Administrative Volunteer Jobs in Westminster, Massachusetts

Best Match

Administrative Assistant

Spoonwood Dental Partners Westminster, VT

Administrative Assistant Administrative Assistant Job Description Keene & Peterborough, NH | In-Person $20$25/hour Are you an organized, proactive Administrative Assistant who thrives on keeping teams connected, operations running smoothly, and details handled with care? At Spoonwood Dental Partners, our administrative team plays a vital role in supporting both our Keene and Peterborough practicesand we're looking for someone who enjoys being the behind-the-scenes glue that helps great care happen every day. This is a hands-on, in-person role ideal for someone who enjoys variety, collaboration, and making a meaningful impact across multiple teams. Why You'll Love It Here A Role That Truly Matters You'll work closely with Practice Managers and leadership, supporting daily operations and helping both locations run efficiently and consistently. Variety & Ownership No two days are the same. From coordinating meetings and managing supplies to supporting onboarding and internal communications, this role offers meaningful variety and autonomy. Collaborative, Supportive Culture You'll be part of a close-knit, respectful team that values organization, follow-through, and teamworkwithout the chaos of a corporate environment. Local, Community-Focused Practices We're proud to be deeply rooted in our communities, supporting team culture, patient experience, and local initiatives. What You'll Be Doing Administrative & Team Support Partner with Practice Managers to support office operations across both Keene and Peterborough locations Schedule and coordinate departmental, quarterly, and doctor lunch meetings Manage Practice Manager calendars and assist with internal and external meeting coordination Organize vendor lunch-and-learn sessions following PM approval Manage marketing-related requests and assist with website updates Coordinate new hire photos and maintain up-to-date staff listings Office & Operations Management Order and manage office supplies, cleaning supplies, uniforms, and other items (primarily via Amazon) Coordinate Gem graphics orders and clinical supply needs Handle delegated office errands (bank deposits, post office, certified mail, etc.) Coordinate team birthday cards and monthly birthday treats Patient & General Support Assist with standard patient inquiries using a friendly, service-oriented approach Support scanning, faxing, email management, and general office communication needs Logistics & Miscellaneous Assist with onboarding and offboarding processes Pick up meals for meetings and support in-office events Prepare reports and administrative documentation as requested Schedule & Location In-person role supporting both Keene and Peterborough locations Frequent travel between offices required (mileage reimbursed when applicable) Qualifications & Requirements Reliable personal vehicle for regular travel between Keene and Peterborough Strong organizational skills with the ability to multitask and prioritize effectively Comfortable working in a fast-paced, team-oriented environment Proficiency with office software and technology (email, scheduling tools, office suites) Excellent communication and follow-through Physical Requirements Ability to stand, walk, and sit for extended periods Ability to lift and carry office supplies up to 25 pounds Ability to perform repetitive tasks such as data entry, filing, and office equipment use About Spoonwood Dental Partners We're more than a dental practice; we're a people-first, community-rooted organization that values collaboration, organization, and professionalism. Our administrative team plays a critical role in supporting our clinicians and ensuring our practices run smoothly every day. Equal Opportunity Employer: Spoonwood Dental Partners is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Location: 60 Hancock Rd., Peterborough, NH 03458 650 Court Street, Suite 4, 5, & 7, Keene, NH 03431 How to Apply: Visit https://spoonwoodpartners.com/join-our-team/ Join Our Team | Spoonwood Dental Partners Equal Opportunity Employer: Spoonwood Dental Partners is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Compensation details: 20-25 PIcc49f664f059-26289-39326395

High salary

Administrative Assistant III - School of Health Science & Wellness

GovernmentJobs.com Westminster, CO

Health Science & Wellness Administrative Assistant III The Health Science & Wellness Administrative Assistant III position will provide administrative and technical support to the School of Health Sciences and Wellness (HSW), performing varied duties related to purchasing, budgeting, faculty, students, Health Science and Wellness related grants, and general administrative responsibilities. The Administrative Assistant III reports to the HSW Manager of Operations and provides administrative support to the School of HSW. This position primarily supports faculty, instructors, and staff at the Westminster Campus, while also assisting with cross-campus functions and providing support to other campuses and more broadly to Academic Affairs. DUTIES: Administrative Support Collaborate with admin assistants and coordinators in the School of HSW to ensure all administrative assistant tasks are completed for the School of HSW. Provide Administrative and Office support. Duties include, but are not limited to: Serve as a first point of contact for the School of HSW including, but not limited to: Create a welcoming and friendly environment for the School of HSW, making sure students, faculty, instructors, staff and all customers feel valued and attended to. Provide office and phone coverage, screen/review email and mail. Communicate and assist faculty, staff, and students to resolve issues and develop solutions. Escalate issues to HSW Operations Manager, the Academic Dean, and the VP as needed. Obtain information to develop solutions and complete processes. This may include, but is not limited to, performing research to determine potential solutions/options, working with other college departments, identifying more information from a faculty or staff member, collecting information, communicating with a vendor representative, and participating in trainings. Provide information on how to complete processes to faculty, instructors, staff, and customers as needed. Create and maintain office processes and training material. Create and distribute communications as needed. Calendar management and appointment/meeting scheduling, including but not limited to: Schedule appointments, meetings, and events. Coordinate and schedule appointments with faculty, staff, students, and external stakeholders. Monitor and adjust calendars to accommodate changes, prioritize appointments, and resolve conflicts. Plan and help organize meetings and events, such as but not limited to: school meetings and retreats, faculty in-service days, awards ceremonies, student academic events, committee meetings, advisory boards, workshops, continuing education programs. This includes location reservations, ordering and paying for refreshments and food and ensuring their delivery, contacting participants, assembling materials for events, processing paperwork necessary to pay for services, implementation of support for the event and tracking registration and RSVPs for the events. Setting up event area and/or running of remote meeting technology. Budgeting/Purchasing/Travel Provide support to the School of HSW by managing fiscal processes, maintaining budget spreadsheets and managing travel processes. Duties include, but aren't limited to: Purchase and reallocate expenses using purchase requisitions, expense vouchers or p-card and reallocating transactions appropriately, reviewing monthly p-card invoices for accuracy; troubleshooting for any problems; complying with fiscal rules, regulations, policies, and procedures. Maintain an active unencumbered college issue p-card in compliance with all requirements. Track department purchases, reconciles/reallocates p-card purchases, ensures appropriate delivery of items, and completes returns as needed. Initiate Internal Department Invoices (IDI) for sale/purchases between departments per state and college guidelines. Responsible for ensuring items received are tagged per state and college guidelines. Responsible for locating and identifying tagged items for inventorying. Analyze, reconcile, create reports and track budgets. Prepare budget, purchasing and other fiscal forms as needed. Ensure compliance with FRCC and State budget guidelines and recommend adjustments. Participate in compiling data related to budgets. Make travel arrangements ensuring proper completion of all necessary paperwork including signatures and booking of travel. Provide administrative support with the oversight and management of grants related to the School of Health Science an Wellness. Track grants allocation, as needed. Liaison with other admin support, chairs, faculty, other departments, and vendors. Corroborate with grants manager and grants accountant to maintain documentation for grants purchases per college guidelines. Make grant related purchases as needed. Office Management Responsible for all routine office procedures including typing, filing, editing letters, completing projects, taking notes, making copies, distributing mail, ordering and maintaining supplies. Ensure customer service is in compliance with rules and regulations, FERPA, and internal FRCC processes and procedures. Assist the School of HSW, by committing to specific actions and functions independently to resolve operational problems. Collaborate with internal and external stakeholders, conveying knowledge of college organization, department chairs, faculty, and staff as related to the School of HSW. Create and revise office procedures and write/update office procedures guidelines; design forms and processing steps; design general office record keeping systems in paper and electronic mediums per program standards. Create and track work-orders for maintenance projects. Tracks keys throughout the department offices and some classrooms. Initiate and complete the hiring process for work-studies as needed. Responsible for scheduling and reviewing work study time sheets. Create and maintain the department's information boards (i.e. bulletin boards). In consultation with faculty and staff in the School of HSW support the drafting and submission of forms such as mileage and Faculty Load and Compensation (FLAC) contract request forms. Serve as a resource to help troubleshoot computer, technology, and software needs. Interface with internal and external stakeholders to complete processes and resolve issues. Utilize Microsoft and other software products to compose correspondence, compile reports, edit and distributing memos; manipulate and create spreadsheets, generate tables and formulas,and complete tasks. Utilize Banner and Ad Astra to generate reports and complete tasks. Other Duties as assigned. Accreditation Support Gather and compile necessary documentation, information and statistics required for program accreditation and provides it to the Program Director. Ensure that all required signatures are obtained for accreditation and purchases. MINIMUM REQUIREMENTS: Thirty-six months (36) of professional, general administrative or office support experience. The primary function of your job must be clerical. Effective verbal and written communication skills are necessary for success in this position. (Part-time experience will be pro-rated). See Resume" statements on the application or resumes in lieu of a complete application will not be accepted. SUBSTITUTION: College, university, from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS) REQUIRED COMPETENCIES: Customer Service: Interact with students, staff & other departments. Communication: Provide information to supervisors, co-workers, students & faculty by telephone, emails, in written form or in person. Technology: Create and update spreadsheets, and documents. Enter and update information into formal databases. Problem Solving/Decision Making: Analyze information and evaluate results to choose the best solution and solve problems. Handle complaints, settle disputes, resolve grievances and conflicts and negotiate with others. Time Management: Independently manage your tasks to meet deadlines and expectations. Reallocating Expenses/Maintaining Budget: Making purchases, reallocating expenses, updating spreadsheets. Event Planning: Scheduling rooms, planning, managing, and facilitating events. NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of

Work Life Balance

Volunteer (Technical and/or Administrative Assistant) Westminster, United States · Posted 23 Ju[...]

Tomlin Technology, Inc. Westminster, CO

We're thankful to be moving into a new location that provides us with extra room.Over the years, we've had a number of people ask about volunteering with our company to gain experience they might not otherwise have access to. Up until recently, it was challenging to offer such opportunities at our old office. Now that we have additional space, we're able to offer volunteer positions to a limited number of individuals at a time.If you're interested in becoming an administrative assistant, we primarily require you to be organized and to conduct yourself professionally. For those looking to gain experience in a technical area, we require that applicants have at least 1 year of experience in a business or classroom setting focused on technology.The goal of this volunteer opportunity is not to teach basic skills from scratch but to take in individuals with some solid knowledge who want to gain practical experience, potentially leading to paid positions or valuable resume material.If this interests you, please apply and include information about your skill sets, preferred tasks, availability, and other relevant details.Thank you to everyone who reaches out about this opportunity. We hope to bring you on board and develop a mutually beneficial relationship!#J-18808-Ljbffr

High salary

HR Administrative Assistant

Loenbro Inc. Westminster, CO

Position OverviewThe Human Resources Administrative Assistant will assist a variety of HR administrative tasks and services to support effective and efficient operations of the organization’s human resource department. The HR Administrative Assistant will have the opportunity to assist with a wide range of projects related to HR onboarding, records management, data entry, and benefits administration. This position is an in-office position located in Westminster, CO. Loenbro conducts pre-employment drug and alcohol screenings.This position will be open for two weeks from the posting date. You can apply by submitting your application at the Loenbro website - https://loenbro.com/careers/ .Job DutiesMaintains accurate and up-to-date human resource files, records, and documentation.Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.Maintains the integrity and confidentiality of human resource files and records.Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.Provides clerical support to the HR department.May assist with payroll functions including processing, answering employee questions, and fixing processing errors.Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.Conducts or assists with new hire orientation.Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.Performs other duties as assigned.Skills & QualificationsMinimum of 2 years of relevant human resources work experience, preferably within the construction industryAssociate’s degree in a related field preferredBilingual preferred with the ability to read, write and speak Spanish and English fluentlyMust maintain strict confidentiality at all timesExcellent communication skills, both oral and writtenProficient with Microsoft Office Suite or related software systemsPrior experience using payroll management, human resource information system (HRIS), or similar computer applicationsExcellent organizational skillsMust be able to multitask and prioritize tasksMeticulous attention to detailWillingness and eagerness to assist the teamAptitude to handle stressful situations while maintaining a calm and professional approachAbility to travel on occasionBenefitsLoenbro offers a competitive salary, benefit package & perks to those who join our team.Health Insurance – Up to 80% of the Employee portion paid after 60 day waiting periodHealth Savings Account (HSA) optional enrollmentPaid Time Off (PTO) after waiting period401k eligible after 90 days of employmentEmployee paid Dental, Vision and Life InsuranceOther benefits include but not limited to an EAP, Telemedicine and a 24/7 NurselinePay Range $27 to $30 per hourCore ValuesWE TAKE ACTIONWE DO WHAT WE SAYWE LEAD BY EXAMPLEWE DO THE RIGHT THINGWE PRACTICE STEWARDSHIPEqual Opportunity Employer*Loenbro is an Equal Opportunity EmployerEqual Opportunity Employer, including disabled and veterans.#J-18808-Ljbffr

Administrative Assistant | Part-Time

Benchmark Human Services Westminster, MD

DescriptionAt Benchmark, we're not just about providing services - we're about transforming lives. In 2025, Benchmark Human Services celebrates 65 Years of Stories! Since 1960, Benchmark has been empowering marginalized populations to see their potential. We are committed to realizing the full potential of Everyone - those we serve, our partners, and vendors, and our employees who bring our mission to life each day. We actively strive to be a workplace that honors the unique experience of our employees. Benchmark believes we are stronger, better, more effective in our pursuits when we are diverse; when we are equitable; and we create space for everyone to be their authentic selves.As a national leader in providing services to individuals with disabilities and mental illness, we're seeking dedicated leaders to join our Westminster, MD office as a Part-time Administrative Assistant . The Administrative Assistant is responsible for providing clerical and administrative support, including secretarial and receptionist duties.ScheduleMonday - Friday 9am - 2pmBenefitsMileage ReimbursementTuition ReimbursementReferral BonusesDiscount ProgramsResponsibilitiesPerform reception desk duties including answering phones, directing calls, faxes, messages, and mail to appropriate personnel, and directing visitors to appropriate staff.Client Finance: Manage all client files in the office, complete monthly financial packets and ledgers, pay client bills, oversee and manage cash on hand, Responsible for maintaining the integrity of the consumer bank accounts/reconciliations, maintain benefits, managing social security, etc.Assist HR Generalist with HR related responsibilities including contacting employment references, uploading documents, running backgrounds, and data entry.Communicate information in a professional and courteous manner to individuals served, staff, and visitors.Prepare outgoing mail and distribute incoming mail appropriately.Prepare & set up conference room or training room for scheduled meetings & reset space after.Order supplies for office as directedAssist with day-to-day tasks of the office: customer contact, phone, email, mail, filing, document preparation, document shredding, and data entry.Keep office common areas clean and organized.Assist with communications and scheduling outside vendors for repairs and service.Handles confidential information with discretion.Monitor the entry doors, greet those who enter, and assist as needed.Other duties as assignedQualificationsValid driver's license.High school diploma or GED.Experience in reception and/or office duties or associate's degree in business.Ready to Join Us?If you're ready to embark on a rewarding career where every day brings new opportunities to make a difference, apply online at Benchmarkhs.com/Careers and select Maryland.EEO and Affirmative Action Employer, Veterans, Women and Individuals with Disabilities encouraged to apply.Benchmark has provided services for 65 years. Learn more about our 65th anniversary celebration: 65 Years of Stories.#J-18808-Ljbffr

Part-Time Administrative Assistant: Front Desk & HR Support

Benchmark Human Services Westminster, MD

A national leader in service provision is seeking a Part-time Administrative Assistant for their Westminster, MD office. The ideal candidate will provide essential clerical and administrative support, manage client files, assist with financial tasks, and ensure smooth office operations. Responsibilities include answering phones, managing supplies, and facilitating communication among staff and visitors. Join a dedicated team committed to empowering individuals with disabilities and mental illness while enjoying a rewarding career.#J-18808-Ljbffr

Executive Administrative Assistant to SVP, Specialty Meats and Emerging Brands

Perdue Farms Westminster, CO

Niman Ranch supports a community of more than 600 independent farmers and ranchers who raise pork, beef, and lamb traditionally, humanely, and sustainably to deliver the finest tasting meat. It is part of Perdue Farm, a fourth-generation, family-owned food and agricultural business deeply rooted in tradition yet with a forward-thinking mindset. We believe that success starts with our people, and our culture is built on a foundation of teamwork, integrity, and respect, where every voice matters and everyone is encouraged to contribute to our shared goals. We are dedicated to creating a supportive, inclusive environment where associates feel valued and inspired to make an impact, both within the company and in the communities we serve. From promoting growth and development to prioritizing work-life balance, we’re committed to helping our team members thrive. That's Perdue.SummaryWe are recruiting for an Executive Administrative Assistant to provides administrative and office support to the Senior Vice President and General Managers, within Specialty Meats and Emerging Brands. They will perform complex and diverse duties in support of the position as well as the Denver office area and working team. S / he will effectively manage communications and correspondence in a professional and courteous manner. This individual will demonstrate a high degree of integrity and confidentiality in performance of job duties and responsibilities.Position based in Denver Specialty Meats and Emerging Brands Office.This position has a target wage of $24.00 - $36.00 per hour, based on shift, experience and qualifications with annual bonus available (variable depending on performance). Overtime may be available.In addition to hourly wages, Perdue offers a competitive benefits package, including medical / Rx, 401(k) with employer match after 1 year, critical illness, accident insurance, dental, vision, life insurance, optional group life insurance, short-term and long-term disability protection, flexible spending accounts and paid time off.Minimum Education and Experience RequiredBS / BS degree preferred, High School diploma required.10-plus years also required in supporting Vice President, President and / or General Manager, Business Unit Levels.High level of proficiency in Microsoft Office : Outlook, 365, Word, Excel, PowerPoint, SharePoint, Social Media.Writes clear and concise business correspondence. Excellent spelling and grammar, excellent phone skills, skilled in Internet use / research.Effectively and consistently communicates in a positive, courteous, professional and tactful manner by e-mail, telephone and in person with co-workers, management, customers, external industry leaders, and other clients.Ability to work effectively with a range of partners and stakeholders. Responsive to questions and requests in a timely manner.Project coordination, organization, and critical thinking skills. Event planning experience ideal.Ability to manage change and work under pressure to tight deadlines and coordinate the input of others in these circumstances.Ability to work in a discreet manner. Maintaining privacy and confidentiality is necessary.Willing and able to be available as needed which may include evenings and weekend.Proven team player, positive, strong work ethic, willing to go the “extra mile” as needed.Executive demeanor and professional attitude always.Principal and Essential Duties & ResponsibilitiesAdministrative & Executive Support Provides primary administrative support to the SVP of Specialty Meats & Emerging Brands and General Managers as needed.Anticipates and initiates actions to ensure smooth office operations.Prepare correspondence, memos, PowerPoint presentations, statistical reports, charts and timelines, as well as other supportive documentation.Proofreads and edits documents for accuracy, clarity, and professionalism.Attends Key meetings, records and distributes minutes, and provides follow-up support on action items.Assists in special projects and initiatives including customer presentations, site visits and internal company events.Scheduling, Calendar & Travel Coordinates complex and changing calendars across functions, to include meetings, interviews, conference calls, and room arrangements.Organizes travel logistics (air, rental car, lodging, itineraries) and prepares detailed travel packets as needed.Manage scheduling for major corporate events such as State of the Business, Quarterly Meetings, and industry engagements.Expense, Purchasing & Office Operations Prepares and reconciles purchase card (P-Card) transactions monthly; ensures compliance with company expense policies.Manages preparation and submission of executive expense reports and other financial documentation-ensuring they are within policy.Oversees all logistics for meetings and events; including but not limited to ordering and set-up of food, refreshments, supplies, flowers, and product sample management.Coordinates and manages vendor relationships and partners with IT, Facilities, and other internal teams to ensure the Denver Specialty Meats and Emerging Brands office remains fully functional, safe, and well equipped.Provides oversight of office supplies, space planning and general office needs to support all staff.Communication, Relationship Management & Office Presence Serves as the face of the Denver office, greeting and engaging with visitors, vendors, and staff to create a professional, welcoming environment.Screens and directs incoming phone calls, correspondence, and requests, ensuring timely follow-up and professional communication.Serves as liaison between executives, employees, customers, and external partners, maintaining a positive and professional image of Perdue and Specialty Meats and Emerging Brands office.Coordinates internal communications to ensure alignment of schedules, deliverables, and priorities.Confidential & Personnel Support Handles confidential and sensitive information with discretion, including HR-related materials such as coaching documentation, disciplinary actions, salary data and inventive programs.Maintains accurate tracking of personnel information including PTO, travel and out of office schedules.Provides backup administrative coverage as needed for departmental functions.Environmental Factors and Physical Requirements Position is mostly sedentary but may require occasional moving to other offices or buildings.2. May need to move light equipment or supplies from one place to another.3. May need to access files, supplies and equipment.4. Work activity is in an office, open-partitioned, cubicle environment.#LI-JB1Perdue Farms Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.#J-18808-Ljbffr

Administrative Associate, Aging & Disabilities - Citizen Services

Government Jobs Westminster, MD

Administrative Associate, Aging & Disabilities Pay Range (Grade): $20.01 - $35.03 (H200) Other Compensation Offered: Overtime, Compensatory Time Employment Type: Full-Time, 40 hours per week Organization: Citizen Services - Aging & Disabilities Location: Division of Aging & Disabilities Reports to: Program Manager, Maryland Access Point Classification: Non-Exempt (41052) At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community. As an Administrative Associate for Aging & Disabilities, you will be responsible for performing administrative tasks to support office operations. We are looking for a customer service-oriented individual to greet and assist the public, process paperwork, and maintain file and computer management systems. The ideal candidate for this opportunity will possess excellent organizational and time management skills, be able to take initiative, and communicate well with others. The work you do will help support older adults and those with disabilities. Essential Duties Maintain the monthly distribution of transportation tickets along with processing Veteran Shuttle registrations. Process purchase requisitions, payment vouchers, and minor purchase orders. Provide assistance for the Senior Assisted Living Subsidy Program in accordance with COMAR regulations. Greet and engage with visitors and employees using a trauma-informed approach in a professional and courteous manner. Serve as a point of contact for County agencies and clients. Perform general support functions such as scheduling meetings, distributing mail, and retrieving information. File documents and maintain paper and computer records management/file systems. Compose, prepare, and process routine correspondence. Provide general administrative support to overall office operations, assignments, and projects. Complete assigned work in a timely fashion. Accept feedback. Demonstrate an ability to collaborate and a willingness to learn. Participate in a supportive work environment. Exhibit integrity, ethics, and fiscal responsibility. Your Skills Microsoft Office Suite (Introductory) Data Entry (Introductory) Planning and Organizing (Introductory) Your Strengths Service Excellence Decision Making Collaborating with Others Attention to Detail Digital Literacy Professionalism Fostering Communication Information Management Problem Solving Education and Experience High school diploma or general education diploma (GED) One or more years of related experience A comparable amount of education and experience may be substituted for the minimum requirement. Required Licenses and Certifications Valid driver's license Additional Information Requires criminal background check as condition of employment. May require completion of a basic computer skills assessment. Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes: Generous paid time off 13 Paid Holidays Flexible schedules and remote options, when applicable Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance. Pension, 401k, and 457 Retirement Accounts Up to $9,000 in Tuition Assistance per fiscal year Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (410-386-2129) or Md. Relay 711/800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.

Posted 20 hours ago

Administrative Clerk- PRN

Acadia Healthcare Westminster, CO

Administrative Clerk Perform general clerical duties in accordance with the office procedures of the facility. We are seeking an Administrative Clerk with a caring attitude. This position is PRN "As Needed" Apply Today! Pay Range: $24-31 / hr Essential Functions: Responsible for handling front office reception and general administrative duties. Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately. Notify facility personnel of visitor's arrival. Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required. Keep track of inventory and work with supply vendors to ensure a well-stocked office. Answer and transfer telephone calls or take messages. Handle facility inquiries and provide general information. Sort and deliver incoming mail and send outgoing mail. Copy, file and update paper and electronic documents. Other Functions: Perform other functions and tasks as assigned. Education/Experience/Skill Requirements: High School diploma or equivalent required. While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate. We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.

High salary

Administrative Assistant (Work From Home)

CorTech Westminster, CO

[Office Assistant / Fully Remote] - Anywhere in U.S. / $21 per hour / Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining reports and other pertinent data; Assist in budget preparation and control activities; Assist in preparation and control of records, statistics, and reports regarding operations, personnel changes, etc; Administer various programs, projects, and/or processes specific to the operating unit served...Hiring Fast >>

FT Virtual Administrative Assistant - Work From Home

MCI Westminster, CO

[Office Assistant / Remote] - Anywhere in U.S. / Competitive pay / Medical, dental & vision / Retirement savings programs / PTO - As a Virtual Administrative Assistant at MCI, you will: Manage and organize daily calendars and schedules for the department; Respond promptly and professionally to emails and calls; Prepare and edit documents, spreadsheets and presentations; Coordinate and schedule meetings and appointments; Conduct research and compile data for various projects...Hiring Immediately >>

FT Administrative Specialist - Work From Home

Back On Course Educational Services Westminster, CO

[Administrative Assistant / Remote] - Anywhere in U.S. / Up to $23 per hour / Benefits - As an Administrative Specialist at Back On Course Educational Services, you will: Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence; Maintain up-to-date and organized records and databases; Provide regular updates, presentations, and reports on business metrics; Assist with planning activities including meetings, workshops, and conferences; Process travel and expense reimbursement requests; Maintain supply and equipment inventory and request equipment orders and repairs...Hiring Immediately >>

Posted 20 hours ago

FT Administrative Support Associate - Work From Home

First Help Financial Westminster, CO

[Administrative Assistant / Remote] - Anywhere in U.S. / $19.11 per hour + bonus / Medical, dental & vision / 401k match / PTO - As an Administrative Support Associate at First Help Financial, you will: Review reports and photos of vehicles to assess damage and overall condition; Input and track Sales information in Leapfrog; Update and maintain auction statuses in AutoIMS; Input receipt of post-sale checks; Audit and send required documents for Gap/Warranty Cancellations; Maintain post-sale document uploads; Verify insurance coverage on recovered vehicles; Assist with title tracking in the Allstate portal and Remarketing dashboard...Hiring Immediately >>

PT Virtual Administrative Assistant (Work From Home)

My BTLR Westminster, MD

[Office Assistant / Fully Remote] - Anywhere in U.S. / Competitive Pay - As a Virtual Administrative Assistant you'll: Be responsible for providing a wide variety of support services to clients; Perform data entry and analysis; Take minutes and notes; Manage calendars; Answer phones; Research and schedule travel; Perform bookkeeping...Hiring Fast >>

Volunteer (Technical and/or Administrative Assistant)

Tomlin Technology Westminster, MD

Job Description Job Description We're thankful to be moving into a new location that provides us with extra room. Over the years we've had a number of people ask about volunteering with our company to gain experience that they otherwise may not be able to get. Up until recently, it was a little tough to be able to offer that when we were at our old office. Now that we have some extra space, we're able to offer volunteer opportunities to a limited number of people at a time. If you want to be an administrative assistant, we don't require much besides being organized and conducting yourself in a professional manner. If you want to volunteer to gain experience in a technical aspect, we do require that people have at least 1 year of experience in a business or classroom setting that is focused on technology. The intention of the volunteer opportunity is not to teach people from the ground up but instead take in people who have some solid knowledge but they just want to get their foot in the door somewhere to either lead to a paid position or maybe just to get some highly valuable resume material. If this sounds like something you're interested in, please apply and let us know what your skill sets are, what you'd ideally like to work on, your availability, and so on. Thank you to everyone who reaches out about this and we certainly hope we can bring you on and develop a relationship that is mutually beneficial!

Administrative Assistant

True Wealth Financial Westminster, CO

Job Description Job Description Company overview True Wealth Financial is a wealth management firm dedicated to serving our clients with the highest level of care, love, and commitment. We specialize in working with individuals of influence, crafting exceptional, white-glove experiences that leave a lasting impression. Many of the families we work with are three to four generations deep, and we guide them through significant moments in their lives. Ultimately, we are more than just portfolio managers—we are trusted partners, helping our clients move from where they are to where they aspire to be. Our office culture is grounded in positivity, purpose, and clarity. We strive to provide service that exceeds expectations and foster a team motivated by making a meaningful impact in people's lives. Our mission is to add value to every family and organization we serve. www.TWFinancial.com Job Overview We are currently seeking an Administrative Assistant who deeply cares for others and possesses the intuitive skills to connect with people and provide exceptional service. As the first point of contact, this role plays a crucial part in shaping our clients' first impressions. The ideal candidate will provide essential support to the Wealth Manager/Financial Planner, ensuring the seamless operation of our office. This role requires someone who is comfortable working independently when the Wealth Manager is traveling or meeting with clients outside the office. If you are eager to be part of a fast-growing management firm and take pride in helping clients achieve their dreams, we invite you to apply to join our team. Responsibilities Duties include but are not limited to: - Manage office communications, correspondence, and phone calls. - Address customer inquiries and provide exceptional support. - Coordinate appointments, meetings, and travel for the Wealth Manager. - Assist with office management duties to maintain a well-organized workspace. - Perform administrative tasks such as data entry, filing, and document preparation. - Open accounts, transfer funds, and assist clients with related tasks. - Manage CRM and assist with preparation for client meetings (i.e., paperwork, requirements, etc). - Provide daily summaries of completed and pending tasks to the Wealth Manager. Skills - Strong proofreading skills with attention to detail for accuracy and clarity. - Excellent administrative and multitasking abilities. - Proven customer support with outstanding oral, written, phone communication, and listening skills. - Strong interpersonal skills for building and fostering relationships. - Knowledge of office management procedures and basic finance principles. - Proficiency in data entry, record-keeping, and Microsoft Office Suite, especially Excel. - Ability to manage multiple projects with deadlines, analyze data, and solve problems effectively. Preferences - Experience supporting Financial Advisors or working in the financial industry. - Paralegal experience is a plus. - Ability to occasionally lift 30-50 lbs. Ideal Personal Attributes - Positive and enthusiastic, with a genuine passion for serving others. - Warm, personable, and committed to delivering an exceptional client experience. - Combines a strategic outlook with meticulous attention to detail. - Proactive in anticipating needs and addressing them with efficiency and foresight. - Independent self-starter who takes ownership of tasks. - Resourceful and skilled at finding creative solutions. - Adaptable, able to quickly adjust to changing priorities. - Eager to expand skills and embrace continuous learning.

Administrative Assistant

Northpoint Recovery Holdings, LLC Westminster, CO

Job Description Job Description Job Title: Administrative Assistant Reports To: Adolescent Program Manager Location: Imagine Westminster Schedule: Monday-Friday 8am-4:30pm Compensation: $19-21/hour Northpoint Recovery Holdings, LLC began 2009 as Ashwood Outpatient and officially launched the Northpoint platform in 2015. Now celebrating 10 years of growth in 2025, Northpoint is a leading behavioral healthcare provider offering evidence-based treatment for adults with substance use and co-occurring disorders through the Northpoint Recovery brand, and mental health treatment for adolescents through Imagine by Northpoint . Operating under an in-network, commercial insurance model, Northpoint has grown exclusively through de novo expansion—from two facilities to seventeen across the Western U.S.—with more planned in both existing and new markets. We're guided by core values of humility, heart, inspiration, and conviction . Our mission is simple: saving lives and restoring relationships by helping people get their lives back, and treating every individual with empathy and respect. POSITION SUMMARY: As a key member of the Northpoint team, the Administrative Assistant is responsible for handling patient-facing duties as well as general office management tasks. This person will ensure the proper reception of all patients, clients, and visitors into the facility and greet all incoming patients, visitors, and staff with a friendly, smiling face and a helping hand. The Administrative Assistant will work closely with the expanded team to ensure facility day to day operations are running appropriately. The ideal candidate has excellent communication and multitasking skills, problem solving skills, a positive attitude, and a strong work ethic. ESSENTIAL RESPONSIBILITIES AND DUTIES: Coordinate office management schedules, coverage, and team needs Client and staff Telehealth liaison Responsible for the completion and collection of all necessary intake paperwork and documentation Track patient information and statistics in support of The Joint Commission requirements Assist leadership in developing data tracking processes and trainings needed to improve the team Track facility maintenance needs Complete inventory ordering for designated facility Schedule and complete fire drills, egress testing, safety committee meetings, infection control meetings Responsible for environmental cleanliness, organization, and presentation Reception duties; scheduling of clients, answering telephone, customer service needs, follow up calls, track attendance, send out appointment reminder alerts, assist in Medicaid transportation, process incoming mail Coordinate client UA results with multidisciplinary team Maintain lobby environment to promote warm and welcoming surroundings, including seasonal décor Ensure a safe and secure lobby environment for employees, clients, guardians, and visitors Facilitate client arrival and departure from programming Schedule, organize, and manage Joint Commission and facility compliance needs Screen and monitor visitors and connect them with the appropriate staff member Display initiative by identifying problems and making recommendations to solve them Answer inquiries and obtain information for general public, clients, visitors and staff in an expedient, professional and courteous manner Manage and provide training to incoming and current reception and clinical staff for front desk duties Liaise with facility vendors including cleaning, maintenance, and transportation services Organize, maintain, and create client orientation packets Work collaboratively with management positions in creating and identifying efficiencies within the facility Plan in-house activities such as parties, celebrations and trainings Adhere to all company policies and procedures Maintain confidentiality in accordance with 42 CFR Part 2 and all other established policies, procedures, and standards of care Performs other related duties and special projects as assigned QUALIFICATIONS/REQUIREMENTS FOR THE POSITION: Must be at least twenty-one (21) years of age Excellent communication and time management skills Strong telephone and office etiquette Knowledge of Microsoft Office Suite, data entry software and other office related computer software Ability to perform duties with minimal supervision Action-oriented with the ability to: adapt to change, work independently, prioritize tasks, and drive to finish PREFERRED KNOWLEDGE AND SKILLS: Excellent critical thinking skills Excellent organizational abilities Exceptional written and oral communication skills Comfortable analyzing information and dealing with complexity Quickly and effectively identify and resolve problematic situations Able to handle confidential material in a reliable manner Ability to perform several tasks concurrently with ease and professionalism Ability to effectively prioritize workload in a fast-paced environment Strong attention to detail and accuracy Proficiency with Microsoft Office Suite FULL-TIME BENEFITS INCLUDE: Subsidized Health Insurance Coverage for Employee, Spouse, & Dependent(s) 100% Employer Paid Basic Life Insurance equal to 1x annual salary, up to $100,000 100% Employer Paid Employee Assistance Program Voluntary Dental, Vision, Short-Term Disability, Supplemental Life & AD&D, Critical Illness, Accident, and Hospital Indemnity Insurance. Pre-tax Savings Accounts for all IRS-allowable medical and dependent care expenses Generous Paid Time Off plan and 10 Paid Holidays annually Employee Referral Bonuses 401K Retirement Plan & Employer Match This job description is not intended, and should not be construed, to be and exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is meant to be an accurate reflection of the principal job elements essential for making fair pay decisions about jobs. Employees with potential access to protected health information must comply with all procedures and guidelines governed by HIPAA. Northpoint is an Equal Opportunity Employer. Northpoint is an At-Will employer. Employment may be terminated at any time by the employee or employer with or without notice. Compensation: $19—$21 USD

Contracts Administration Manager

CesiumAstro Westminster, CO

Contracts Administration Manager At CesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team. We are looking to add a Contracts Administration Manager to our team. If you enjoy working in a startup environment and are passionate about developing leading-edge electronics for satellites, spacecraft, and aerospace systems, we would like to hear from you. In this position, you will be responsible for leading all aspects of contract administration across multiple aerospace and defense programs. This role provides strategic oversight, process governance, and leadership for the contracts team to ensure compliance with federal regulations (FAR/DFARS), company policies, and customer requirements. The Contracts Administration Manager partners cross-functionally with Program Management, Supply Chain, Legal, Finance, and Business Development to mitigate risk, enable efficient contract execution, and support the company's financial and operational goals. This is a highly visible position requiring strong business acumen, regulatory expertise, and the ability to build collaborative relationships across internal and external stakeholders. Job Duties And Responsibilities Assign resources and manage workloads across multiple programs and contract portfolios. Establish performance goals and ensure consistent application of contract management best practices. Oversee the administration of U.S. Government (FAR/DFARS), commercial, and international contracts from proposal through closeout. Review, draft, and negotiate complex contractual documents, including prime contracts, NDAs, teaming agreements, and modifications. Ensure all contractual commitments are executed in accordance with company policies, regulatory requirements, and program objectives. Ensure compliance with applicable regulations (FAR, DFARS, ITAR, and other federal acquisition requirements). Coordinate with Legal and Export Compliance to identify and mitigate potential contractual and regulatory risks. Oversee contract data integrity and documentation to support internal and external audits. Support bid and proposal activities by reviewing solicitations, evaluating risk, and developing contract strategies. Serve as the primary point of contact for customers on contractual issues, ensuring timely resolution and customer satisfaction. Job Requirements And Minimum Qualifications Bachelor's degree in Business, Finance, Contract Management, or related field; or equivalent combination of education and experience. 810+ years of progressive experience in contract administration within aerospace, defense, or government contracting environments. Strong working knowledge of FAR, DFARS, and ITAR regulations. Demonstrated success in managing and negotiating complex government and commercial contracts. Preferred Experience Master's degree in business administration, Law, or a related discipline. Professional certification such as NCMA CPCM, CFCM, or CCCM. Experience managing international defense contracts and export-controlled programs. Proven leadership experience with the ability to coach and develop high-performing teams. Excellent analytical, communication, and interpersonal skills Familiarity with ERP or contract management systems (SAP, Costpoint, Unison, or similar). Ability to obtain and maintain a U.S. Government security clearance. $117,300 - $141,700 a year CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package including health, dental, vision, HSA, FSA, life, disability and retirement plans. CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members not through our approved vendor list or Talent Acquisition will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Administration/ Receptionist

PrideStaff Westminster, CO

Administrative Assistant / Receptionist PrideStaff has an immediate opening for an Administrative Assistant / Receptionist for a client located in Westminster. This is a temporary to hire opportunity, depending on employee performance and business needs. Job Duties: Scheduling and reaching out to customers to schedule/reschedule and confirm appointments as necessary. Answer phones and route to proper extension or take message General correspondence including email Data entry Submitting reports for several buildings Job Requirements: General office experience Strong attention to detail Ability to prioritize Experience with Excel. Basic computer skills PrideStaff top rated staffing company 16 years in a row. We get your resume in front of the right people. With strong relationships with a variety of companies, we match job seekers to positions that fit them. We meet with job seekers and work with them one on one. Come work for the best! Great employment firm that opens doors for long-term opportunities. Contacted regularly about my assignment. Coleman, June 2025 They helped my search so much faster than I could have on my own. Anonymous, June 2025 Excellent attention to every step of the placement process Excellent communication Lisa, April 2025 Benefits At PrideStaff, we recognize and appreciate our team member's hard work and enthusiasm! Therefore, we are proud to offer a comprehensive benefits package! Benefits available include: Medical Insurance Dental insurance Competitive Salary Compensation / Pay Rate (Up to): $22.00 - $24.00 Per Hour

Posted 20 hours ago

Order Administration Representative : 25-06618

Akraya Westminster, CO

Order Administration Representative Primary Skills: Order Administration-Expert, Sales Support-Advanced, Customer Support-Proficient, ERP Or CRM-Expert, Inventory Awareness-Advanced Contract Type: W2 Duration: 6 Months Location: Westminster, CO - 80021 (Onsite) Pay Range: $20 - $25 per hour Job Summary: As an Order Administration Representative, you'll be instrumental in the sales and quote-to...

Administrative Volunteer jobs in Westminster