enjoy: Employee Engagement Activities Positive work environment Excellent Training Competitive Pay and Benefits Daily Pay Responsibilities: Oversee the coordination and participate in the completion of the Resident Assessment Instrument (MDS, CAA’s and Care Plan) in accordance with current Federal and State Regulations. Assist in completion of the Resident Assessment Instrument with the Interdisciplinary Team. Notify all Interdisciplinary Team members of the MDS Assessment schedule for all payer sources. Notify all Interdisciplinary Team members of changes to the MDS Assessment schedule for both all payer sources. Lead or participate in Daily PPS meetings, weekly Medicare meetings, and month end meetings to assure federal billing requirements are met. Information to complete the MDS is to be collected using the medical record, bedside assessment, and staff, resident and/or family interviews. Develop and monitor a system to verify that all Interdisciplinary Team members have completed, dated, and signed the assessments according the Federal Regulations. Observe direct nursing care, review documentation and make appropriate recommendations, assist with chart audits. Qualifications: Registered Nurse or Licensed Practical Nurse in NC. Minimum three (3) years of clinical experience in a health care setting; long-term care setting preferred. Must have a current/active CPR certification. Personal integrity and professionalism to work effectively with the Interdisciplinary Team, Patients, and Families. Knowledgeable of nursing and medical practices and procedures, as well as laws, regulations, and guidelines that pertain to long-term care. Mill Creek Center for Nursing and Rehabilitation is a member of the Alliance Health Group family of skilled nursing facilities and rehabilitation centers. We are resident-centered and quality-focused! Our workplace culture is all about uplifting people. If you are looking for a healthcare organization where you can bring your best ""you"" to work, where you can make a difference, and where you can team-up with like-minded co-workers, then we are also looking for you. Join us!

Clinical Coordinator - Charge Registered Nurse - Dialysis

Fresenius Medical Care Salem, Oregon

PURPOSE AND SCOPE: Supports FMCNA’s mission, vision, core values and customer service philosophy. Adheres to the FMCNA Compliance Program, including following all regulatory and FMS policy requirements. Ensure quality patient care while maintaining cost-effective clinical operations in accordance with all legal, compliance, and regulatory requirements and programs. As the Charge Nurse, manages the daily decisions to ensure continuity of care to maintain patient and staff safety and oversees the delivery of safe effective quality outcomes. PRINCIPAL DUTIES AND RESPONSIBILITIES: Provide day to day guidance, support and direction to direct patient care staff, providing informal feedback on an ongoing basis and formal feedback input for the annual performance evaluation. Participate in the department staffing and the appropriate hiring, firing and disciplinary actions. Recommend disciplinary action to Facility Administrator and initiate as appropriate. Ensure compliance with all company and facility approved procedures and policies as well as regulations set forth by state and federal agencies. Approve or disapprove time or personnel schedule changes in the absence on the Facility Administrator ensuring compliance with applicable regulations, policies and procedures for documenting time of work hours for staff members on assigned shift. Participate in patient care plan meetings. Maintain knowledge in the current practices related to the principles and techniques of dialysis by participating in all scheduled in- services. Train and orient staff as necessary. Routinely observe and guide direct patient care staff for appropriate technique and adherence to facility policies and procedures. Promote and assist with compliance to OSHA programs in order to maintain a safe and clean working environment. Maintain overall shift operation in a safe, efficient, and effective matter. With Facility Administrator conduct staff meetings at least monthly or as needed to keep patient care staff informed of changes in patient care needs or operations to improve delivery of care. Meet routinely with the Facility Administrator to discuss personnel and patient care status, issues, and information. Supervise all documentation of patient information. Coordinate Charge Nurse duties with Staff RNs acting in the relief charge capacity. Assess daily patient care needs and develop and distribute patient care assignments appropriately. Assume primary responsibility in an emergency situation. Assess patient needs, respond to dialysis treatments, and communicate concerns to rounding physician. Implement changes in patient care/treatment as directed. Monitor and supervise all patient care activity during dialysis and assist as necessary. Collaborate with direct patient care team in making decisions to benefit patient care. Continuously monitor patient’s condition with regards to problems and potential complications associated with dialysis. Administer medications to patients per physician’s orders. Act as the subject matter expert and as a resource for staff members. Supervise and participate in completion of short and long term care plans. Admit new patients according to facility procedure. Ensure educational needs of patients are met and educate the patient and family about End Stage Renal Disease, dialysis therapy, diet and medication. Supervise the safe and effective use of all equipment involved in direct patient care. Operate all dialysis related and emergency equipment safely and efficiently when needed. Perform required testing and verification and initial the checklist for start-up and shut-down procedures as outlined in the Technical Services Manual. Complete Nurse’s Technical Training Program/Water Quality Facility Assist with special projects or other duties as assigned by the Facility Administrator Assist with the interviewing of potential direct patient care staff Promote efficient use of medical supplies. Attend and participate in monthly Quality Assurance meetings. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions. PHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Day to day work includes desk and personal computer work and interaction with patients, facility staff and physicians. The position requires travel between assigned facilities and various locations within the community. The work environment is characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials. Employees are required to take the Ishihara's Color Blindness test as a condition of employment. Note that: Failing the Ishihara Test for Color Blindness does not preclude employment. The Company will consider whether reasonable accommodation can be made. Travel to regional, Business Unit and Corporate meetings may be required. SUPERVISION: Direct Patient Care Staff, Ward Clerk as assigned. EDUCATION: Graduate of an accredited school of Nursing (R.N.) Must be registered and licensed to practice in the applicable State. EXPERIENCE AND REQUIRED SKILLS: Minimum of 12 months of nursing experience, plus 6 months of specialized experience providing clinical nursing care to dialysis patients, in either a chronic or acute setting. Medical/surgical nursing preferred. Supervisory or management experience preferred. Certified in CPR or successfully complete course in CPR certification. Good communication skills – verbal and written. EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws. EOE, disability/veterans

Project Coordinator

SAI Group Salem, NH

Career Opportunities with SAI Communications The Project Coordinator will provide coordination and estimating data for construction and special projects for Electric Vehicle Charging Infrastructure (EVCI) projects. Ensures costs and change requests are compiled and entered to the Customer’s requirements. Provide a point of interface between the field teams, general contractors, and construction team to help develop timely estimates, purchase orders, budgets, and other EVCI related coordination tasks. Description: Coordinates with PM, CMs, and contractors. Works with construction manager to set site estimates and to develop project SOW. Completes all forms and data entries into required tracking tools. Tracks all required deliverables from utility for each EVCI customer. Coordinates or assists in the coordination of project planning, designing, and procurement processes; oversees and/or assists in the preparation of project plans, construction bid documents, and specifications within the EVCI Division, as assigned by management. Coordinates the purchase orders for outside contractors with Construction Managers and management. Advises and communicates with Construction Managers to meet Customer’s requirements. Performs miscellaneous job-related duties as assigned. Attends meetings/report as required and to provide detailed information as to the development and progress of each site. Requirements: Two (2) years of experience directly related to the duties and responsibilities specified. Knowledge of project management principles, practices, techniques, and tools. Knowledge of federal, state, and local construction regulations and codes applicable to structural facilities/utilities design and construction. Ability to multi-task and to manage multiple site projects. Ability to maintain quality and safety standards. Skill in the use of scheduling and budgeting software. Knowledge of computerized maintenance management principles as related to supplies, equipment, and/or services ordering and inventory control. Excellent interpersonal relations; constant communications with employees, vendors, customers, and governmental agencies either face to face, in writing, or over the phone; constantly changing priorities. Organizing and coordinating skills. Ability to communicate effectively, both orally and in writing. Records maintenance skills. Ability to foster effective working relationships within a team environment. Proficiency with MS Office, Word & Excel. Ability to travel as needed between job sites daily is a must; overnight travel as needed will be required. Site Acquisitions, LLC (SAI) offers competitive salary and a full benefits package including medical, dental, life and disability insurances, flexible spending accounts, 401(k) plan, and paid time off. SAI Communications is an equal opportunity employer. #J-18808-Ljbffr

Clinic Coordinator

Acorn Dentistry for Kids Salem, OR

Join to apply for the Clinic Coordinator role at Acorn Dentistry for Kids Continue with Google Continue with Google 1 week ago Be among the first 25 applicants Join to apply for the Clinic Coordinator role at Acorn Dentistry for Kids Company pays 55-75% of benefit premiums based on tenure and great coverage Generous PTO package for all full-time team members in addition to paid holidays and sick time 4% company match for 401k after 12 months Access to free mental health resources through partnership with Better Help $18-21 / hour DOE Company pays 55-75% of benefit premiums based on tenure and great coverage Generous PTO package for all full-time team members in addition to paid holidays and sick time 4% company match for 401k after 12 months Team bonding activities (painting classes, bowling, pedicures, etc) Access to free mental health resources through partnership with Better Help Job Title: Clinic Coordinator Reports to: Clinic Coach Role Purpose Foster the Purpose of Acorn Dentistry for Kids: Every Child Gets a Smile … by living the Mission of Acorn Dentistry for Kids: We promote health and confidence by entertaining and educating in a magical environment of safety, cleanliness, comfort, and fun. … with the result being the realization of the Vision of Acorn Dentistry for Kids: We are world-class in supporting a child’s health and confidence in the way they look and feel. Role Summary The Clinic Coordinator role is critical to Acorn Dentistry for Kids success and treatment of patients. This role is often the first face to face interaction in the patients’ experience and they set the tone for each appointment. The Clinic Coordinator team members are expected to be friendly and engaging with patients and knowledgeable about the services provided by Acorn. They work hand in hand with Dentists, Clinic Coaches, Dental Assistants and Sterile Technicians to ensure successful appointments. Supervisory Responsibilities None Duties/Responsibilities All aspects of greeting and preparing patients for their appointment to start Preparing patient accounts and charts but auditing insurance and patient accounts to minimize surprises to our patients while in the clinic Manage the patient schedules to the clinicians preferences while making all efforts to run as efficiently as possible and communicate with patients as clearly and proactively as possible. Monitor all communication channels in the clinic and between different ADFK departments and sites Attend all required training and alignments meetings, and occasional offsite marketing events Monitoring and aiding in the cleanliness of the office as a whole with an emphasis on the lobby and any patient facing area in the clinic Required Skills/Abilities Excellent verbal and written communication skills Strong organizational and time-management skills Ability to be focused on results, solutions, and impact Strong attention to detail Ability to adapt to the ever-changing needs of the clinic and lead change with enthusiasm Demonstration of a positive attitude, self-motivation, and resourcefulness Education And Experience High School Diploma or equivalent Physical Requirements Ability to lift 15 lbs Prolonged periods of sitting at a desk and working on a computer Occasional travel to other in state dental offices Acorn Dentistry for Kids is an equal opportunity employer and values diversity in the workplace. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Health Care Provider Industries Medical Practices Referrals increase your chances of interviewing at Acorn Dentistry for Kids by 2x Get notified about new Clinic Coordinator jobs in Salem, OR . Clinical Certified Medical Assistant - Endocrinology Clinical Certified Medical Assistant - Family Medicine Part Time Patient Coordinator (All Family Vision Care) Clinical Support and Referral Specialist Community School Outreach Coordinator / School Office Specialist / School Based Health Assistant Salem, OR $49,380.00 - $49,380.00 2 days ago Mental Health Services Clinical Supervisor/MH Counselor School Office Specialist 2025-26 - McNary Account Associate - State Farm Agent Team Member Aurora, OR $40,000.00 - $75,000.00 1 year ago Primary Care Physician - Silverton Region Silverton, OR $274,000.00 - $305,000.00 1 week ago Executive Support Specialist 1 (Division of Child Support - Director's Office) - Salem McMinnville, OR $17.59 - $21.38 4 days ago Visiting Services Technician, Administrative Specialist 1 Job Rotation/Developmental opportunity for DOC, BOPPPS, OCE employees only (Salem) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Clinical Coordinator

DaVita Inc. Salem, OR

Posting Date 06/30/2025665 Winter Street SE5 South Dialysis,Salem,Oregon,97302,United States of America DaVita is seeking a Clinical Coordinator who is looking to give life in a hospital setting. In this vital Registered Nurse role, you will have the opportunity to excel as the superior dialysis nurse, mentor and clinical expert you are-and have a dramatic impact on the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. DaVita – which is Italian for "giving life" – is working to provide quality service to patients, partners, and teammates. Our mission is to be the Provider, Partner, and Employer of Choice. Some details about this position: At least 6 months dialysis experience is required. Coordinate ESRD patient care and services (trend lab values, track metrics on vital signs, weight, outcome management, etc.) Ensure you and your clinical team are delivering the highest level of care to our patients by ensuring their safety, comfort, and well-being. Training may take place in a facility or a training facility other than your assigned home facility Potential to float to various facilities during and after your training You must have a flexible schedule and be able to work mornings, evenings, weekends, and holidays What you can expect: Build meaningful and long term relationships with patients and their family in an intimate outpatient setting. Be a part of a team that supports and relies on each other in a positive environment. Staff RNs are a central part of a small interdisciplinary team of clinicians. Deliver care to patients who are often dealing with multiple co-morbidities which require unique treatment plans and the ability to leverage a broad range of nursing skills and knowledge. Oversee a group of patients with the support of PCTs to conduct patient observations, measuring stats and machine set up. You will work with your head, heart and hands each day in a fast paced environment. What we'll provide: DaVita Rewards package connects teammates to what matters most including: Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out Support for you and your family: family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave, pet insurance, and more Paid training Requirements: Current Registered Nurse (RN) license in the state of practice Current CPR certification required At least 18 months of registered nursing experience Dialysis Charge RN readiness approval by clinical Nurse Manager or RN-licensed FA/GFA required Certified Nephrology Nurse (CNN) or Certified Dialysis Nurse (CDN) preferred Intensive Care Unit (ICU), Critical Care Unit (CCU), Emergency Room (ER), or Medical Surgical (Med Surg) experience is preferred Associates Degree in Nursing (A.D.N) from accredited school of nursing required; Bachelor of Science in Nursing (B.S.N) preferred; three-year diploma from accredited diploma program may be substituted for nursing degree Current CPR certification required Completed training approved by the medical director and the governing body as required by CMS guidelines prior to operating the water treatment system Supervisory experience preferred; willingness, desire, and ability to supervise required Basic computer skills and proficiency in MS Word and Outlook required This position also requires successful completion of the pre-employment color blind test, accommodation may be provided Full vaccination against COVID-19 may be required by hospitals in this program, which may include a booster when eligible. DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal setting and quality improvement initiatives. Ready to make a difference in the lives of patients? Take the first step and apply now. #LI-JC3 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. Salary/ Wage Range For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information. #J-18808-Ljbffr

Program Coordinator

SpringHouse Salem, MA

About To Do Ta Done LLC: To Do Ta Done LLC is a dynamic organization focused on helping individuals and teams maximize productivity through customized task management solutions, coaching, and operational support. Our mission is to empower people to move from “to-do” to “done” with efficiency, clarity, and confidence. Position Overview: The Program Coordinator plays a critical role in supporting the planning, execution, and evaluation of programs and client initiatives. This position requires strong organizational skills, a proactive mindset, and the ability to manage multiple priorities while maintaining excellent communication with clients and internal teams. Key Responsibilities: Coordinate day-to-day operations of assigned programs, ensuring timelines and deliverables are met Serve as a liaison between clients, vendors, and internal team members Maintain detailed and organized program documentation, schedules, and records Assist in the development of program materials, reports, and presentations Monitor project progress and follow up on action items and deadlines Support the onboarding of new clients or program participants Prepare and distribute meeting agendas, notes, and follow-up communications Identify opportunities for process improvements and help implement best practices Provide general administrative support to the program team as needed Qualifications: Bachelor’s degree in Business, Communications, Project Management, or related field (or equivalent experience) 2+ years of experience in program coordination, project support, or client services Excellent verbal and written communication skills Strong organizational skills and attention to detail Ability to prioritize tasks and manage time effectively in a fast-paced environment Tech-savvy and comfortable using productivity tools (e.g., Google Workspace, Zoom, Trello/Asana, Slack) Positive, solution-oriented attitude and a collaborative mindset Experience working remotely is a plus #J-18808-Ljbffr

Immediate Start

Program Coordinator

To Do Ta Done LLC Salem, MA

About To Do Ta Done LLC: To Do Ta Done LLC is a dynamic organization focused on helping individuals and teams maximize productivity through customized task management solutions, coaching, and operational support. Our mission is to empower people to move from “to-do” to “done” with efficiency, clarity, and confidence. Position Overview: The Program Coordinator plays a critical role in supporting the planning, execution, and evaluation of programs and client initiatives. This position requires strong organizational skills, a proactive mindset, and the ability to manage multiple priorities while maintaining excellent communication with clients and internal teams. Key Responsibilities: Coordinate day-to-day operations of assigned programs, ensuring timelines and deliverables are met Serve as a liaison between clients, vendors, and internal team members Maintain detailed and organized program documentation, schedules, and records Assist in the development of program materials, reports, and presentations Monitor project progress and follow up on action items and deadlines Support the onboarding of new clients or program participants Prepare and distribute meeting agendas, notes, and follow-up communications Identify opportunities for process improvements and help implement best practices Provide general administrative support to the program team as needed Qualifications: Bachelor’s degree in Business, Communications, Project Management, or related field (or equivalent experience) 2+ years of experience in program coordination, project support, or client services Excellent verbal and written communication skills Strong organizational skills and attention to detail Ability to prioritize tasks and manage time effectively in a fast-paced environment Tech-savvy and comfortable using productivity tools (e.g., Google Workspace, Zoom, Trello/Asana, Slack) Positive, solution-oriented attitude and a collaborative mindset Experience working remotely is a plus #J-18808-Ljbffr

Scheduling Coordinator

Yakima Valley Farm Workers Clinic Salem, OR

Join to apply for the Scheduling Coordinator role at Yakima Valley Farm Workers Clinic Join to apply for the Scheduling Coordinator role at Yakima Valley Farm Workers Clinic 14690 Job Brief Scheduling Coordinator Salem, OR Employment duration: Full time Exempt Status: Non-exempt Offer Relocation?: No ID: 14690 Join our team as a Scheduling Coordinator at Lancaster Family Health Center in Salem, OR, and be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job – we are a community committed to the well-being of our migrant farmworkers. We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics. Explore our short clips, " are Yakima - WE are Family " and " , " for a glimpse into our dedication to our communities, health, and families. What We Offer $17.99-$22.04/hour DOE with the ability to go higher for highly experienced candidates 100% employer-paid health insurance including medical, dental, vision, Rx, 24/7 telemedicine Profit sharing & 403(b) retirement plan available Generous PTO, eight paid holidays, and much more! What You’ll Do: Manage scheduling phone queue, transfer calls to appropriate staff Schedule patient appointments based on guidelines and provider availability Verify and update patient demographic and insurance information Notify patients of schedule changes and adjust appointments Assess patient needs to meet with Patient Benefits Coordinator, schedule appointments as needed Handle daily scheduling work queues and provide patient outreach Offer backup support to Front Office positions as required May perform Lead duties by acting as a liaison between line staff and the direct supervisor. Responsible for maintaining the day-to-day flow of the department, including managing breaks, lunches, sick calls, and overtime. Provide insights to management regarding the skill level and performance of employees. Provide training to new employees and existing staff when needed. Perform quality audits and reports findings to management. Qualifications: High School Diploma or General Education Diploma (GED) One year's experience working in a call center, scheduling appointments, and clerical work in a healthcare environment is preferred Bilingual (English/Spanish) required at a level 9 Ability to prioritize work and handle various tasks simultaneously, with frequent interruptions Strong interpersonal skills with the ability to interact with patients, providers, and staff in a professional manner Basic knowledge of medical terminology is preferred Basic knowledge of the Epic systems is preferred Basic proficiency in Word and Excel Our mission celebrates inclusivity. We are committed to equal-opportunity employment. Contact us at [email protected] to learn more about this opportunity! Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Health Care Provider, Administrative, and General Business Industries Hospitals and Health Care, Non-profit Organizations, and Public Health Referrals increase your chances of interviewing at Yakima Valley Farm Workers Clinic by 2x Get notified about new Medical Coordinator jobs in Salem, OR . Part Time Patient Coordinator (All Family Vision Care) Community School Outreach Coordinator / School Office Specialist / School Based Health Assistant Salem, OR $49,380.00 - $49,380.00 6 days ago Instructional Assistant 2, Medical Assisting [Applicant Pool] Account Associate - State Farm Agent Team Member Salem, OR $54,095.00 - $142,576.00 1 week ago Case Manager, Registered Nurse - Medical/Surgical, Pediatrics, Oncology or Specialty Pharmacy Experience Salem, OR $54,095.00 - $142,576.00 3 days ago Salem, OR $33,000.00 - $38,000.00 3 weeks ago Proof and Formatting Administrative Assistant Case Manager, Registered Nurse - Oncology, Specialty Pharmacy or Medical Surgical Experience Needed Visiting Services Technician, Administrative Specialist 1 Job Rotation/Developmental opportunity for DOC, BOPPPS, OCE employees only (Salem) Primary Care Physician - Silverton Region Silverton, OR $274,000 - $305,000 1 week ago Seasonal, Operations Administrative Assistant We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Treatment Coordinator

Interdent Sa Salem, OR

Gentle Dental Skyline 4755 Liberty Road S. Salem, OR 97302, USA Description At Gentle Dental, we value our teammate’s smile as much as our patient’s smile. Our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our patients’ lives by providing accessible oral healthcare, which is paramount to overall health and wellbeing. We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out innovative and creative approaches to support our patients and teams. We are hiring immediately for full and part time positions in our dental offices and are seeking teammates who care, listen, and are motivated to help our patients and communities. At Gentle Dental, ourTreatment Coordinatorsmanage patients full cycle from clinical diagnosis to treatment acceptance. You will successfully communicate financial planning and available options based on the proposed treatment. From the first appointment to the last, our Treatment Coordinators lead patients to a happy and healthy smile! Our opportunities provide a full suite of benefits including Employee Assistance Program Medical and pharmacy, dental, vision (for employees and their families) Basic life, AD&D, and long-term disability insurance 6 Paid holidays and 2 Paid floating holiday PTO (80 hours per year for hourly) 401k plan and deferred compensation plan Referral Bonuses ($600-$2,500 depending on role) Come join our team and make a difference in the lives of the people in your community! Qualifications: A minimum of 1 to 2 years front office experience in a medical environment. Computer literate a must (QSI/Denticon experience is a plus). Previous experience presenting Treatment Plans and going over costs of services preferred. Pay Range $20.00+ per hour/DOE Location: Gentle Dental Skyline 4755 Liberty Road S. Salem, OR 97302, USA Schedule: Full-time, 40 hours Gentle Dental has the resources you need to achieve true personal and career success. Qualifications Education Required High School or better. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr

Dynamic Environment

Treatment Coordinator

InterDent Service Corporation Salem, OR

Join to apply for the Treatment Coordinator role at InterDent Service Corporation . At Gentle Dental, we value our teammates’ smiles as much as our patients’ smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our patients’ lives by providing accessible oral healthcare, which is paramount to overall health and wellbeing. We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out innovative and creative approaches to support our patients and teams. We are hiring immediately for full and part-time positions in our dental offices and are seeking teammates who care, listen, and are motivated to help our patients and communities. At Gentle Dental, our Treatment Coordinators manage patients’ full cycle from clinical diagnosis to treatment acceptance. You will successfully communicate financial planning and available options based on the proposed treatment. From the first appointment to the last, our Treatment Coordinators lead patients to a happy and healthy smile! Our Opportunities Provide a Full Suite Of Benefits Including: Employee Assistance Program Medical and pharmacy, dental, vision (for employees and their families) Basic life, AD&D, and long-term disability insurance 6 Paid holidays and 2 Paid floating holidays PTO (80 hours per year for hourly) 401k plan and deferred compensation plan Referral Bonuses ($600-$2,500 depending on role) Come join our team and make a difference in the lives of the people in your community! Qualifications A minimum of 1 to 2 years front office experience in a medical environment. Computer literate a must (QSI/Denticon experience is a plus). Bilingual a plus. Previous experience presenting Treatment Plans and going over costs of services preferred. Pay Range $20.00+ per hour/DOE Location: Gentle Dental Skyline, 4755 Liberty Road S., Salem, OR 97302, USA Schedule: Full-time, 40 hours Seniority level: Entry level Employment type: Full-time Job function: Health Care Provider Industries: Hospitals and Health Care Referrals increase your chances of interviewing at InterDent Service Corporation by 2x. Sign in to set job alerts for “Treatment Coordinator” roles. #J-18808-Ljbffr

Water Coordinator

ServiceMaster RRH Salem, OR

Join to apply for the Water Coordinator role at ServiceMaster RRH Continue with Google Continue with Google 3 weeks ago Be among the first 25 applicants Join to apply for the Water Coordinator role at ServiceMaster RRH Responsive recruiter Benefits 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance What The Job Looks Like - Job Description The Water Mitigation Coordinator is an organized, customer-focused team player responsible for ensuring a smooth and professional job processes from start to finish. At ServiceMaster, we unite to RESTORE PEACE OF MIND to our customers - and the water mitigation coordinator plays a key role in the successful coordination of water-related losses. This position is Monday-Friday, 8AM-5PM.************** What you’ll be doing - Here are some of the day-to-day tasks: Communicating clearly and professionally with clients, teammates, and insurance reps — by phone, email, and in person. Providing regular updates to keep clients informed and projects on track. Coordinating and dispatching crews to job sites as needed. Tracking project progress and making sure all documentation and compliance requirements are accurate and up to date. Verifying billing details and helping resolve payment questions. Following up with clients for quality assurance and capturing their feedback. Participating in daily team huddles to align on project priorities. Staying punctual, organized, and following company procedures to keep things running smoothly. What we’re looking for - You’ll be a great fit if you: Are adaptable, dependable + work well with others. Have punctual tendencies and an organized approach to work. Possess excellent communication skills – written and verbal. Have a background in similar fields/positions; office work, customer service. Are computer literate with capability in email, MS Office and related business and communication tools. What you’re looking for - Benefits + Compensation: Full time, Monday-Friday, 8AM-5PM. Hourly base (starting wages listed) + monthly commissions (they combined range is averaged between $50-55k annually). Medical, Dental + Vision Insurance 401K Retirement plan with Employer 3% contribution 9.5 paid holidays & 40hours of PTO to start Training provided Professional development, as desired Submit your resume today Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Compensation: $21.63 - $23.00 per hour Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Other Industries Consumer Services Referrals increase your chances of interviewing at ServiceMaster RRH by 2x Get notified about new Coordinator jobs in Salem, OR . Customer Service Assistant - Aquatic Center Sustainability Manager, Operations & Policy Analyst 4 (Salem) Job Rotation or Developmental Opportunity for ODOC, BOPPPS, and OCE Employees Only Salem, OR $100,000.00 - $115,000.00 4 weeks ago Internal Only - Office Manager 2 - Highland We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Office Coordinator

Oregon School Employees Association Salem, OR

Join to apply for the Office Coordinator role at Oregon School Employees Association Continue with Google Continue with Google 1 week ago Be among the first 25 applicants Join to apply for the Office Coordinator role at Oregon School Employees Association Oregon School Employees Association provided pay range This range is provided by Oregon School Employees Association. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $49,380.00/yr - $49,380.00/yr OREGON SCHOOL EMPLOYEES ASSOCIATION (OSEA) JOB ANNOUNCEMENT FOR OFFICE COORDINATOR The Oregon School Employees Association (OSEA) is accepting resumes from individuals that are interested in working for a labor organization in the capacity of Office Coordinator. The Oregon School Employees Association is a membership directed labor organization and represents classified employees working in Oregon's K-12 schools, community colleges, Head Starts, educational service districts, parks and recreation and library districts. In addition to the State Office in Salem, OSEA has eight field offices located throughout the state of Oregon. Individuals submitting a resume for this position should include their educational background and work experience. Specifically, resumes should include applicant’s experience and knowledge in office methods and practices, proofreading, filing, communication, databases, excel work, and inventory supply management. OFFICE COORDINATOR INFORMATION General Job Description Works under the general supervision of the director of fiscal operations; answering phones, filing, database and excel spreadsheet work, proofreading, mailings, ordering supplies and other related work as required. Salary/Benefits Salary range starting at $49,380 per year, health benefits, dental insurance and 401(k). JOB LOCATION: The open position is located in Salem, Oregon. Selected candidates may need to relocate. Send Resumes to: Oregon School Employees Association, 4735 Liberty Rd S, Salem, OR 97302, before 4 p.m., Monday, July 7, 2025. Email to [email protected] Salary/Compensation: $49,380 per year recblid 9zaldmmo6rwhut784g26eb0pefeuw6 Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Government Relations Referrals increase your chances of interviewing at Oregon School Employees Association by 2x Sign in to set job alerts for “Office Coordinator” roles. Continue with Google Continue with Google Continue with Google Continue with Google Office Specialist 3 - Temporary - Juvenile Department Proof and Formatting Administrative Assistant Part Time Patient Coordinator (All Family Vision Care) Account Associate - State Farm Agent Team Member Albany, OR $60,863.00 - $82,344.00 2 weeks ago Dental Assistant, North Lancaster Office (On-Call, Days) Seasonal, Operations Administrative Assistant Internal Only - Office Manager 2 - Highland Dental Assistant, North Lancaster Office (On-Call, Days) Community School Outreach Coordinator / School Office Specialist / School Based Health Assistant Care Coordinator / Medical Office Assistant - HYBRID - Salem/Keizer Management Support Technician / Community Engagement Coordinator We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Treatment Coordinator

Interdent - Corporate Salem, OR

At Gentle Dental, we value our teammate’s smile as much as our patient’s smile. Our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our patients’ lives by providing accessible oral healthcare, which is paramount to overall health and wellbeing. We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out innovative and creative approaches to support our patients and teams. We are hiring immediately for full and part time positions in our dental offices and are seeking teammates who care, listen, and are motivated to help our patients and communities. At Gentle Dental, ourTreatment Coordinatorsmanage patients full cycle from clinical diagnosis to treatment acceptance. You will successfully communicate financial planning and available options based on the proposed treatment. From the first appointment to the last, our Treatment Coordinators lead patients to a happy and healthy smile! Our opportunities provide a full suite of benefits including Employee Assistance Program Medical and pharmacy, dental, vision (for employees and their families) Basic life, AD&D, and long-term disability insurance 6 Paid holidays and 2 Paid floating holiday PTO (80 hours per year for hourly) 401k plan and deferred compensation plan Referral Bonuses ($600-$2,500 depending on role) Come join our team and make a difference in the lives of the people in your community! Qualifications: A minimum of 1 to 2 years front office experience in a medical environment. Computer literate a must (QSI/Denticon experience is a plus). Bilingual a plus Previous experience presenting Treatment Plans and going over costs of services preferred. Pay Range $20.00+ per hour/DOE Location: Gentle Dental Skyline 4755 Liberty Road S. Salem, OR 97302, USA Schedule: Full-time, 40 hours Gentle Dental has the resources you need to achieve true personal and career success. Qualifications Education Required High School Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr

Water Coordinator

ServiceMaster of South Shore Inc Salem, OR

Benefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance What the job looks like - Job Description: The Water Mitigation Coordinator is an organized, customer-focused team player responsible for ensuring a smooth and professional job processes from start to finish. At ServiceMaster, we unite to RESTORE PEACE OF MIND to our customers - and the water mitigation coordinator plays a key role in the successful coordination of water-related losses. **************This position is Monday-Friday, 8AM-5PM.************** What you’ll be doing - Here are some of the day-to-day tasks: Communicating clearly and professionally with clients, teammates, and insurance reps — by phone, email, and in person. Providing regular updates to keep clients informed and projects on track. Coordinating and dispatching crews to job sites as needed. Tracking project progress and making sure all documentation and compliance requirements are accurate and up to date. Verifying billing details and helping resolve payment questions. Following up with clients for quality assurance and capturing their feedback. Participating in daily team huddles to align on project priorities. Staying punctual, organized, and following company procedures to keep things running smoothly. What we’re looking for - You’ll be a great fit if you: Are adaptable, dependable + work well with others. Have punctual tendencies and an organized approach to work. Possess excellent communication skills – written and verbal. Have a background in similar fields/positions; office work, customer service. Are computer literate with capability in email, MS Office and related business and communication tools. What you’re looking for - Benefits + Compensation: Full time, Monday-Friday, 8AM-5PM. Hourly base (starting wages listed) + monthly commissions (they combined range is averaged between $50-55k annually). Medical, Dental + Vision Insurance 401K Retirement plan with Employer 3% contribution 9.5 paid holidays & 40hours of PTO to start Training provided Professional development, as desired Submit your resume today Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. #J-18808-Ljbffr

Office Coordinator

Oregon School Employees Association Salem, OR

Join to apply for the Office Coordinator role at Oregon School Employees Association 1 day ago Be among the first 25 applicants Join to apply for the Office Coordinator role at Oregon School Employees Association Get AI-powered advice on this job and more exclusive features. Oregon School Employees Association provided pay range This range is provided by Oregon School Employees Association. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $49,380.00/yr - $49,380.00/yr OREGON SCHOOL EMPLOYEES ASSOCIATION (OSEA) JOB ANNOUNCEMENT FOR OFFICE COORDINATOR The Oregon School Employees Association (OSEA) is accepting resumes from individuals that are interested in working for a labor organization in the capacity of Office Coordinator. The Oregon School Employees Association is a membership directed labor organization and represents classified employees working in Oregon's K-12 schools, community colleges, Head Starts, educational service districts, parks and recreation and library districts. In addition to the State Office in Salem, OSEA has eight field offices located throughout the state of Oregon. Individuals submitting a resume for this position should include their educational background and work experience. Specifically, resumes should include applicant’s experience and knowledge in office methods and practices, proofreading, filing, communication, databases, excel work, and inventory supply management. OFFICE COORDINATOR INFORMATION General Job Description Works under the general supervision of the director of fiscal operations; answering phones, filing, database and excel spreadsheet work, proofreading, mailings, ordering supplies and other related work as required. Salary/Benefits Salary range starting at $49,380 per year, health benefits, dental insurance and 401(k). JOB LOCATION: The open position is located in Salem, Oregon. Selected candidates may need to relocate. Send Resumes to: Oregon School Employees Association, 4735 Liberty Rd S, Salem, OR 97302, before 4 p.m., Monday, July 7, 2025. Email to [email protected] Salary/Compensation: $49,380 per year recblid 9zaldmmo6rwhut784g26eb0pefeuw6 Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Industries Government Relations Referrals increase your chances of interviewing at Oregon School Employees Association by 2x Get notified about new Office Coordinator jobs in Salem, OR . School Office Specialist 2025-26 School Year - McKay School Office Specialist 2025-26 School Year - McKay Salem, OR $33,000.00-$38,000.00 1 week ago Salem, OR $3,429.00-$4,622.00 17 hours ago Front Desk Administrative Assistant (Administrative Specialist 1) | Part-time 20 hrs/week Salem, OR $3,705.00-$5,066.00 17 hours ago Part Time Patient Coordinator (All Family Vision Care) Account Associate - State Farm Agent Team Member Administrative Assistant 1 - Instructional Services Certified Medical Assistant/Front Office Position Millersburg, OR $48,500.00-$64,470.00 1 day ago Seasonal, Operations Administrative Assistant Administrative Assistant 2 - Counseling Office Patient Care Coordinator (Medical Receptionist) - Full Time Dental Assistant, North Lancaster Office (On-Call, Days) Legal Assistant Supervisor - Adult Prosecution - District Attorney's Office We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Water Coordinator

ServiceMaster Restore 7383 - Salem Salem, OR

Benefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Vision insurance What the job looks like - Job Description: The Water Mitigation Coordinator is an organized, customer-focused team player responsible for ensuring a smooth and professional job processes from start to finish. At ServiceMaster, we unite to RESTORE PEACE OF MIND to our customers - and the water mitigation coordinator plays a key role in the successful coordination of water-related losses. What you’ll be doing - Here are some of the day-to-day tasks: Communicating clearly and professionally with clients, teammates, and insurance reps — by phone, email, and in person. Providing regular updates to keep clients informed and projects on track. Coordinating and dispatching crews to job sites as needed. Tracking project progress and making sure all documentation and compliance requirements are accurate and up to date. Verifying billing details and helping resolve payment questions. Following up with clients for quality assurance and capturing their feedback. Participating in daily team huddles to align on project priorities. Staying punctual, organized, and following company procedures to keep things running smoothly. What we’re looking for - You’ll be a great fit if you: Are adaptable, dependable + work well with others. Have punctual tendencies and an organized approach to work. Possess excellent communication skills – written and verbal. Have a background in similar fields/positions; office work, customer service. Are computer literate with capability in email, MS Office and related business and communication tools. What you’re looking for - Benefits + Compensation: Full time, Wednesday through Sunday, 8AM-5PM. Hourly base (starting wages listed) + monthly commissions (they combined range is averaged between $50-55k annually). Medical, Dental + Vision Insurance 401K Retirement plan with Employer 3% contribution 9.5 paid holidays & 40hours of PTO to start Training provided Professional development, as desired Submit your resume today Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC. #J-18808-Ljbffr

Case Coordinator

DSP Connections, Inc Salem, OR

Case Coordinator JOB TITLE: Case Coordinator REPORTS TO: Director of Care Team Supports: Assisting with developing protocols for clients identified Risks Salary: $56,000 NATURE AND SCOPE OF JOB: The Case Coordinator will acquire or write protocols for identified risks in the Risk Identification Tool (RIT) for each client. They will obtain copies of the most current ISP documents, RIT, and any other written protocols from the individual/guardian and Service coordinator. The Case Coordinator will verify that all documents match identifying risks. They will be developing protocols and support documents to address each risk. RESPONSIBILITIES: Review client ISP, RIT and any other incoming support documents Developing protocols and other safety plans to address identified risks. Update any support documents as necessary. Maintain Protocol tracker. Assist in training Identified DSPs as needed. Developing Implementation strategy plans for each ISP goal Attending ISP meetings when invited. QUALIFICATIONS: Minimum of 2 years of hands-on industry experience (DSP/PSW, Managing group home or other related industry experience) Minimum of 1 year of Writing Support Plans (protocols, Safety plans, etc.) Pass Federal Background check. Calm and patient demeaner Demonstrated ability to coach others Well spoken. Good Writing skills Knowledge of OAR’s and K-Plan as well as how ODDS procedures work Excellent administrative skills both written and verbal. JOB FUNCTIONS: The Case Coordinator shall: Always conduct themselves in a professional manner Promote the highest level of respect and kindness to our DSPs & clients/families. Monitor and respond to all communications in a timely manner. Work collaboratively with their team and brainstorm solutions. Produce/Submit telecommute report when applicable. Bring all escalated issues to supervisor before making decisions that would be outside our standard operating procedures. Attending company functions and greeting clients. Abide by HIPAA rules and regulations. Keep and maintain notes on all meetings held that are unscheduled. Adhere to all policies and procedures as outlined by DSPC management team. *DSPC ebbs & flows. Expect changes as Management observes and refines processes. #J-18808-Ljbffr

Administrative Coordinator

Willamette University Salem, OR

Administrative Coordinator page is loaded Administrative Coordinator Apply locations Salem Campus time type Full time posted on Posted 30+ Days Ago job requisition id R0006343 ABOUT WILLAMETTE UNIVERSITY: Willamette University , founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program , the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department , [email protected] or call us at 503-370-6210. ADMINISTRATIVE COORDINATOR The Administrative Coordinator for the Office of International Education (OIE) supports all aspects of international programming related to Willamette University study abroad, international scholar and student services, and the English Language and American Studies (ELAS) Program. The coordinator interacts with all constituents related to international programming, including parents, faculty, and international partners. This position involves routine collaboration with OIE and ELAS staff and routine interaction with a wide range of offices across campus, both from a student services and administrative point of view, as well as with academic departments. This includes direct contact with students and all levels of administrative staff. The coordinator will be responsible for handling financial matters, including administering the health insurance enrollment/waiver processes for international students and program billing, and make decisions that can impact students financially. The coordinator will have the ability to field questions and concerns related to the work of these programs. Intercultural sensitivity, and a facility for directing the work of student employees are important. While a significant portion of tasks are routine, sound judgment, the ability to work independently and creatively on departmental projects, flexibility, and the ability to anticipate the expectations and needs of the department in the short term and long term are essential. Duties and Responsibilities Office of International Education (OIE) Supports all aspects of study abroad programming including application, acceptance, and predeparture processes. Includes, but is not limited to, managing matters of liability, health assessment, insurance, and safety. Requires designing and updating applications, acceptance, post-acceptance, and preparatory materials within the Terra Dotta software package, processing scholarship applications, following up with students and resolving discrepancies in all phases of the process, and creating and maintaining spreadsheets for internal and university-wide use. Supports WU’s participation in ILACA (Northwest study abroad consortium) and works with partners (including partner university staff and selected Program Faculty Leaders) on logistics around ILACA consortium meetings and administration of ILACA programs. Serves as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) for the Student and Exchange Visitor Program. Performs, as needed, routine Student and Exchange Visitor Information System (SEVIS) and international student service functions including I-20 form creation, semester SEVIS registrations, status verifications, travel authorizations, and changes of address. In collaboration with Primary Designated School Official (PDSO) and Responsible Officer (RO), supports complex SEVIS processes including school transfer, program extensions, on and off-campus work authorizations, and data fixes in SEVIS. Position supports students through the social security and campus Workday (HR, payroll) processes. English Language and American Studies (ELAS) Provides administrative support, office logistics, and general student services for academic issues relating to inbound ELASstudents. Includes assisting students with questions related to Willamette's online enrollment and course registration, as well as college credit transfer to the home institution. Attends online meetings with international partner universities, including those scheduled outside regular working hours due to time zone differences, and takes detailed notes. OIE & ELAS Monitors multiple financial accounts in support of the OIE and ELAS. Includes, but is not limited to, maintaining financial records, reconciling accounts, researching budget histories, issuing and paying invoices, tracking payments with domestic and international partners, managing advances to faculty, establishing billing accounts, and coordinating study abroad billings with student accounts. Performs function of Accounts Receivable clerk for the revenue-generating consortium programs including producing invoices for partner NW universities, tracking payments, and following-up with outstanding invoices. Maintains internal financial records of the OIE and ELAS. Reconciles expenditures with General Ledger accounts on a routine basis. Annually reconciles summer program budgets. Initiates billing of student accounts for off-campus study participants for semester and summer programs. Provides support and assistance concerning the operations, events, and projects of ELAS and the OIE through additional responsibilities and tasks as assigned by the program director. Administers OIE’s role in health insurance for the University’s international students and scholars. Includes, but is not limited to, reviewing enrollments and assessing waiver eligibility based on federal and university requirements, recommending policy and procedures to university officials, coordinating with university admission offices, managing enrollment data, solving atypical situations, calculating and coordinating billing of scholars for non-cycle enrollments, presenting at new student orientations on the requirements and waiver process, and communicating with numerous departments across campus on visiting scholar requirements. Manages departmental projects as assigned. Includes, but not limited to, managing annual data projects such as compiling and analyzing study abroad data, interacting efficiently and effectively with University departments/offices and external constituents, supporting the OIE and ELASDirectors in processing and maintaining agreements with international partners, completing PAFs for international visiting scholars and WU Program Faculty Leader stipends and other logistics. Assists in planning and coordinating student events, the orientation program, and other academic and community engagement initiatives. Manages departmental operations. Includes, but not limited to, website maintenance, handling confidential materials, data creation and maintenance, hiring and supervising student workers, scheduling and event planning, managing supplies and equipment, interacting with and supporting international and study abroad students (including communicating complex information to parents on the phone or walk-in), functioning as the first/primary contact for guests and visitors, coordinating program partner visits, maintaining archives, and hiring, training, and supervising student workers. Assists in managing the calendars of the OIE and ELAS directors, assists with travel arrangements, and schedules meetings and other activities for the OIE and ELAS staff. Performs receptionist duties including telephone answering and working with walk-in traffic. Perform other duties assigned. Minimum Qualifications Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. Demonstrated record of general office experience of a progressively responsible nature. Due to the requirements of SEVIS access, applicant must be a U.S. citizen or permanent resident. Proficiency with PC or Mac including Microsoft Office, spreadsheet software, and web maintenance programs. Experience working in databases or systems maintained by governmental or other private entities. Excellent bookkeeping, record keeping, proofreading, composition, spelling, grammar, and punctuation skills required. Superior organizational skills required; ability to set priorities and meet deadlines despite frequent interruptions and minimal supervision. Exceptional communication skills, including the ability to convey detailed information clearly and concisely verbally and in writing; ability to explain complex information to individuals whose primary language may not be English. Ability to hire, assign tasks, coordinate scheduling of and supervise work-study students. Applicant must possess a valid driver’s license and be able to pass a University-administered Safe Driver test. Ability to work with autonomy in a team environment and communicate professionally with internal and external, including international, constituents. To maintain SEVIS access, periodic Criminal conviction record checks will be required. Preferred Qualifications Bachelor’s degree Experience in offices concerned with higher education; experience in study abroad programming and/or international student and scholar services desirable. Prior experience working either with SEVIS (international student database) or Terra Dotta (study abroad platform). Competence in a second language and/or study abroad experience, with Japanese language and working/studying in Japan preferred. Experience with international insurance. Typical Work Schedule Monday through Friday, normal working hours. Some hours for phone or video conferencing outside of normal working hours may be required due to partner institution time zone differences. Salary: $21.55/hour You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume: Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis Current Resume Position will remain open until filled; applications should be received by May 15, 2025 for full consideration. Incomplete applications will not be considered. WILLAMETTE UNIVERSITY VALUES DIVERSITY: Employment at Willamette University means being part of a community that values education and its impact on the world and is friendly, supportive, and increasingly diverse. Believing that diversity contributes to academic excellence and to rich and rewarding communities, Willamette is committed to recruiting and retaining candidates who bring to campus varied experiences, perspectives, and backgrounds. BACKGROUND CHECK REQUIREMENT: All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position. REASONABLE ACCOMMODATIONS STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. INSTRUCTIONS FOR APPLICANTS: Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application. Similar Jobs (4) Administrative Coordinator, Executive Development Center locations Salem Campus time type Full time posted on Posted 18 Days Ago Administrative Coordinator, AGSM locations 2 Locations time type Full time posted on Posted 30+ Days Ago Administrative Program Coordinator locations Salem Campus time type Full time posted on Posted 30+ Days Ago Willamette University , founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program , the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science. Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. Willamette University Values Diversity: Employment at Willamette University means being part of a community that values education and its impact on the world and is friendly, supportive, and increasingly diverse. Believing that diversity contributes to academic excellence and to rich and rewarding communities, Willamette is committed to recruiting and retaining candidates who bring to campus varied experiences, perspectives, and backgrounds. #J-18808-Ljbffr

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