Administrative Volunteer Jobs in Addison, Maine

Best Match

VOLUNTEER

Addisonparks Addison, IL

Position Summary: A Volunteer is an unpaid position in which an individual provides the Park District with their time and talents to run programs or work on special projects without compensation. They may work across a variety of programs, each of which may have different responsibilities and work environments. Volunteers will be required to follow all Park District policies and procedures, including directives provided by Park District employees. #J-18808-Ljbffr

Immediate Start

Administrative Assistant

National Life Group Addison, TX

Description In this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team. In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together. Company Summary For 175 years, National Life Group (“NLG”) has aimed to keep their promises to provide families stability in good times and in bad. And throughout that history, they have provided peace of mind to those families as they plan their futures. As a mission-driven business, the cause of what they do is as important as the products they sell. And their cause is a very simple one, directed at the people who live and work on America’s Main Streets: “To Do good in our communities and with the individual families we serve.” NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM. Our purpose is simple – to allow NLG to keep its promises. How we do this – an obsessive focus on delivering investment results. We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates. While our process is based on rigor, our culture is based on our guiding principles: meritocracy, uncompromising transparency, intellectual honesty, performance driven learning, and the relentless pursuit of excellence. These principles serve as the foundation of our team. They govern the way we conduct ourselves, how we interact with teammates and how we approach every investment decision. We act with the integrity and humility required to make the investment decision that is right for the firm, and ultimately our policyholders. Our culture has been deliberately built to foster curiosity and provide opportunities to learn and grow, both as people and investors. The flat and collaborative nature of our team promotes an atmosphere where the best ideas are continually expressed and rewarded. Our pursuit of excellence is unwavering. Role Summary In this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team. In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together. Essential Duties and Responsibilities Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team Draft communications as needed; collaborate with leadership on messaging and manage information flow Arrange travel, accommodations, itineraries and all correspondence related to necessary arrangements including management of expense reports Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects Manage the day-to-day administrative affairs of our CIO - maintaining a high degree of confidentiality & discretion; anticipate needs and proactively bring together appropriate people and resources to support our CIO in addressing issues Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization – tracks and helps drive completion of key deliverables and follows up on outstanding action items Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, make judgements and recommendations to ensure smooth day-to-day engagements Manage a variety of departmental operations, such as team onboarding and inventory needs. Work collaboratively with other administrative professionals to request and assemble information, assist in formatting, and proof reading of business documents, as well as internal and external communications – commitment to the success of the team over personal success Minimum Qualifications Bachelor’s degree in Business Administration or related field; equivalent years of job experience or certification Minimum of 5 years of administrative professional experience Experience in project coordination High level interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy and ability to interact effectively with all levels of employees, customers and vendors Strong verbal, written, and phone communication skills A self-starter with the ability to work without direct supervision; think independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion Ability to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands. Proficient with various job-related computer software applications (e.g., MSO365, Concur, Salesforce, UltiPro) as well as the demonstrated ability to rapidly learn new company-specific systems and processes Willing and available to work the hours necessary to meet the demands of the business. Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail. Ability to work onsite Monday – Thursday, with flexibility to be onsite on Fridays when there is a business need. The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees. Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position. National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment. National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. National Life Group is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr

High salary

Administrative Coordinator

WeTalentia Addison, IL

Role: Administrative Coordinator Location: Addison, IL (On-site) Industry: Food Equipment / Manufacturing Our Client is a global leader in the design and production of high-quality food processing equipment for the professional kitchen and foodservice industries. With decades of Italian engineering expertise, the Company combines tradition and innovation to bring cutting-edge solutions to culinary professionals worldwide. It serves as the North American branch and is located in Illinois. Position Overview We are seeking a hands-on and detail-oriented Administrative Coordinator to support our day-to-day operations in the U.S. This is a key role in a small and dynamic team, responsible for accounts payable and receivable (AP/AR), order processing, and general office support . The ideal candidate is flexible, organized, and able to manage multiple tasks with minimal supervision. Key Responsibilities Manage A/P and A/R activities, including invoice entry, payment tracking, and customer follow-ups Handle sales order entry, order confirmation, and coordination with the Italian HQ and logistics partners Prepare and maintain reports using SAP and internal systems Provide general office support , including document management, filing, and administrative assistance Liaise with Italian HQ counterparts for operational support Support the U.S. Sales Manager with internal processes as needed Requirements Proven experience in administration, accounting (AP/AR), or operations in a small business or branch office setting Proficiency in SAP (mandatory) Strong organizational and communication skills Flexibility to support other team members in the office as needed Ability to work autonomously and manage priorities Experience with international companies or cross-border coordination is a plus What they Offer Annual base salary Discretional annual bonus on the company results Benefits package: Health, Vision/Dental Insurance, 100% coverage for the employee (Blue Cross Blue Shield). Life Insurance Long/Short term disability Vacation/PTO + holidays Simple IRA (3% match) Onsite schedule. #J-18808-Ljbffr

Executive Office Administrative Assistant

Southern Airways Express Addison, TX

At Surf Air Mobility, we're transforming air mobility. As innovators in aviation, we are at the forefront of creating a more efficient and accessible flying experience. With our commitment to a customer-first approach, advanced software solutions, and electrification, we’re pioneering new ways for people to travel, making flying not only faster but more enjoyable. Our passionate team thrives in a collaborative environment where innovation and hard work go hand in hand. Help us shape the future of aviation while working with cutting-edge technologies that are changing the lives of our passengers. JOB TITLE: Executive Office Administrative Assistant DEPARTMENT: Corporate Headquarters FLSA STATUS: Exempt REPORTS TO: Executive Assistant to the Co-Founders Executive Office Administrative Assistant POSITION DESCRIPTION Surf Air is seeking a talented, experienced, and positive Executive Office Admin to be the face our of Dallas, TX office in Addison. You’ll play a crucial role as the first point of contact for people entering our Dallas organization, as well as support our Dallas Executive Team (CEO, President, and CAO). Our ideal candidate is a team player who can work well with the executive assistant team, is eager to provide the highest level of support to our c-suite executives and is passionate about having a clean, stocked, and organized work environment for their fellow employees. You have experience handling multiple challenging calendars and scheduling requests. You know how to work across time zones and are experienced at booking domestic and international travel. You act with discretion when dealing with all matters. Your strong multitasking skills and ability to anticipate the needs of our executives will help you thrive within this exciting company. You are essential to keeping the office facilities running smoothly, and are passionate about travel, sustainability, and leading the aviation industry forward. Responsibilities: Work with our Los Angeles based executive assistant team to provide strategic administrative support to our executives Complex calendar management and organization of multiple party conference calls Book and manage complex travel accommodations, detailed itineraries, and agendas Prepare and submit expense reports Manage inventory and stock of food & beverage, office supplies, and equipment Order lunch or meals, as needed Have a general eye for detail in the office making sure it is put together and presentable. Keep plants watered Draft and manage correspondence and communications on behalf of the executives, as appropriate Own meeting preparation, management notes, and follow-ups, where appropriate. Track projects as needed Screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Act as a liaison both internally and externally. Interact with high level advisors, board members and clientele Organize companywide events, holidays, and projects Work with the assistant team on the development of new swag and uniform projects, as needed Coordinate gifting and birthday celebrations, as needed Help onboard new hires and work with HR and IT to supply access swipe cards and tech for new hires Assist with other administrative tasks as needed, such as research, data entry, copying, filing, etc Greet visitors, provide refreshments, alert who they are meeting, walk them back to their meeting. Implement and manage conference room booking system Receive, sort, and distribute incoming mail. Qualifications & Experience: You have 3+ years of experience supporting C-Suite level executives You are a professional and sophisticated communicator with excellent writing skills While this job is 9-5, you have a 24/7 mindset and respond quickly to priority texts and emails You have excellent technical skills, and are proficient in Google Suite and Microsoft Office Suite You know how to prioritize and manage multiple tasks at a time to meet deadlines You are adaptable and organized when faced with competing priorities You have impeccable attention to detail and a high standard of work You take pride in your work, and it shows Miscellaneous Requirements: Must be able to pass a 10-year background check and pre-employment drug screen as required by airline regulations and company policies. Must be at least 18 years old. Must be authorized to work in the U.S. per the Immigration Act of 1968. Southern Airways participates in E-Verify. Fluency in English. Valid driver’s license and reliable transportation. Computer, office equipment, phone skills. Ability to work within a 24/7 operation, including holidays. Must be able to meet all physical requirements related to aircraft weight limitations before and during employment. Work Environment: Full-time position, with some on-call or irregular hours as needed to accommodate operational demands. This position may require occasional weekend or evening work to support the 24/7 nature of airline operations. Must be able to work nights, weekends, and holidays as required. Benefits: Competitive Salary: Attractive compensation package based on experience. Health & Wellness: After 30 days of employment on the 1st of the next month, you are eligible to sign up for medical, dental, and vision insurance, air ambulance coverage, short-term disability, pet insurance, health savings accounts, and company-paid life insurance. Retirement Plans: Employees can enroll in our company’s 401(k) plan. Generous PTO: After completion of your probationary period, employees earn 1 day of PTO per month, plus paid holidays throughout the calendar year. Employee Discounts: After completion of your probationary period, you can access the My ID Travel program, which allows members of your immediate family to participate as well. This program provides travel privileges, including: Flight tickets atsignificant discount, employee and family members can fly our planes (standby space available) Discounts on hotels and resorts Car rentals at reduced rates Discounted cruises At Surf Air Mobility, we are committed to building a more inclusive ecosystem that integrates women, people of color, and other underrepresented groups into the cleantech sector and aerospace industry. We strongly encourage applications from qualified applicants and members of underrepresented groups. Surf Air Mobility is an Equal Opportunity Employer; employment with Surf Air Mobility is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Surf Air Mobility participates in E-Verify.#J-18808-Ljbffr

Administrative and Reception Associate

HSG Tech Inc. Addison, IL

Administrative and Reception Associate Location: Addison, IL, USA Reports to President We are seeking a proactive, detail-oriented, and customer-focused Reception and Administration Associate to join our growing team at HSG Tech. This role is critical to maintaining a professional office environment and ensuring operational support across departments. As the first point of contact for visitors and callers, the ideal candidate will embody our values of professionalism, respect, and efficiency. This position offers strong potential for career growth, including exposure to HR, logistics, operations, and international business functions. Responsibilities Reception & Guest Services · Greet and assist all guests and visitors with a friendly, professional demeanor. · Answer, screen, and direct incoming calls; relay messages accurately. · Maintain a clean, organized, and welcoming front desk and reception area. Office Administration · Manage incoming and outgoing mail, packages, and shipments. · Monitor and replenish office and breakroom supplies; place orders as necessary. · Coordinate office maintenance requests and service provider visits. · Support meeting and event preparation (e.g., ordering food, setting up space). Scheduling & Coordination · Assist Sales and Operations with scheduling customer site visits and internal meetings. · Support the coordination of travel and accommodations for domestic and international guests or staff, in collaboration with HQ.Data Entry & Document Management · Accurately input, update, and maintain records in company systems (CRM, ERP, Excel, etc.). · Draft and edit correspondence, reports, and meeting notes. · Maintain both digital and paper filing systems in compliance with company standards. Cross-Team Support · Collaborate with HR, warehouse, and sales teams to support daily operations. · Assist with minor showroom and parts area tasks (e.g., organizing product displays, preparing shipment labels). · Support onboarding activities for new hires and assist with orientation preparation. Special & Ad Hoc Projects · Support the implementation of process improvements and digital tools. · Participate in company-wide events, training sessions, and internal communications projects. · Provide backup coverage for other administrative staff as needed. Technology Support · Serving as a liaison with IT or vendors for basic troubleshooting for computer and security. · Managing small tech-related inventories (e.g., business phones, access badges). Preferred Qualifications · Bachelor’s degree preferred (Business Administration, Communications, or related field); Associate’s degree accepted with strong experience. · 2 years of administrative, customer service, or receptionist experience. · Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint); comfortable learning company-specific platforms (e.g., ERP or CRM systems). · Strong organizational and multitasking skills. · Excellent verbal and written communication. · High attention to detail and discretion when handling sensitive information. · Team player who is adaptable and solution-oriented. · Proficiency in Mandarin Chinese (verbal and written) is strongly preferred to support communication with HQ and visiting clients. #J-18808-Ljbffr

VOLUNTEER

Addison Park District Addison, IL

Position Summary :A Volunteer is an un-paid position in which an individual provides the Park District with their time and talents to run programs or work on special projects without compensation. They may work across a variety of programs, each of which may have different responsibilities and work environments.Volunteers will be required to follow all Park District policies and procedures, including directives provided by Park District employees.

Posted 13 hours ago

Medical Advocate Volunteer

YWCA Metropolitan Chicago Addison, IL

Medical Advocate Volunteer (Non-compensation Part-time)Sexual Violence Support Services ProgramWant to gain valuable work experience while helping others with crisis recovery and support? Do you enjoy being able to work from home from time to time? Are you a great listener? Apply TODAY!As a medical advocate volunteer, you will be on-call to provide 24-hour medical advocacy to hospital emergency rooms and police districts. With the survivor's permission, advocates are expected to stay and provide comfort throughout hospital examinations, evidence collection, and police interviews. Volunteers must demonstrate a non-judgmental, supportive attitude toward all survivors of sexual assault. Volunteers should be able to provide a one-year service commitment and complete the 40+ hour Crisis Intervention Training. Volunteer Advocates will benefit from comprehensive training, experience in crisis counseling, references for future job opportunities and opportunities to interact with veteran advocates and other sister organizations.This position will require documented proof of full COVID-19 vaccination. Volunteers will be required to provide proof of vaccination prior to start date.*Until further notice, volunteers will provide advocacy via telephone working from home.Locations: Chicago, Chicago Heights, and AddisonMust be 18 yrs. or olderOne-year commitment requiredPersonal vehicle and valid driver's license requiredRequires mobile phoneFlexible work scheduleWork from home opportunities until Covid-19 restriction lifted to return to office***To be considered for this opportunity, please complete the online application. Easy-Apply candidates will not be considered for this opportunity***

Work Life Balance

Medical Advocate Volunteer

YWCA Metropolitan Chicago Addison, Illinois

Medical Advocate Volunteer (Non-compensation Part-time) Sexual Violence Support Services Program Want to gain valuable work experience while helping others with crisis recovery and support? Do you enjoy being able to work from home from time to time? Are you a great listener? Apply TODAY! As a medical advocate volunteer, you will be on-call to provide 24-hour medical advocacy to hospital emergency rooms and police districts. With the survivor's permission, advocates are expected to stay and provide comfort throughout hospital examinations, evidence collection, and police interviews. Volunteers must demonstrate a non-judgmental, supportive attitude toward all survivors of sexual assault. Volunteers should be able to provide a one-year service commitment and complete the 40+ hour Crisis Intervention Training. Volunteer Advocates will benefit from comprehensive training, experience in crisis counseling, references for future job opportunities and opportunities to interact with veteran advocates and other sister organizations. This position will require documented proof of full COVID-19 vaccination. Volunteers will be required to provide proof of vaccination prior to start date. *Until further notice, volunteers will provide advocacy via telephone working from home. Locations: Chicago, Chicago Heights, and Addison Must be 18 yrs. or older One-year commitment required Personal vehicle and valid driver's license required Requires mobile phone Flexible work schedule Work from home opportunities until Covid-19 restriction lifted to return to office ***To be considered for this opportunity, please complete the online application. Easy-Apply candidates will not be considered for this opportunity***

Administrative Assistant

Servpro Addison, Illinois

is hiring an Administrative Assistant ! Benefits offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant , you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO® Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Picture yourself here fulfilling your potential At SERVPRO®, you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Hospice Volunteer (unpaid position) - Elysian Hospice Addison

Cantex Continuing Care Network Addison, Texas

Job Details Job Location Elysian Hospice - Dallas - Addison, TX Position Type Volunteer Hospice Volunteer Become an Elysian Hospice Volunteer Volunteers at Elysian Hospice play a very important role. They help patients and families emotionally through compassionate and caring support. They also deliver practical help by carrying out daily tasks and interacting directly with patients and their loved ones. How our hospice volunteers make a difference As an Elysian Hospice volunteer, you will join the ranks of people who do things like: Read to patients Play music for them Play games Help with hobbies Offer companionship Give haircuts Run errands Help with meals Perform office or clerical work Qualifications Become a volunteer today. We are always looking for caring, motivated people with a desire to truly make a difference. This is your chance to perform a crucial service to your community. No experience is required. You will need to undergo a background check. You will also be screened for TB.

Administrative Assistant

National Life Group Addison, TX

Administrative Assistant - Investment Team In this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team. In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together. Company Summary For 175 years, National Life Group ("NLG") has aimed to keep their promises to provide families stability in good times and in bad. And throughout that history, they have provided peace of mind to those families as they plan their futures. As a mission-driven business, the cause of what they do is as important as the products they sell. And their cause is a very simple one, directed at the people who live and work on America's Main Streets: "To Do good in our communities and with the individual families we serve." NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM. Our purpose is simple - to allow NLG to keep its promises. How we do this - an obsessive focus on delivering investment results. We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates. While our process is based on rigor, our culture is based on our guiding principles: meritocracy, uncompromising transparency, intellectual honesty, performance driven learning, and the relentless pursuit of excellence. These principles serve as the foundation of our team. They govern the way we conduct ourselves, how we interact with teammates and how we approach every investment decision. We act with the integrity and humility required to make the investment decision that is right for the firm, and ultimately our policyholders. Our culture has been deliberately built to foster curiosity and provide opportunities to learn and grow, both as people and investors. The flat and collaborative nature of our team promotes an atmosphere where the best ideas are continually expressed and rewarded. Our pursuit of excellence is unwavering. Role Summary In this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team. In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together. Essential Duties and Responsibilities Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team Draft communications as needed; collaborate with leadership on messaging and manage information flow Arrange travel, accommodations, itineraries and all correspondence related to necessary arrangements including management of expense reports Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects Manage the day-to-day administrative affairs of our CIO - maintaining a high degree of confidentiality & discretion; anticipate needs and proactively bring together appropriate people and resources to support our CIO in addressing issues Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization - tracks and helps drive completion of key deliverables and follows up on outstanding action items Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, make judgements and recommendations to ensure smooth day-to-day engagements Manage a variety of departmental operations, such as team onboarding and inventory needs. Work collaboratively with other administrative professionals to request and assemble information, assist in formatting, and proof reading of business documents, as well as internal and external communications - commitment to the success of the team over personal success Minimum Qualifications Bachelor's degree in Business Administration or related field; equivalent years of job experience or certification Minimum of 5 years of administrative professional experience Experience in project coordination High level interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy and ability to interact effectively with all levels of employees, customers and vendors Strong verbal, written, and phone communication skills A self-starter with the ability to work without direct supervision; think independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion Ability to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands. Proficient with various job-related computer software applications (e.g., MSO365, Concur, Salesforce, UltiPro) as well as the demonstrated ability to rapidly learn new company-specific systems and processes Willing and available to work the hours necessary to meet the demands of the business. Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail. Ability to work onsite Monday - Thursday, with flexibility to be onsite on Fridays when there is a business need. Able to pass a background check. Benefits Your benefits start day one and are flexible and customizable to your and your family's specific needs. Check out the BENEFITS of a Career at National Life! The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees. Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position. National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment. National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT - founded in 1848, Life Insurance Company of the Southwest, Addison, TX - chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group. National Life Group 1 National Life Dr Montpelier, VT 05604 Social Media Policy Site Disclosure and Privacy Policy Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

PT Administrative Assistant - Work From Home

SitusAMC Addison, IL

[Office Assistant / Remote] - Anywhere in U.S. / Competitive pay / Benefits - As an Administrative Assistant at SitusAMC, you will: Manage and maintain department calendars, schedule meetings, and coordinate travel arrangements; Prepare and edit correspondence, reports, expenses and presentations timely; Organize and maintain files, records, and documentation; Assist with project management and event planning...Hiring Immediately >>

Bilingual - Customer Support/Administrative Dispatcher (Temp-to-Hire)

PELOTON Workforce Inc. Addison, IL

Job Description Job Description Job Summary We are seeking an experienced Customer Support/Administrative Dispatcher on behalf of our client! This role is essential in ensuring exceptional client experiences and fostering strong relationships with their clients and diverse customer base. The ideal candidate will be fluent in both English and Spanish, possess excellent communication skills, and have a strong background in customer service and sales. This is a Temp-to-Hire position! You will have a 3-month evaluation period before being hired on permanently! Responsibilities Receive incoming calls in professional and courteous manner Call potential customers to explain the company services and solicit business Assist with the scheduling of services Notify customers of service call status and follow up with customers after the work is completed Collect all monies from all sources Clerical duty as required including customer and job data entry Perform other duties as required. These duties may include job functions that are outside the scope of normal job duties. Skills Proven experience in dispatching/customer service in plumbing-related services. Strong communication skills, both verbal and written, in English and Spanish Proficiency in using computerized systems for tracking client interactions and managing data. Excellent phone etiquette with the ability to communicate effectively with clients from diverse backgrounds. Strong organizational skills with the ability to manage multiple tasks simultaneously. Experience in client services is preferred. Ability to type efficiently while maintaining attention to detail. Our client hires people who set high standards for themselves and wants to be part of a team that values Respect, Integrity, with Customer focus, while Having fun in the process! Company Description PELOTON Inc. is a Nevada based corporation operating two staffing agencies – PELOTON Inc., founded in Las Vegas in 2013, and The Frank Group, a 62-year old company located in St. Charles, IL , acquired by PELOTON in 2019. Company Description PELOTON Inc. is a Nevada based corporation operating two staffing agencies – PELOTON Inc., founded in Las Vegas in 2013, and The Frank Group, a 62-year old company located in St. Charles, IL , acquired by PELOTON in 2019.

Administrative and Reception Associate

HSG Tech Inc. Addison, IL

Job Description Job Description Administrative and Reception Associate Location: Addison, IL, USA Reports to President We are seeking a proactive, detail-oriented, and customer-focused Reception and Administration Associate to join our growing team at HSG Tech. This role is critical to maintaining a professional office environment and ensuring operational support across departments. As the first point of contact for visitors and callers, the ideal candidate will embody our values of professionalism, respect, and efficiency. This position offers strong potential for career growth, including exposure to HR, logistics, operations, and international business functions. Responsibilities Reception & Guest Services Greet and assist all guests and visitors with a friendly, professional demeanor. Answer, screen, and direct incoming calls; relay messages accurately. Maintain a clean, organized, and welcoming front desk and reception area. Office Administration Manage incoming and outgoing mail, packages, and shipments. Monitor and replenish office and breakroom supplies; place orders as necessary. Coordinate office maintenance requests and service provider visits. Support meeting and event preparation (e.g., ordering food, setting up space). Scheduling & Coordination Assist Sales and Operations with scheduling customer site visits and internal meetings. Support the coordination of travel and accommodations for domestic and international guests or staff, in collaboration with HQ.Data Entry & Document Management Accurately input, update, and maintain records in company systems (CRM, ERP, Excel, etc.). Draft and edit correspondence, reports, and meeting notes. Maintain both digital and paper filing systems in compliance with company standards. Cross-Team Support Collaborate with HR, warehouse, and sales teams to support daily operations. Assist with minor showroom and parts area tasks (e.g., organizing product displays, preparing shipment labels). Support onboarding activities for new hires and assist with orientation preparation. Special & Ad Hoc Projects Support the implementation of process improvements and digital tools. Participate in company-wide events, training sessions, and internal communications projects. Provide backup coverage for other administrative staff as needed. Technology Support Serving as a liaison with IT or vendors for basic troubleshooting for computer and security. Managing small tech-related inventories (e.g., business phones, access badges). Preferred Qualifications Bachelors degree preferred (Business Administration, Communications, or related field); Associates degree accepted with strong experience. 2 years of administrative, customer service, or receptionist experience. Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint); comfortable learning company-specific platforms (e.g., ERP or CRM systems). Strong organizational and multitasking skills. Excellent verbal and written communication. High attention to detail and discretion when handling sensitive information. Team player who is adaptable and solution-oriented. Proficiency in Mandarin Chinese (verbal and written) is strongly preferred to support communication with HQ and visiting clients.

Security Guard

ADM Security Solutions Addison, TX

Overview ADM Security Solutions is a division of Admiral Security Services. Admiral was established in 1976 and has consistently grown for over four decades. Today, we service hundreds of locations nationally, provide security coverage to millions of square feet of public and private facilities, and are one of the top 10 largest security companies in the United States. Now is your opportunity to join our professional security team! If you desire to work for great organization, complete your application today! We offer GREAT PAY - HEALTH INSURANCE - LIFE INSURANCE - 401 (K) – PAID VACATION Position Detail: Position Title - Unarmed Level 2 Security Guard Site Location - Wilmer, TX Shift - Mon. - Fri. 2:00PM - 10:00PM Pay - $17.00/hr E/O/E/M/F/D/V VA DCJS License #11-1017 TX DPS License #: B04096301 Responsibilities The selected candidate will perform various security duties as outlined by contract requirements and site specific post orders.These duties may include: Access control for guests, tenants and vendors. Enforcement ofClient and Company policies and procedures. Observation and reporting of security and safety hazards. Conduct of routine foot patrols in and around building. Reporting of all pertinent issues and incidents to the operations manager, the client and other Admiral/ADM Department Managers as appropriate. Interaction with a variety of persons including clients, visitors, public safety officials, employees and the general public. Other duties as assigned. This position may require work inside and outside in varying temperatures. This position requires standing for prolonged periods of time, walking, bending and some lifting. A portion of this position may require sitting in front of a computer for prolonged periods of time. Qualifications All candidates: Must be at least 21 years of age. Must possess exceptional customer service skills. Must be able to multitask. Must be comfortable with Microsoft office products. Must be able to operate and maintain site specific security programs. Must have at least one year of verifiable work experience . One year of military, concierge or an AA or BA in a related field will be considered as well. #J-18808-Ljbffr

Silicon Design Engineer

AMD Addison, TX

Join to apply for the GPU Silicon Design Engineer role at AMD Join to apply for the GPU Silicon Design Engineer role at AMD Get AI-powered advice on this job and more exclusive features. This range is provided by AMD. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $98,400.00/yr - $147,600.00/yr WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences - the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world’s most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives. AMD together we advance_ The Role As a Silicon Design Engineer, you will work with GPU expert and design next generation graphics and AI technology The Person You have a passion for modern, complex processor architecture, digital design, and verification in general. You are a team player who has excellent communication skills. You have strong analytical and problem-solving skills and are willing to learn and ready to take on problems. Key Responsibilities Design command processor which is the front-end of the GPU pipeline for next generation of GPU and AI engine Work with architects to implement logic design with high performance and lower power Coordinate with verification engineer and verify the various aspects of the design Preferred Experience Project level experiencewith design concepts and RTL implementation for same Experience or familiarity with EDA tools and/or functional verification tools by VCS, Cadence, Mentor Graphics Good understanding of computer organization/architecture Academic Credentials Bachelors or Masters degree in computer engineering/Electrical Engineering Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective laws throughout all stages of the recruitment and selection process. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Industries Semiconductor Manufacturing Referrals increase your chances of interviewing at AMD by 2x Sign in to set job alerts for “Design Engineer” roles. Austin, TX $100,000.00-$150,000.00 2 weeks ago Manufacturing Engineer, Energy Products, Industrial Mechanical Design Engineer, Vehicle Body Structures Austin, TX $149,600.00-$214,100.00 1 day ago Product Development Engineer (Plastic parts) Mechanical Design Engineer (Aerospace/Industrial) Sr. Mechanical Engineer (Remote -- Houston, TX) Product Design Engineer, In House Cell Engineering Mechanical Design Engineer, LV Architecture Austin, TX $89,400.00-$185,000.00 2 weeks ago Austin, TX $111,420.00-$177,650.00 4 hours ago Austin, TX $160,000.00-$200,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Recruiter/Administrative Assistant

Wright Consulting Strategies Inc Addison, TX

Job Description Job Description ENTRY LEVEL Recruiter with Advancement Opportunity! Do you enjoy an energetic work environment? Are you extremely goal-driven and looking to use your communication skills? Wright Consulting is hiring for a full-time recruiter who enjoys working with people and wants advancement opportunity! We work hard and have a lot of fun in the office, so we are looking for someone to add to our management team that wants the opportunity to go above and beyond and really excel! Essential duties and responsibilities for this position include: Being an excellent talent scout, focusing mainly on recruitment needs for company growth expansion Processing employment applications, booking and scheduling interviews assisting in all employment activities Effectively interacting with people on a daily basis Excellent completion of basic tasks can lead to advancement! Additional responsibilities include: Campaign and office management Social media and company branding Training seminars and presentations at national conferences Event planning and public relations work Qualified candidates must: Have a genuine interest in people and be excited to work in an innovative upbeat environment Have strong analytical and organizational skills Offer excellent computer skills, including proficiency and experience in Microsoft Office Possess the ability to work independently and unsupervised while maintaining a strong work ethic Personal characteristics should include, but are not limited to: Internally motivated and & go-getter approach to work Entrepreneurial attitude Ability to handle constructive criticism Student mentality Goal oriented Additionally, we offer: Comprehensive training in all facets of business Competitive pay with additional incentives based upon performance A work hard, play hard mentality within a fun work environment Travel opportunity Recruiter - Administration -- Advancement! If you feel you’re a good fit for the position, send a copy of your resume and our human resources team will get back to you in 24-48 hours.

Administrative Assistant

Elevated Education LLC Addison, TX

Job Type Full-time Description This position is primarily to support the Director of Administration and Principal, but is not limited to all school staff support, if needed. Must be a strong team player. Requirements Managing and organizing the school's front office, including greeting visitors on a secure airport school campus, answering phone calls, and directing inquiries to the appropriate staff members. Ability to learn school structures and procedures regarding the enrollment process. Ability to call and converse with interested parents or students. Assist in maintaining student records, including attendance, grades, and personal information, ensuring confidentiality and compliance with educational regulations. Keeping track of students' educational progress and performance. Assisting school administrators in running the school in an effective manner with confidence and professionalism. Monitoring student fees and daily attendance. Assist with maintaining databases relating to students and their academic progress. FACTS (Student Information System) SIS and Tuition software knowledge is a plus but not required. Edgenuity/Imagine Learning software knowledge is a plus but not required. Computer literacy is required with basic to advanced knowledge in the following: Email and Google Drive, Square Application for payment processing. Spanish speaking is not required but would be helpful. Any aviation related knowledge is a plus but not required. Dependable and flexible hours may be required. Required hours for this position are Monday through Friday 8:30 a.m. to 3:30 p.m. (Hours may vary depending on administrator's schedules)

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