Administrative Associate jobs in Oakland

Administrative Specialist

Marchi Smith Levin & Onstott Oakland, CA

Job Description Job Description Administrative Specialist We are a small, dynamic, financial services and personal care management firm located in Point Richmond, providing peace of mind to seniors and disabled persons and their families. We are seeking a full-time Administrative Specialist to meet our day-to-day administrative and light bookkeeping needs. The ideal candidate must consider themselves a team player and be self-directed. They must be a practical problem solver with strong attention to detail and a sense of humor, and be comfortable working with elderly and disabled persons. Managing confidential client documents is an essential part of this role, so the candidate must be willing to undergo a background check. Essential Duties and Responsibilities Administrative Operations 50% ● Sort, open, and distribute incoming mail ● Prepare and send outgoing USPS and FedEx correspondence ● Answer phones and route calls appropriately ● Maintain electronic and physical filing systems ● Maintain the client database and administrative records ● Record, distribute, and archive weekly staff meeting minutes ● Manage administrative systems that support communication and efficiency ● Conduct annual records archival and shredding, and maintain the firm’s offsite storage unit Client File Management & Onboarding 15% ● Onboard new clients, including: processing documents retrieved from client’s residence; setting up client digital and paper files; creating client database record; adding client to internal tracking systems and update them regularly; providing an initial summary of the onboarding effort and regular updates to staff; coordinating USPS mail forwarding; carrying out miscellaneous related tasks on a per client basis ● Set up and maintain digital and paper files ● Communicate with preactive clients to obtain complete documentation for internal files ● Manage annual holiday card mailing, including updates to the mail merge address spreadsheet ● Prepare and mail monthly birthday cards to clients and preactives ● Prepare and mail business referral thank-you notes/gifts as needed Bookkeeping & Financial Tracking 15% ● Track and obtain monthly financial statements for client files ● Provide statements to offsite bookkeeper for account reconciliation ● Reconcile approximately 30 monthly client credit card statements in Quicken Tax Season Coordination (Feb-October) 15% ● Coordinate documentation for approximately 70 tax returns ● Interface with CPAs and occasionally with clients during tax season ● Generate annual income and expense reports from Quicken for distribution to tax preparer ● Process finalized returns and route documentation to appropriate staff and tax preparer Special Projects 5% ● Conduct projects related to office maintenance and long-term growth as assigned ● Conduct special projects for clients as needed Required Skills and Qualifications ● Working knowledge of Windows OS, Microsoft Office, and Quicken helpful ● High attention to detail and accuracy in document handling ● Ability to maintain confidentiality and handle sensitive information with discretion ● Strong communication skills and a warm, professional demeanor ● Comfort working with elderly and disabled people ● Self-directed with the ability to work independently and manage multiple responsibilities YOU MUST INCLUDE A COVER LETTER OR YOU WILL NOT BE CONSIDERED FOR THE POSITION Company Description We are a small, dynamic, financial services and personal care management firm located in Point Richmond, providing peace of mind to seniors and disabled persons and their families. We are seeking a full-time Administrative Specialist to meet our day-to-day administrative and light bookkeeping needs. Our office culture is relaxed yet fast-paced on most days, friendly, and flexible. Our team is mature and without drama among its members and we wish to keep it that way! We believe that the spirit of caring and empathy we extend to our clients begins with our team culture, and we take care of one another and our families. We offer a competitive hourly rate, 401K with 3% employer contribution (after probationary period), 75% employer-paid medical and dental insurance through Kaiser, and vacation and sick leave benefits. Company Description We are a small, dynamic, financial services and personal care management firm located in Point Richmond, providing peace of mind to seniors and disabled persons and their families. We are seeking a full-time Administrative Specialist to meet our day-to-day administrative and light bookkeeping needs.\r\n\r\nOur office culture is relaxed yet fast-paced on most days, friendly, and flexible. Our team is mature and without drama among its members and we wish to keep it that way! We believe that the spirit of caring and empathy we extend to our clients begins with our team culture, and we take care of one another and our families. We offer a competitive hourly rate, 401K with 3% employer contribution (after probationary period), 75% employer-paid medical and dental insurance through Kaiser, and vacation and sick leave benefits.

Immediate Start

Administrative Assistant

Robert Half Oakland, CA

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations and excellent customer service. This position requires strong organizational skills, proficiency in various software tools, and a commitment to maintaining efficiency in a dynamic environment. Responsibilities: • Manage incoming and outgoing calls with professionalism, ensuring accurate communication and prompt follow-up. • Respond to customer inquiries via email and phone, delivering exceptional customer service. • Perform data entry tasks with precision, maintaining accurate records and databases. • Coordinate and schedule appointments, ensuring timely organization and communication. • Draft, edit, and format documents using Microsoft Word, Excel, PowerPoint, and Outlook. • Maintain and update schedules, calendars, and other administrative tools. • Assist in organizing and preparing presentations and reports. • Ensure timely correspondence through email and other communication platforms. • Collaborate with team members to streamline administrative processes and improve efficiency.• Proven experience in administrative support or a similar role. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Strong communication skills, both written and verbal. • Exceptional organizational and time-management abilities. • Ability to handle inbound and outbound calls with professionalism. • Detail-oriented with a high level of accuracy in data entry. • Customer service skills with a focus on responsiveness and problem-solving. • Ability to manage schedules and coordinate appointments effectively.

Dynamic Environment

Administrative Associate- Healthcare

Avispa Technology Oakland, CA

Administrative Associate- Healthcare 2927861 Hourly pay: $30/hr Worksite: Leading medical institution (Oakland, CA 94609 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 3 Month Assignment A leading medical institution is seeking a Administrative Associate- Healthcare. T he successful candidate will provide secretarial and clerical support to a department by carrying out standard and complex office procedures and relating to other physician offices, providers, and families. Administrative Associate - Healthcare Responsibilities: Prepare Clinic Charts. Review and process all incoming referrals via facsimile and RMO system. Gather accurate patient’s demographic information. Schedule appointments for patients, as directed by departmental policies. Register patients via Meditech for appointments. Process all patient billing according to hospital policy. Receive and post payments according to hospital policy. Support phone queue. Maintain schedules. Administrative Associate- Healthcare Qualifications: 2+ years of experience in Physician, Medical office or Hospital setting. 1 year of experience with contracted payers, insurance eligibility. High School Diploma, GED, or equivalent. Personal computer knowledge and skill preferably with Microsoft Office Minimum typing speed of 55 wpm Shift: M-F 08: 30 am - 05:00 pm. #J-18808-Ljbffr

Finance and Operations Associate

Scion Staffing Oakland, CA

Join to apply for the Finance and Human Resources Associate role at Scion Staffing 6 days ago Be among the first 25 applicants Join to apply for the Finance and Human Resources Associate role at Scion Staffing Get AI-powered advice on this job and more exclusive features. Scion Staffing has been engaged to conduct a search for a Finance and Human Resources Associate for our client in Oakland, CA. This is a full-time, direct hire position with benefits! Position Overview This exciting opportunity oversees and coordinates the organizations financial planning, business functions, HR services, IT systems, and facilities operations. The Finance and Operations Associate plays a crucial leadership role, offering financial expertise to support the schools fiscal integrity. Responsibilities Work with the Director of Business Operations to ensure internal controls, policies, and asset protection. Oversee business functions like tuition, accounts payable, payroll, HR, and compliance, in collaboration with auditors. Manage accounting tasks (A/P, A/R, month-end close) and assist with year-end financial close and tax filings. Prepare financial reports for the Board, support budgeting, and contribute to multi-year financial planning. Administer HR functions, including payroll, benefits, and workers comp audits, ensuring legal compliance. Coordinate facilities services, manage emergency procedures, and organize safety drills. Qualifications Bachelors degree required 3+ years of financial and business management experience, ideally in a non-profit or independent school Familiarity with accounting policies, procedures, and QuickBooks Knowledge of HR management, benefits, and policy administration Compensation This position offers an annual salary of $85,000 plus a comprehensive benefits package! 100% employer-paid health care (employee only) Dental and vision coverage 401(K) retirement plan with employer match About Our Search Firm Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner. Seniority level Seniority level Mid-Senior level Employment type Employment type Temporary Job function Job function Human Resources Industries Non-profit Organizations, IT Services and IT Consulting, and Staffing and Recruiting Referrals increase your chances of interviewing at Scion Staffing by 2x Get notified about new Human Resources Associate jobs in Oakland, CA . San Francisco, CA $32.35-$35.29 5 days ago San Leandro, CA $72,815.00-$91,018.00 2 weeks ago San Francisco, CA $90,000.00-$110,000.00 6 days ago Redwood City, CA $75,000.00-$85,000.00 1 week ago San Francisco, CA $90,000.00-$130,000.00 6 days ago Oakland, CA $75,000.00-$85,000.00 1 week ago San Francisco, CA $75,000.00-$125,000.00 1 day ago San Francisco, CA $115,000.00-$125,000.00 4 days ago San Francisco, CA $38,500.00-$52,250.00 1 month ago Human Resources Administrative Associate Fremont, CA $70,000.00-$90,000.00 4 months ago Human Resources Manager (Employee & Labor Relations) Oakland, CA $15,686.00-$19,435.00 1 week ago Oakland, CA $95,000.00-$105,000.00 3 weeks ago San Francisco, CA $60,000.00-$80,000.00 4 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Administrative Assistant

Carriage Services Oakland, CA

Career Opportunities with Carriage Services A great place to work. Current job opportunities are posted here as they become available. At Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills. Compensation: $23 per hour Job Type: Full-Time Location: Grant Miller-John Cox Mortuary located in Oakland, California. Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment. Working knowledge of basic accounting principles. Job Duties Answer telephone and provide information to callers or route calls to the appropriate person; place outgoing calls for the business. Greet and escort all visitors and their guests. Perform all accounting (AP/AR), inventory, and account reconciliation for the business. Schedule appointments for the business. Compose and type correspondence as needed. Compile and report on statistical data as required by the business or Managing Partner. Input data into CFSS system accurately, completely, and timely. Assist client families with processing necessary paperwork and scheduling appointments. Receive and record payments from client families. Update and maintain files and related systems for the business. Serve as business timekeeper and maintain local employee files. Coordinate and maintain office supplies and equipment. Serve as a backup in other administrative functions as needed. #J-18808-Ljbffr

Scheduler (Administrative)

eTeam Oakland, CA

This range is provided by eTeam. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $20.00/hr - $24.00/hr Job Title : Scheduler (Administrative) Shift : Day 5x8-Hour (08:30 - 17:00) Location : Oakland, CA Duration : 13 weeks Job Accountabilities: Administrative support for Acute Rehabilitation Services department assisting with billing, data entry, insurance authorization and other tasks. Mandatory Skills Requirements: Scheduling experience Seniority level Entry level Employment type Contract Job function Administrative Industries : Hospitals and Health Care #J-18808-Ljbffr

Medical Administrative Assistant

Amerit Consulting Oakland, CA, Alameda County, CA; California

Overview: Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of the largest health delivery systems in California, seeks an accomplished Medical Administrative Assistant. *** Candidate must be authorized to work in USA without requiring sponsorship *** ****************************************************************************** *** Location: Oakland, CA (747 52nd Street, Oakland, CA 94609) ****Duration: 13 weeks Schedule: M-F, 8:00 AM - 5:00 PM Job Summary: The purpose of this position is to provide secretarial and clerical support to a department. This position functions independently in carrying out standard and complex office procedures and interacting with other physicians' offices, providers, and families. Act as primary contact between hospital personnel, employees, vendors, managers, and administration. Job Responsibilities: Prepares Clinic Charts Review and process all incoming referrals via facsimile and RMO system Greets families, answers questions, and directs families to other areas of the hospital Gathers accurate patient demographic information. Schedules appointments for patients, as directed by departmental policies. Verifies insurance eligibility Maintains knowledge of contracted payers and other revenue sources Register patients via Meditech for appointments. Process all patient billing according to hospital policy Receive and post payments according to hospital policy Assist families with completion of forms (Medical records request, medical clearance for surgery as needed, immunization request, etc.) Obtain and issue authorizations and referrals as needed for clinic, ED, inpatient and surgical procedures as needed Support phone queue; Maintains schedules Continue to develop professional education and updates skills regularly. Participation in conferences and departmental meetings as required Arrange interpreter services as needed. Demonstrates the ability to work under pressure, with constant interruptions. Complies with established departmental policies and procedures, objectives, quality assurance program, customer service, safety, environmental and infection control standards. Qualification Requirements: 2 years’ experience in Physician, Medical office or Hospital setting. 1 years’ experience in the medical field, knowledge of contracted payers, insurance eligibility. Personal computer knowledge and skills preferably with Microsoft Office. Minimum typing speed of 55 wpm ********************************************************************** I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. Sam Banga Lead Recruiter 925-297-6480 Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Associate Attorney

Hanna Brophy Oakland, CA, Alameda County, CA; California

Hanna Brophy is seeking experienced attorneys for our Bakersfield, Los Angeles, Orange, Sacramento, San Diego, Oakland, Redding, Riverside, Santa Rosa, and Van Nuys offices. Hanna Brophy offers our attorneys the opportunity to join a dynamic legacy firm with a modern culture. With over 80 years of dedicated workers’ compensation defense in California, Hanna Brophy balances a wealth of experience and a strong, diverse client base, with cutting-edge technology that allows our attorneys to practice efficiently. We prioritize excellence in client service and pride ourselves on creating a culture that allows our team members to live their fullest lives. Workers’ Compensation Defense Attorney – Benefits and Perks Health Insurance and 401k Plan Extensive In-House Training and CLE Competitive Salary and Bonus Hybrid Work Environment Commuter Benefits Workers’ Compensation Defense Attorney – Job Responsibilities In addition to taking depositions and making appearances at the Workers’ Compensation Appeals Board, as an Associate Attorney you will: assume responsibility for cases at all levels of complexity communicate with clients develop strategies leading to efficient resolution of cases negotiate and settle cases-in-chief as well as liens draft pleadings and reports handle all aspects of workers’ compensation litigation Workers’ Compensation Defense Attorney – Qualifications Valid CA Bar License Hanna Brophy values its employees highly, promoting opportunities for growth and advancement within our firm.

Entry Level - Associate Recruitment Consultant

Honey Homes Oakland, CA, Alameda County, CA; California

Join a fast-growing startup and launch your recruiting career! Honey Homes is a new membership service for homeowners that proactively addresses the everyday to-do’s, ongoing maintenance, and unexpected repairs that come with homeownership. Members are paired with a dedicated handyman who regularly visits their home with a simple app to coordinate. Now, we’re on the lookout for an energetic and ambitious Associate Recruiter to help us build an exceptional team. You’ll work closely with our Lead Recruiter to support the hiring process and help grow our team. Whether you’re a recent grad or someone eager to break into the world of talent acquisition, this role is your gateway to learning the ropes of recruiting in a high-growth, fast-paced startup environment. Location: Oakland, CA (In-office) Role Type: Contract-to-hire (3 months) with potential for full-time conversion based on performance Be the backbone of our recruiting process: Craft compelling job listings and keep them up to date across multiple platforms. &##Maintain candidate data, track key recruiting metrics, and help us refine our hiring strategy. &##You’re eager to kickstart your recruiting career and thrive in a people-focused role. ✔️ You’re a natural communicator who enjoys building relationships and making others feel valued. ✔️ Opportunities to grow into a full-time role and develop your recruiting expertise. The chance to make an impact and help build the team that powers our mission. Ready to launch your recruiting career and be part of something exciting?

Associate Director of Mental Health Programs

Bay Area Community Services (BACS) Oakland, CA, Alameda County, CA; California

POSITION OVERVIEW This position reports to senior leadership and is responsible for administrative and clinical direction of multiple direct-service programs and services at BACS. This position oversees operations including clinical, administrative, fiscal, and quality improvement to promote the highest element of service provision. The position is responsible for successfully implementing new programs and services and adhering to our strategy and growth plan. This position completes regulatory applications, funding applications, and more to ensure new business. IDEAL CANDIDATE PROFILE The ideal candidate for the Associate Director of Mental Health Programs at BACS is a resilient, data-driven, and hands-on leader with a strong clinical foundation and a passion for delivering high-quality, community-based mental health services. This person thrives in fast-paced, complex systems and brings both strategic oversight and tactical support to a dynamic portfolio of programs. They will have demonstrated experience managing high-acuity mental health programs—particularly full-service partnerships or similar intensive wraparound models—and must be a licensed mental health professional with experience in clinical supervision. They must be comfortable holding teams accountable, guiding performance with empathy and clarity, and driving consistent excellence in service delivery. As a key member of the leadership team, the Associate Director will help shape program growth, oversee a caseload of 500+ clients across five programs, and supervise a mix of managers and supervisors, supporting approximately 14–25 direct service staff per program. The successful candidate will be a proactive problem solver who understands the gray areas of community mental health, can navigate county relationships with professionalism and responsiveness, and is deeply committed to a client-first, whatever-it-takes approach. They should be well-versed in crisis intervention, CBT-based practices, and client stabilization strategies, with the flexibility to step into client- and stakeholder-facing situations when needed. BACS is proud of its culture of collaboration, direct feedback, and high standards. The ideal candidate will align with this ethos, showing strong organizational skills, a straightforward communication style, and the ability to lead with both heart and structure. Bilingual ability (especially Spanish/English) is highly valued. Candidates must be prepared for a demanding but rewarding role that includes on-call responsibilities, staff development, and cross-divisional collaboration. DUTIES AND RESPONSIBILITIES (Essential Functions) Independently directs programs and ensures all contracts, laws, and regulations are met. Works as part of the Operations Group of all Associates to collectively run the operations of BACS programs. Assures that services are provided in collaboration with all applicable funding streams and regulations. Supervises managers and/or supervisors including hiring, training, and performance management. Maintains responsibility for ensuring that all programs and services have a defined service delivery model and operate within the construct of BACS mission, vision, and values. Responsible to insure that all programs focus on consumer-centered services that are needs-driven and strength-based, and are culturally relevant. Ensures that there is a flow of participants and referrals into all programs and that discharges are managed in a way that promotes positive outcomes. Responsible to assure the maintenance of records and other administrative requirements of all programs. Responsible to ensure compliance with documentation and charting requirements for all funding streams. Responsible for Continuous Quality Improvement and works with the teams to implement systems for CQI. Responsible to ensure contract compliance with all funders to include grant management, presentations and reports. Establishes a harmonious working relationship with the community and coordinate services with appropriate community based organizations as needed to highlight the value and the purpose of programming. Participates in the development of new programs and services including grant writing, speeches, presentations, and more. Participates in the delivery and attendance at trainings for the purposes of agency, professional, and personal development. Other duties as assigned. COMPETENCIES Possesses influencing/negotiating skills and excellent oral and written communication. Political savvy. Partnering attitude; high integrity/honesty. Promotes accountability for self and others. Maintains a customer service and strength-based orientation. Embraces diversity in all aspects. Communicates effectively and conscientiously utilizing strength-based language and philosophy throughout all aspects of program management and supervision. Possesses problem solving skills and conflict resolution skills. May conduct group, individual supervision for license-bound individuals. Is resilient and demonstrates ability to embrace adversity. Has the ability and eagerness to promote continual learning. Strategic thinker and visionary. Possesses external awareness and motivation towards mission and services of agency. Is adaptable and open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Assesses strengths and needs in the supervision of clinical work. Holds an attitude of strength-based, person-centered services. Works well with others and behaves professionally and ethically while developing professionally. Expresses facts and ideas verbally and in writing in a clear, concise and organized manner. Ability to manage a department budget. QUALIFICATIONS: LCSW/MFT/LPCC license plus two years required. Three years of progressive administrative, direct service, and leadership skills and experience in the social service field. Demonstrated capacity leading diverse and multi-disciplinary teams toward a common goal required. Demonstrated intermediate proficiency in Microsoft Word/Excel, ability to type 45WPM. PHYSICAL REQUIREMENTS: The position requires frequent sitting and occasional standing, walking and driving. Frequent computer use is required. Lifting is required occasionally, of no more than 20 lbs. at a time. Dexterity is required for paper manipulation and typing. The position requires the ability to see, hear and speak. ENVIRONMENTAL/WORKING CONDITIONS: The work is performed at BACS worksites or out in the community. EQUIPMENT USED: Computer, keyboard, telephone, fax machine, copy machine, calculator. ADDITIONAL REQUIREMENTS: This position requires a valid California driver’s license, personal vehicle, and proof of personal vehicle insurance coverage and the ability to drive for work. DMV printout required.

Office Associate (Physician / Medical Office / Hospital setting)

Amerit Consulting Oakland, CA, Alameda County, CA; California

Overview: Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks accomplished Office Associate (Physician / Medical Office / Hospital setting) . *** Candidate must be authorized to work in USA without requiring sponsorship *** *************************************************************** *** Location: Oakland, CA 94609 *** Duration: 13 weeks contract w/ possibility of extensions Notes: Onsite role. Work Hours: 40 hours per week; dayshift, Mon – Fri. Description: The purpose of this position is to provide secretarial and clerical support to a department. This position functions independently in carrying out standard and complex office procedures and relating to other physician offices, providers, and families. Act as primary contact between hospital personnel, employees, vendors, managers, and administration. Prepares Clinic Charts. Review and process all incoming referrals via facsimile and RMO system. Greets families, answers questions, and direct families to other areas of the hospital. Gathers accurate patient’s demographic information. Schedules appointments for patients, as directed by departmental policies. Verifies insurance eligibility. Maintains knowledge of contracted payers and other revenue sources. Register patients via Meditech for appointments. Process all patient billing according to hospital policy. Receive and post payments according to hospital policy. Assist families with completion of forms (Medical records request, medical clearance for surgery as needed, immunization request, etc.). Obtain and issue authorizations and referrals as needed for clinic, ED, inpatient, and surgical procedures as needed. Support phone queue. Maintains schedules. Continue to develop professional education and updates skills regularly. Participates in conferences and departmental meetings as required. Arrange interpreter services as needed. Demonstrates the ability to work under pressure, with constant interruptions. Complies with established departmental policies and procedures, objectives, quality assurance program, customer service, safety, environmental and infection control standards. Qualifications: High School Diploma, GED, or equivalent. 2 years’ experience in Physician, Medical office, or Hospital setting. Personal computer knowledge and skill preferably with Microsoft Office. Minimum typing speed of 55 wpm. Able to promote a constructive and positive atmosphere within the work area by demonstrating the ability to cooperate with and assist physicians and other staff. Able to remain flexible in staffing patterns and resolution of staffing conflicts; the ability to be a team player. The ability to use appropriate organizational skills in setting priorities for work. Strong verbal and written communication skills; transcription Able to be an effective problem solver through active problem identifications and collaboration with other staff, physicians, providers, insurers, other staff, managers from other departments, and Hospital Administration. Able to resolve conflicts in a pro-active manner that demonstrates a high level of customer service. **************************************************** I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. Satwinder “Sat” Singh Lead Technical Recruiter Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally; as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

Associate Director of Scientific Programs (Renewable Energy)

Ellaway Blues Consulting Oakland, CA, Alameda County, CA; California

Are you passionate about applying science to solve today’s most pressing climate and public health challenges? We’re seeking a mission-driven Associate Director of Scientific Programs to help lead and manage research initiatives focused on the intersection of science, energy, and environmental health. This is a unique opportunity for a mid-career researcher to drive impactful, data-driven solutions that influence real-world policy. Key Responsibilities: Support strategic research planning and guide day-to-day project execution Conduct data analysis, literature reviews, and contribute to publications Oversee internal quality control and maintain scientific rigor Collaborate with external research partners and stakeholders Assist in identifying funding opportunities and writing grant proposals Translate complex findings for diverse audiences via digital content and presentations Mentor junior researchers and foster a collaborative team culture Qualifications: Master’s degree (required) or PhD (preferred) in environmental science, climate, energy, public health, or a related field 5–7 years of applied research experience in climate, energy, or public health Strong communication, data analysis, and project coordination skills Experience with stakeholder engagement and science-policy integration is a plus Perks & Benefits: Competitive salary range: $90,000–$115,000 Full health, dental, and vision coverage 401(k) with employer match Flexible work environment and remote options Career growth and professional development support Interested in making an impact? Apply now or reach out directly for more info. We’re building a diverse and inclusive team that values scientific excellence, collaboration, and real-world impact.

Plaintiff Litigation Associate, Product Liability (120k-200k base)

Incendia Partners Oakland, CA, Alameda County, CA; California

Candidates that recently passed the CA Bar and were sworn in are encouraged to apply, along with associate attorneys that might be in their 1st or 2nd years. This position is onsite at the firms office in Emeryville, CA (Oakland). Compensation & Benefits Summary: Base salary target between $120,000.00 - $200,000.00 with flexibility to go higher for the right candidate with seniority, salary commensurate with experience , bonus based on performance and cases closed throughout the year, along with extensive benefits including, Health, Dental & Vision Insurance (all premiums for individual & family paid for), Life Insurance, Health Savings Account, 401(k) w/ 3% or more employer contribution, 20 days of PTO, Holidays, Paid Parking and more! Travel: Travel is approximately 8 trips/month, but mostly 1-2 night trips , and there is always the possibility of local clients that could be day trips. Additionally, there may be some national travel that happens from time to time as well. Travel is related for depos, trial, meet with other teams, etc., but mostly for client meetings. About the firm: Our client is a specialized national plaintiffs’ law firm , with over 70+ attorneys and 300 years of combined experience , focuses exclusively on cases related to mesothelioma (asbestos). Managing over 2,000 cases across all 50 states, the firm is dedicated to efficiently processing claims and maximizing recovery for clients affected by mesothelioma (asbestos). Recognized by peers as a top law firm in this specialized field, their attorneys have successfully represented numerous victims. All attorneys within the firm are either Associates or Partners. A nationally recognized plaintiffs’ firm is actively seeking a Litigation Attorney driven to assist individuals harmed by corporate misconduct. The cases they handle are intricate, dynamic, and involve multiple defendants, leading to substantial settlements and verdicts. They uphold a collaborative, accessible atmosphere where teamwork is paramount in effectively representing their clients. To maintain this ethos, the position requires in-office presence in Emeryville, CA. As a Litigation Attorney, you will receive comprehensive training in mesothelioma (asbestos - product liability) litigation if you come from a personal injury, or related practice, and swiftly assume responsibilities for case management. Tasks include conducting written discovery, depositions, motion drafting and advocacy, and trial participation as second chair . While prior trial experience is advantageous, it's not mandatory. They work entails significant client interaction, engaging with families navigating through their most trying times. Demonstrating empathy and establishing rapport with individuals from diverse backgrounds are critical attributes for success in this role. Qualifications Must hold a J.D. from an ABA-accredited institution and be admitted to the California bar. Specific medical related litigation is ideal, however plaintiff PI (personal injury), or related practice work is also great as well (no defense work). Travel is approximately 8 trips/month, but mostly 1-2 night trips, and there is always the possibility of local clients that could be day trips. Additionally, there may be some national travel that happens from time to time as well. Travel is related for depos, trial, meet with other teams, etc., but mostly for client meetings. Once you get up to speed, attorneys will usually work on 15-18 cases, depending on the complexity. This firm prefers to go to trial, and the partners step in at that stage of the legal proceedings. Demonstrated proficiency in legal research and writing. Ability to foster and sustain meaningful client connections. Capable of working independently and collaboratively in advocating for injured clients. Comfortable operating under tight deadlines within a fast-paced setting. Dedication to plaintiff advocacy while exercising sound judgement. #ZR

Account Associate Jobs - Hiring Immediately

MyJobResource Oakland, CA

We are currently looking for individuals to fulfill Part-Time and Full-Time Account Associate Jobs. No experience is required to apply for the position. Training is provided through former experienced employees and available to hired applicants. We are looking for individuals able to carry out various tasks. Individuals must be hardworking and task-oriented. Don't Wait! Fill out a Profile Now! MyJobResource is a staffing and recruitment industry job search engine. We specialize in finding the exact company to suit your needs. We help match job seekers to the right jobs in either full-time or temporary positions. Assignments are typically made depending on the ratio of candidates to jobs, skill-set, and experience. The companies we work with pay us for the services we provide to find the right people for their job openings.

Best Match

Medical Administrative Assistant

Amerit Consulting Oakland, California

Overview: Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of the largest health delivery systems in California, seeks an accomplished Medical Administrative Assistant. Hit Apply below to send your application for consideration Ensure that your CV is up to date, and that you have read the job specs first. *** Candidate must be authorized to work in USA without requiring sponsorship *** ****************************************************************************** *** Location: Oakland, CA (747 52nd Street, Oakland, CA 94609) ****Duration: 13 weeks Schedule: M-F, 8:00 AM - 5:00 PM Job Summary: The purpose of this position is to provide secretarial and clerical support to a department. This position functions independently in carrying out standard and complex office procedures and interacting with other physicians' offices, providers, and families. Act as primary contact between hospital personnel, employees, vendors, managers, and administration. Job Responsibilities: Prepares Clinic Charts Review and process all incoming referrals via facsimile and RMO system Greets families, answers questions, and directs families to other areas of the hospital Gathers accurate patient demographic information. Schedules appointments for patients, as directed by departmental policies. Verifies insurance eligibility Maintains knowledge of contracted payers and other revenue sources Register patients via Meditech for appointments. Process all patient billing according to hospital policy Receive and post payments according to hospital policy Assist families with completion of forms (Medical records request, medical clearance for surgery as needed, immunization request, etc.) Obtain and issue authorizations and referrals as needed for clinic, ED, inpatient and surgical procedures as needed Support phone queue; Maintains schedules Continue to develop professional education and updates skills regularly. Participation in conferences and departmental meetings as required Arrange interpreter services as needed. Demonstrates the ability to work under pressure, with constant interruptions. Complies with established departmental policies and procedures, objectives, quality assurance program, customer service, safety, environmental and infection control standards. Qualification Requirements: 2 years’ experience in Physician, Medical office or Hospital setting. 1 years’ experience in the medical field, knowledge of contracted payers, insurance eligibility. Personal computer knowledge and skills preferably with Microsoft Office. Minimum typing speed of 55 wpm ********************************************************************** I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. Sam Banga Lead Recruiter 925-297-6480 Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Associate Attorney

Hanna Brophy Oakland, California

Hanna Brophy is seeking experienced attorneys for our Bakersfield, Los Angeles, Orange, Sacramento, San Diego, Oakland, Redding, Riverside, Santa Rosa, and Van Nuys offices. Hanna Brophy offers our attorneys the opportunity to join a dynamic legacy firm with a modern culture. With over 80 years of dedicated workers’ compensation defense in California, Hanna Brophy balances a wealth of experience and a strong, diverse client base, with cutting-edge technology that allows our attorneys to practice efficiently. We prioritize excellence in client service and pride ourselves on creating a culture that allows our team members to live their fullest lives. Apply fast, check the full description by scrolling below to find out the full requirements for this role. Workers’ Compensation Defense Attorney – Benefits and Perks Health Insurance and 401k Plan Extensive In-House Training and CLE Competitive Salary and Bonus Hybrid Work Environment Commuter Benefits Workers’ Compensation Defense Attorney – Job Responsibilities In addition to taking depositions and making appearances at the Workers’ Compensation Appeals Board, as an Associate Attorney you will: assume responsibility for cases at all levels of complexity communicate with clients develop strategies leading to efficient resolution of cases negotiate and settle cases-in-chief as well as liens draft pleadings and reports handle all aspects of workers’ compensation litigation Workers’ Compensation Defense Attorney – Qualifications Valid CA Bar License Hanna Brophy values its employees highly, promoting opportunities for growth and advancement within our firm.

Associate Recruiter

Honey Homes Oakland, California

Join a fast-growing startup and launch your recruiting career! Please make an application promptly if you are a good match for this role due to high levels of interest. Honey Homes is a new membership service for homeowners that proactively addresses the everyday to-do’s, ongoing maintenance, and unexpected repairs that come with homeownership. Members are paired with a dedicated handyman who regularly visits their home with a simple app to coordinate. We’re on a mission to make home upkeep effortless, replacing hassle and stress with the joy that comes from comfortable living. Now, we’re on the lookout for an energetic and ambitious Associate Recruiter to help us build an exceptional team. You’ll work closely with our Lead Recruiter to support the hiring process and help grow our team. Whether you’re a recent grad or someone eager to break into the world of talent acquisition, this role is your gateway to learning the ropes of recruiting in a high-growth, fast-paced startup environment. Location: Oakland, CA (In-office) Role Type: Contract-to-hire (3 months) with potential for full-time conversion based on performance What You’ll Do: Be the backbone of our recruiting process: Source top talent, screen resumes, and coordinate interviews to ensure a seamless hiring experience. Engage and connect: Communicate with candidates, keep them informed, and make their experience with us nothing short of amazing. Own job postings: Craft compelling job listings and keep them up to date across multiple platforms. Coordinate interviews like a pro: Schedule and organize interviews, liaise with hiring managers, and gather feedback. Track and optimize: Maintain candidate data, track key recruiting metrics, and help us refine our hiring strategy. Support onboarding: Assist with offer letters, pre-employment logistics, and new hire coordination to ensure a smooth start for incoming team members. Drive efficiency: Spot opportunities to enhance our hiring processes and contribute fresh ideas. What We’re Looking For: You’re eager to kickstart your recruiting career and thrive in a people-focused role. You’re an organizational rockstar with strong attention to detail and time management skills. You’re a natural communicator who enjoys building relationships and making others feel valued. You’re a fast learner who’s excited to dive into a fast-moving startup environment. You take initiative and problem-solve —you don’t just spot challenges, you tackle them. You’ve got some experience in admin, coordination, or customer service (bonus points, but not required!). You’re tech-savvy and comfortable using Google Suite (Docs, Sheets, Calendar)—or eager to learn new tools. Why Join Honey Homes? Hands-on experience in a startup that’s scaling fast. Opportunities to grow into a full-time role and develop your recruiting expertise. A fun, dynamic, and supportive team that values your contributions. The chance to make an impact and help build the team that powers our mission. Ready to launch your recruiting career and be part of something exciting? We’d love to hear from you!

Associate Veterinarian

COMMUNITY ANIMAL MEDICINE PROJECT, INC. Oakland, California

Join Our Team at Community Animal Medicine Project (CAMP)! Is this the role you are looking for If so read on for more details, and make sure to apply today. Who We Are: At CAMP, we’re committed to making a significant impact in the lives of cats and dogs whose families face financial barriers to veterinary care. We provide nonprofit, expert veterinary services to over 80,000 pets annually through our four community clinics and mobile veterinary unit throughout Los Angeles. Our mission is to ensure every pet receives top-quality veterinary care, regardless of their family’s financial situation. Joining CAMP means becoming part of a dynamic, passionate team of veterinary professionals dedicated to both our community and each other. Who You Are: We’re seeking a compassionate and skilled Community Medicine Veterinarian to join our full-time team. In this role, you’ll deliver Access to Care in the form of preventive and basic medical care to dogs and cats in the Los Angeles region. Our focus encompasses access to care, treating a variety of ailments and injuries, and performing minor procedures and dentals. Services are provided at our stationary clinics and include examinations, diagnostics, and treatments for conditions manageable with reasonable resources and a high likelihood of positive outcomes. What We Offer: • Work/Life Balance: • Four eight-hour workdays per week for full-time veterinarians • Generous paid vacation • Paid sick time • Paid holidays • Financial Benefits: • 401(k) with employer matching • Continuing Education (CE) reimbursement • Generous license and professional insurance reimbursement package • Health & Wellness: • Medical, dental, and vision insurance • Employer contribution for dependent care • Life and long-term disability insurance • Employee vitality program to reimburse gym and wellness memberships • Professional Development: • Tuition and CE reimbursement • Scholarships for professional growth Impact: • Be part of one of the largest and most impactful animal welfare organizations in the Los Angeles region, making a tangible difference in your community Responsibilities: Medical (75%): • Provide high-quality, compassionate, preventive, and basic medical care to patients in underserved areas of Los Angeles • Oversee all aspects of veterinary care during clinic days, including physical examinations, diagnostics, treatment recommendations and delivery, prescriptions, and discharge information • Perform pre-surgery physical examinations and high-quality surgical procedures at our stationary clinics • Diagnose and treat post-surgical complications • Refer and triage cases that fall outside CAMP’s scope of care as appropriate Customer Service (15%): • Communicate respectfully with clients, conveying critical medical information about patients • Discuss examination and medical test results with owners to facilitate informed decisions about their pets’ care • Present treatment options on an incremental care basis • Provide discharge instructions and oversee the dispensing of medications • Counsel owners about end-of-life and other sensitive medical care decisions Administrative/Other (10%): • Document all exam findings, test results, and treatment recommendations in medical records • Adhere to CAMP’s Standard Operating Procedures • Attend staff and doctor meetings • Assist in writing, editing, and updating protocols for the Community Animal Medicine Project • Foster a culture of respect, belonging, and teamwork through regular one-on-one meetings • Perform other duties as assigned Exemplify CAMP’s Core Values: • Commitment and dedication to improving the lives of animals in our community • Teamwork makes the dream work – we are stronger when we collaborate and uplift others • Be compassionate, take initiative, and assume responsibility to make the world a better place Requirements: • Doctor of Veterinary Medicine degree or equivalent • Current California Veterinary License • Background in small animal medicine and surgery • Excellent interpersonal skills to maintain effective working relationships with clients and staff • Basic computer proficiency, including Microsoft Office and the ability to manage online calendars • Outstanding work attendance record • Fluency in English required; bilingual in Spanish or other languages is a plus • Passion for animal welfare and enhancing accessibility to underserved populations • Ability to work independently and collaboratively in a fast-paced clinic environment • Flexibility and willingness to occasionally extend work hours beyond the scheduled end of the day Language: • English (Required) Our EEO Policy: CAMP is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws, regulations, or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. Please inform CAMP if you need an accommodation to complete any forms or to participate in the application process. Join Us and Make a Difference! If you’re passionate about providing accessible veterinary care and want to be part of a team that values compassion, collaboration, and proactive action, we’d love to hear from you. Looking for relief work? We are in need of HQHVSN and Community Medicine relief veterinarians. Apply today to join CAMP and help us ensure every pet receives the care they deserve. Contact: [email protected]

Immediate Start

Clinical Research Associate II

ICON Strategic Solutions Oakland, California

As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. The following information provides an overview of the skills, qualities, and qualifications needed for this role. What you will be doing: Study Planning • Contribute to the identification of new sites for clinical trials; analyse capability and support CRMA and CSM in making recommendation for trial inclusion. • Assume ambassadorial role to facilitate communication between sites to increase value proposition to investigators. • Facilitate the preparation and collection of site and country level documents during all phases of the trial. Supports the CSM in the oversight of Country and Site Trial Master Files (TMF). During all phases of the trial ensure archiving per relevant SOP. • Negotiate investigator remuneration; prepare financial contracts between investigational sites and investigators. Ensure adherence to payment schedule. Study Execution • Implement complete site management including monitoring visits, regulatory assessment, drug supply management, etc. to ensure compliance with protocol, GCP, global and local regulations, global and local processes. • Identify problems at sites; resolve issues and escalate as appropriate. • Collaborate with the CSM to ensure recruitment and execute contingency plans, as needed. • Complete preparation and generation of visit monitoring reports as per relevant SOP • Review and manage data at site; resolve technical and content issues on a continuous basis in order to achieve timely database lock targets. • If working with central CRAs (blinded and un-blinded), respond to alerts and follow-up to ensure resolution of issues Study Close-out • Implement site close-out activities and generate site close-out report. • Provide feedback on site performance for future trial site feasibility/selection General • Improve skills by timely completion performance of assigned global and local training. You are: Minimum 18 months prior monitoring experience with global trials.In-depth knowledge of FDA regulations and ICH/GCP guidelines Bachelors of Science Excellent interpersonal and communication skills (verbal & written), including proficiency in medical terminology and computer systems Ability to work effectively with investigators and other research personnel, maintaining a professional demeanor Ability to independently resolve site or study related issues Self motivated; detail oriented; team player; flexible Ability to prioritize workload to meet project timelines, while managing multiple protocols across therapeutic areas Excellent organizational and time management skills Function effectively with high degree of personal accountability CCRA or SoCRA certified Pay Range ($73,864.00 – $92,330.00 USD) Actual compensation will be determined based on factors such as geographic location, work experience, education/training, and skill level. Thank you! What ICON can offer you: Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: Various annual leave entitlements A range of health insurance offerings to suit you and your family’s needs Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being Life assurance Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others Visit our careers website to read more about the benefits of working at ICON: https://careers.iconplc.com/benefits At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. https://careers.iconplc.com/reasonable-accommodations Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Dynamic Environment

Associate Director of Mental Health Programs

Bay Area Community Services (BACS) Oakland, California

POSITION OVERVIEW This position reports to senior leadership and is responsible for administrative and clinical direction of multiple direct-service programs and services at BACS. This position oversees operations including clinical, administrative, fiscal, and quality improvement to promote the highest element of service provision. The position is responsible for successfully implementing new programs and services and adhering to our strategy and growth plan. This position completes regulatory applications, funding applications, and more to ensure new business. Want to apply Read all the information about this position below, then hit the apply button. IDEAL CANDIDATE PROFILE The ideal candidate for the Associate Director of Mental Health Programs at BACS is a resilient, data-driven, and hands-on leader with a strong clinical foundation and a passion for delivering high-quality, community-based mental health services. This person thrives in fast-paced, complex systems and brings both strategic oversight and tactical support to a dynamic portfolio of programs. They will have demonstrated experience managing high-acuity mental health programs—particularly full-service partnerships or similar intensive wraparound models—and must be a licensed mental health professional with experience in clinical supervision. They must be comfortable holding teams accountable, guiding performance with empathy and clarity, and driving consistent excellence in service delivery. As a key member of the leadership team, the Associate Director will help shape program growth, oversee a caseload of 500+ clients across five programs, and supervise a mix of managers and supervisors, supporting approximately 14–25 direct service staff per program. The successful candidate will be a proactive problem solver who understands the gray areas of community mental health, can navigate county relationships with professionalism and responsiveness, and is deeply committed to a client-first, whatever-it-takes approach. They should be well-versed in crisis intervention, CBT-based practices, and client stabilization strategies, with the flexibility to step into client- and stakeholder-facing situations when needed. BACS is proud of its culture of collaboration, direct feedback, and high standards. The ideal candidate will align with this ethos, showing strong organizational skills, a straightforward communication style, and the ability to lead with both heart and structure. Bilingual ability (especially Spanish/English) is highly valued. Candidates must be prepared for a demanding but rewarding role that includes on-call responsibilities, staff development, and cross-divisional collaboration. DUTIES AND RESPONSIBILITIES (Essential Functions) Independently directs programs and ensures all contracts, laws, and regulations are met. Works as part of the Operations Group of all Associates to collectively run the operations of BACS programs. Assures that services are provided in collaboration with all applicable funding streams and regulations. Supervises managers and/or supervisors including hiring, training, and performance management. Maintains responsibility for ensuring that all programs and services have a defined service delivery model and operate within the construct of BACS mission, vision, and values. Responsible to insure that all programs focus on consumer-centered services that are needs-driven and strength-based, and are culturally relevant. Ensures that there is a flow of participants and referrals into all programs and that discharges are managed in a way that promotes positive outcomes. Responsible to assure the maintenance of records and other administrative requirements of all programs. Responsible to ensure compliance with documentation and charting requirements for all funding streams. Responsible for Continuous Quality Improvement and works with the teams to implement systems for CQI. Responsible to ensure contract compliance with all funders to include grant management, presentations and reports. Establishes a harmonious working relationship with the community and coordinate services with appropriate community based organizations as needed to highlight the value and the purpose of programming. Participates in the development of new programs and services including grant writing, speeches, presentations, and more. Participates in the delivery and attendance at trainings for the purposes of agency, professional, and personal development. Other duties as assigned. COMPETENCIES Possesses influencing/negotiating skills and excellent oral and written communication. Political savvy. Partnering attitude; high integrity/honesty. Promotes accountability for self and others. Maintains a customer service and strength-based orientation. Embraces diversity in all aspects. Communicates effectively and conscientiously utilizing strength-based language and philosophy throughout all aspects of program management and supervision. Possesses problem solving skills and conflict resolution skills. May conduct group, individual supervision for license-bound individuals. Is resilient and demonstrates ability to embrace adversity. Has the ability and eagerness to promote continual learning. Strategic thinker and visionary. Possesses external awareness and motivation towards mission and services of agency. Is adaptable and open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Assesses strengths and needs in the supervision of clinical work. Holds an attitude of strength-based, person-centered services. Works well with others and behaves professionally and ethically while developing professionally. Expresses facts and ideas verbally and in writing in a clear, concise and organized manner. Ability to manage a department budget. QUALIFICATIONS: LCSW/MFT/LPCC license plus two years required. Three years of progressive administrative, direct service, and leadership skills and experience in the social service field. Demonstrated capacity leading diverse and multi-disciplinary teams toward a common goal required. Demonstrated intermediate proficiency in Microsoft Word/Excel, ability to type 45WPM. PHYSICAL REQUIREMENTS: The position requires frequent sitting and occasional standing, walking and driving. Frequent computer use is required. Lifting is required occasionally, of no more than 20 lbs. at a time. Dexterity is required for paper manipulation and typing. The position requires the ability to see, hear and speak. ENVIRONMENTAL/WORKING CONDITIONS: The work is performed at BACS worksites or out in the community. EQUIPMENT USED: Computer, keyboard, telephone, fax machine, copy machine, calculator. ADDITIONAL REQUIREMENTS: This position requires a valid California driver’s license, personal vehicle, and proof of personal vehicle insurance coverage and the ability to drive for work. DMV printout required.