After School Coordinator Jobs in Oakland, Maine

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Estimating Coordinator

A&B Construction Oakland, CA

Company Description A&B Construction is a construction services provider established in 1991, located in Oakland, CA. Our services include demolition, mass excavation, structural excavation, utilities, grading, and paving. We collaborate with our clients on pre-construction services including investigative potholing, archaeological excavation, site clearing, and storm water pollution prevention. Our goal is to deliver high-quality services, safely and on schedule. We work with an experienced team, including union laborers and operators, and establish partnerships with Local Business Enterprises (LBE) and the San Francisco City Build Program. We believe in supporting the communities where we work and live and strive to build long-term partnerships with our clients. Role Description This is a full-time hybrid role for an Estimating Coordinator located in Oakland, CA. The Estimating Coordinator will be responsible for managing the estimating department, coordinating bids, reaching out to suppliers and subcontractors and proposal writing. Qualifications Excellent Communication skills, both written and verbal Ability to provide Administrative Assistance to the estimating team Proficient in Microsoft Excel Strong organizational skills and attention to detail Experience with civil construction projects preferred

Work Life Balance

Coordinator

SEIU Local 2015 Oakland, CA

Join to apply for the Coordinator role at SEIU Local 2015 1 month ago Be among the first 25 applicants Join to apply for the Coordinator role at SEIU Local 2015 SEIU Local 2015 is California’s Long Term Care workers organization that will unleash the collective power of long term care workers, their families, and their communities, harness the power of technology, and build a broad movement to disrupt the unjust status quo in order to bring lasting transformational change towards a more just society for all. SEIU Local 2015 represents 400,000 homecare providers, nursing home workers and assisted living center workers throughout California, making it the largest union of long term care givers in California and the second largest SEIU local in the nation. For more information please visit, http://seiu2015.org Position Purpose Coordinators manage program and campaigns that reach key strategic outcomes and empower workers across the long term-care sector to raise standards and enforce their rights through forming, building, and growing their union and reaching political, legislative and policy goals. SEIU Local 2015 Coordinators may be assigned to work with and on behalf of workers who are already in our local, or with and on behalf of workers who are in the process of building a union for the first time. The core role of the Coordinator is to provide leadership, direction and development to staff and members, and coordinate large pieces of program or campaign across a geography, program area, or industry. As part of the leadership team, the Coordinator collaborates implementation of SEIU Local 2015 members’ Mission, Vision, Values and Organizational Priorities. Required Competencies Lead with vision and purpose to inspire staff and members to engage in and lead on key union priorities, including politics, growth and membership Foster equity and inclusion, including cultural competence to work with diverse staff and communities, commitment to building an anti-racist organization Ignite motivation to achieve results, including coach and model, practice active listening and self-reflection, give and receive authentic feedback, and hold oneself and one’s team accountable to commitments and outcomes Build and lead great teams, including manage goals, roles, processes and relationships, relationship building, and working collaboratively across departments Develop self and others using collective ownership and consistent evaluation and self-reflection, and accountability to outcomes Organize their own work and the work of their team, including create clear roles and responsibilities, clear communication, organize their time and support staff to do the same, and demonstrate self-motivation Highly effective oral, written and digital communication skills Computer and digital literacy relevant to the position Experience And Education 5+ years of experience in union or community organizing and representation. 2+ years of experience in leading large staff teams across multiple geographies or program areas. Demonstrated leadership and commitment to the goals of SEIU and its leaders. Demonstrated ability to exercise a high level of judgment and to work independently with elected leaders in complex political and local union situations. Demonstrated experience in all elements of creating and executing field/organizing program and campaigns, including developing & leading teams, staff supervision, planning, evaluation, budgeting, and accountability to outcomes. Demonstrated experience in leading bargaining and/or new worker organizing campaigns. Demonstrated ability to adapt to changing environments and ability to work under pressure Demonstrated ability to exercise sound independent judgment with minimal supervision Demonstrated ability to lead teams to meet goals around membership, COPE, leader development, and building worker organization Demonstrated ability to maintain accurate data on program or campaign area, and use data to guide decisions Demonstrated knowledge of the long term care industry and labor laws Duties And Responsibilities The Coordinator performs a wide range of duties and responsibilities under the leadership and direction of the Director or Deputy Director which may include but is not limited to: Lead, coach, supervise, assign, and evaluate team of staff including developing individual work plans and overseeing their implementation and evaluation. Create, execute and evaluate strategic field plans and campaigns across multiple geographies and/or industries to achieve results, in collaboration with team and other departments. Develop campaign budgets, oversee office administration. Authorize expenditures within he campaign budget. Build high performing industry, regional and campaign teams, including development, accountability and oversight of personnel functions of the team - recruitment, interviews and staff hiring; staff schedules, approvals for time off, assignments. Collaborate with various local union departments to ensure alignment of organizational priorities grounded in the work of organizing new members, bargaining, representation, political engagement, and leadership development. Demonstrate SEIU Local 2015 Core values: leadership, compassion, empowerment, accountability, transparency and excellence. Other duties as assigned. Scope And Nature Of Supervision Coordinators will report to their assigned Deputy Director or Director. Working Conditions Willingness and ability to work long, irregular hours, including weekends and holidays. Must have a valid California driver’s license, reliable use of car for work, and required automobile insurance Willingness and ability to travel; the position covers large geographic areas and often requires temporary assignments away from home Work is generally performed in the field with members and outside constituents. Job descriptions are not designed to cover or contain a comprehensive listing of every activity or responsibility that is required for each role. SEIU Local 2015 is an equal employment opportunity employer committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Seniority level Seniority level Mid-Senior level Employment type Employment type Other Job function Job function Other Industries Civic and Social Organizations Referrals increase your chances of interviewing at SEIU Local 2015 by 2x Get notified about new Coordinator jobs in Oakland, CA . San Francisco, CA $70,000.00-$90,000.00 2 months ago San Francisco, CA $68,000.00-$80,000.00 5 months ago San Francisco, CA $80,000.00-$155,000.00 5 months ago San Francisco, CA $70,000.00-$83,000.00 3 weeks ago Business Development Coordinator - Service Communications & Development Coordinator San Francisco, CA $60,000.00-$70,000.00 5 days ago San Francisco, CA $30.00-$45.00 5 months ago San Francisco, CA $115,000.00-$130,000.00 4 days ago Assistant to the Athletic Director, 12-15 Hours/Week Oakland, CA $70,000.00-$75,000.00 13 hours ago Public Relations Assistant Account Executive San Francisco, CA $50,000.00-$60,000.00 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

High salary

Middle School coordinator

Bay Area Urban Debate League (BAUDL) Oakland, CA

2 days ago Be among the first 25 applicants Direct message the job poster from Bay Area Urban Debate League (BAUDL) Regional Coordinator at Bay Area Urban Debate League (BAUDL) Company Description The Bay Area Urban Debate League (BAUDL) is an organization dedicated to expanding opportunities for middle school students in the San Francisco Bay Area to engage in academic competition and develop their leadership skills. Role Description This is a full-time on-site role in Oakland, CA for a Middle School Coordinator at BAUDL. The Middle School Coordinator will be responsible for overseeing and coordinating day-to-day activities related to middle school debate programs, organizing training sessions, and providing support for youth development initiatives. Qualifications Communication and Educational Leadership skills Experience in Youth Development and Training Strong organizational and time management skills Ability to work effectively with middle school students and educators Knowledge of debate or extracurricular education programs is a plus Bachelor's degree in Education, Communication, or related field Seniority level Entry level Employment type Full-time Job function Education and Training Industries Non-profit Organizations #J-18808-Ljbffr

Staffing Coordinator

Alameda Health Sytem Oakland, CA

SUMMARY: Under general direction, the Staffing Coordinator will be responsible for the day to day staffing. The Staffing Coordinator will manage staffing and scheduling teams as well as provide instructions to nursing units regarding unit staffing. Performs related duties as required. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE : The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. 1. Adapts well to changing routines; demonstrates flexibility in demands of Nursing Staff and Department Leaders. 2. Answers phone, referring calls to appropriate Nursing Staff member. Types reports, letters, etc., as needed and appropriate, for the Nursing Office. 3. Coordinates daily schedules, assigning staff to appropriate department, as needed. 4. Notifies Nursing Supervisor/Department Leader of staffing problems and/or find solutions appropriately. 5. Assists Department Leaders/Supervisors with employee requests for vacation and holiday time, after the schedules are posted. 6. Ensures that all staffing reports are prepared and directed to the appropriate departments. 7. Demonstrates professional communication with ancillary departments to maintain departmental efficiency. 8. Demonstrates self-direction in work routine; accepts direction from others, as appropriate. 9. Ensures staff's availability schedules are received in a timely manner; calls staff members as changes and/or additions are needed. 10. Notifies Registry agencies for early and ongoing bookings. Maintains the registry binder for all registry personnel’s timesheets. 11. Maintains contracts and rates with registries. Reconciles registry accounts on a weekly basis prior to submitting to Account for payment. Ensures correct information/data is on weekly registry sign-in sheets, providing authorization signature before sheets are distributed to appropriate registries. 12. Reports unusual occurrences, complaints, requests of personnel to appropriate Department Leader or House Supervisor. Able to assist House Supervisor as needed. 13. Escalate any issues to the Nurse Staffing Office Manager, Nursing House Supervisor, and Nursing Leadership as necessary. Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying. MINIMUM QUALIFICATIONS: Education : High School Diploma or equivalent; AA Degree in General Education or Business preferred. Minimum Experience : At least one year of staffing experience in the medical field. Not the right fit? Join our Talent Network to opt-in to all our current and future opportunities! #J-18808-Ljbffr

Fitness Coordinator

Ravi's Import Warehouse Oakland, CA

Oakland Y 2350 Broadway Oakland, CA 94612, USA Description We are seeking energetic, outgoing team players to provide expert fitness instruction, program coordination and personal training for members in a safe, enjoyable and positive environment. Our awesome fitness staff works with a diverse population every day to promote health and wellness and support the fitness goals of all our members. POSITION SUMMARY: These general functions will be carried out in keeping with the Goals, Policies and Mission of the YMCA of the East Bay. The Fitness Coordinator is responsible for the administration of the Fitness Center services including the maintenance of all systems and records pertaining to fitness assessments and other fitness programs. ESSENTIAL FUNCTIONS: Provide exceptional customer service and communication in the Fitness Center. As directed, recruit, hire, train, develop, motivate, schedule and direct Fitness Coaches and Instructors. Monitor and evaluate staff performance. Schedule members and participants for fitness assessments. Promote and implement membership enrollment and program registration. Prepare and maintain materials for programs and assist with the marketing and promotion of the fitness programs. Maintain accurate records for all programs and new members. Attend scheduled staff meetings and training seminars. Effectively resolve member questions and complaints. Assist in YMCA fund raising activities and special events. Special projects and other duties as assigned. WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions While performing the duties of this job, the employee is regularly required to use a computer and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment The employee must occasionally lift and/or move up to 30 pounds Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust The noise level in the work environment is usually moderate QUALIFICATIONS: High school diploma or GED One year of related experience One year of supervision preferred Excellent customer service, problem solving, interpersonal and organizational skills Completion of YMCA program-specific and trainer certifications must be accomplished within 60 days of hire Ability to relate effectively to diverse groups of people from all social and economic segments of the community Proficiency in Microsoft Word, Outlook and other computer programs necessary to perform the duties of the job #J-18808-Ljbffr

Construction Coordinator

ZipRecruiter Oakland, CA

Job DescriptionJob Description Ascend Talent Solutions Job Description Job Description –With strong coordinator and vendor management skills and excellent attention to detail, the Construction Coordinator will partner with Property Managers to manage all phases of capital improvement projects, establishing project scope, budgets, schedules and management of deadlines. While managing the smooth completion of projects, the Construction Coordinator must ensure compliance and certification with company and county safety requirements and codes. The Construction Coordinator possesses excellent coordination and communication skills while working with vendors and internal team members to ensure the timely implementation of projects. Additional responsibilities for the Construction Coordinator include the following: Responsibilities: Review all departmental invoices for accuracy, code and submit for approval. Review operation, capital expenditure and tenant improvement vouchers and ensure proper documentation prior to submittal. Coordinate and document construction activities and projects in conjunction with Project Managers. Draft contracts, change orders, and purchase orders for projects. Manage documentation of capital and tenant improvement projects, including drawings, minutes, correspondence and close out packages. Coordinate cash flow reports on projects with project teams to assist in monthly reporting. Organize and maintain file system, and file correspondence and other records, and provide back-up support for all Property Management and Project Management staff. Requirements Bachelor’s degree and minimum 2 years of general office/administrative experience, as well as a 1 year of commercial real estate or related industry. Knowledge of basic accounting procedures, and familiarity with accounting software programs such as Nexus and MRI. Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Outlook, Word, PowerPoint. Proficient in using MS Project for management and Excel for budgets and spreadsheets. Familiarity with Property Management software such as Workspeed. Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy. Good organizational skills., ability to multi-task, attentive to detail, with excellent follow-up skills, and ability to adapt to changing environment and perform in a fast paced entrepreneurial environment. Education Bachelor’s degree is required and related work experience . Benefits PTO, PST, Medical, Dental, and Vision Compensation $23 - $25/hrly #J-18808-Ljbffr

Sales Coordinator

Hyatt Oakland, CA

Join to apply for the Sales Coordinator role at Hyatt 3 days ago Be among the first 25 applicants Join to apply for the Sales Coordinator role at Hyatt Get AI-powered advice on this job and more exclusive features. Assist Director of Sales, Sales Managers, and Catering Manager in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the sales team as well as light selling duties to small groups and functions. The incumbent may also perform light selling duties to small groups and functions, as directed by the Director of Sales. Qualifications High School diploma or equivalent is required with College course work in related field preferred. Experience in a hotel or a related field is also preferred. Ability to type 55 wpm Proficient with Microsoft operating Systems, OnQ and Sales Pro Enterprise Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately. Must work well in stressful, high pressure situations. Must maintain composure and objectivity under pressure. Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary. Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust or modify to meet the constraints of the particular need. Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests. Must be able to work with and understand financial information and data, and basic arithmetic functions. Job Responsibilities Approaches all encounters with guests and Associates in an attentive, friendly, courteous and service-oriented manner. Maintains regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to the needs of the hotel. Possible weekends and Holidays based on business demands. Maintains high standards of personal appearance and grooming, which include compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards). Complies at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations. Maintains Sales files in an organized fashion and as per specified standards. Maintains Accounts Coverage Program, as applicable. Demonstrates awareness of established goals for each department and the role played in Sales process to achieve and/or exceed these goals. Answers phones; qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately, timely and in a professional manner. Types sales contracts, BEO’s, correspondence, reports, forms, directs mail pieces, etc., as needed by sales team. Maintains lead log and lead statistics to be used for strategic outbound sales. Maintains Sales system (i.e. Delphi, SalesPro, etc.) docs and ensures consistent, accurate and working properly. Assists managers on creative projects including proposals, direct mail pieces, invitations, special events, etc. Maintains timely and effective paper flow and communication within department and to other departments. Maintains flow of sales contracts through proper distribution to client, team, and to appropriate dept. head. Quotes prices for meeting inquiries and works with respective Sales leadership at the property (i.e. DOS, Catering Manager) to handle small groups of less than 10 rooms and small meetings of less than 10 people. Works with Sales leadership to detail upcoming functions as needed, obtain guarantees, confirm arrangements, etc. Distributes BEO’s, Changes, Rooming Lists, Signed Contracts, Revisions, etc. to appropriate departments as it relates to meeting and groups. Assists guests and clients with small changes, requests, etc., and completes needed paperwork for Manager. Conducts site inspections for the department as needed Enters group pickup in sales pro daily and enters preferred production in sales pro monthly. Maintains constant paper flow of thank you letters for groups/functions and distributes accordingly to departments and maintain in files. Monitors/Orders office supplies and sales collateral to ensure we are properly stocked at all times with full packets, collateral, supplies and promotional items. Calls clients for guarantee numbers for functions 72 hours prior, creates/closes house accounts and complete AV order. Organizes in house deliveries, amenities, welcome letters, transportation schedules, etc. as needed. Attends Sales Meetings and take minutes, type, and distribute accordingly. Others items as they relate to the Sales and Marketing effort of the hotel as well as any other items as needed by entire management staff. Familiar with all Aimbridge Hospitality sales policies and house rules. Ensures Associates are at all times, attentive, friendly, helpful, and courteous to all guests, managers, and fellow Associates. Any other duties as assigned by DOS specific to respective property. Access to back of house areas of the hotel and sensitive information Demonstrated ability to handle cash, prepare and deposit cash drops, secure and balance bank Interact and occasionally have unsupervised contact with guests and/or colleagues Access and control to sensitive areas in the hotel premises, including the Hotel Safe, Master Keys and/or guestrooms, Storage/Liquor Room, and secured file cabinets Maintain a high level of trust and responsibility Represent the company with certain level of reputation and good character as well as exercise sound judgement After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following: Now offering Daily Pay! Ask your Recruiter for more details Medical, Dental, and Vision Coverage Short-Term and Long-Term Disability Income Term Life and AD&D Insurance Paid Time Off Employee Assistance Program 401k Retirement Plan Property Information UNCOVER TIMELESS LUXURY IN UPTOWN OAKLAND To us, Oakland means innovation, adventure, and restless creativity. At Kissel Uptown Oakland, stay in the core of the city’s most vibrant district, Uptown, the center of an eclectic arts and entertainment scene. Our story and this hotel honor the city’s past by celebrating a thriving Oakland of the present. This restored and reimagined building embraces the neighborhood’s history and spirit with grand Beaux-Arts architecture—towering columns, locally-commissioned artworks, bold décor, and plentiful natural light. Here, guests are steps away from entertainment, shopping, dining and gathering spaces for the city’s ardent innovators, artists, and mavericks. We’re adjacent to the diverse restaurants and venues at The Hive, and a short walk from Art Deco landmarks like the Fox Theater. About Evolution Hospitality As the dedicated lifestyle vertical at Aimbridge, Evolution Hospitality creates distinct lifestyle experiences and drives performance throughout our curated collection of independent, luxury, boutique, lifestyle, and soft brand hotels, as well as restaurants, bars, and lounges throughout North America. At Evolution Hospitality, our focus on equal parts culture and results is what determines who makes the cut to be a part of this talented group, both at the corporate office and in the field. Honesty and humility are just as important as intellect and ability, and each member of the team embraces the challenge of becoming a better human being, both personally and professionally, as part of the package. And it’s this magical combination of brilliant, caring individuals that makes Evolution Hospitality the world-class operation it is today. Application deadline for Colorado positions: This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Sales and Business Development Industries Hospitality Referrals increase your chances of interviewing at Hyatt by 2x Get notified about new Sales Coordinator jobs in Oakland, CA . Bacardi Account Manager (Chains)- Northern CA San Francisco, CA $77,938.00-$116,748.00 5 days ago Regional Account Manager Foodservice, West San Francisco, CA $17.00-$18.00 4 months ago San Francisco, CA $77,938.00-$103,429.00 6 days ago San Francisco, CA $20.00-$22.00 4 months ago San Francisco, CA $18.07-$25.00 3 months ago San Francisco, CA $91,000.00-$101,000.00 1 month ago San Francisco, CA $95,000.00-$118,500.00 12 hours ago Sales Opportunities - United States (Future Opportunities) San Francisco, CA $101,000.00-$147,000.00 3 days ago Oakland, CA $82,472.00-$100,978.21 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Logistics Coordinator

Bee Green Recycling & Supply Oakland, CA

If Hired, are you able to provide proof of eligibility to work in the United States? ✱ Yes No How did you hear about our company? Do you have any foreign language skills? Please specify the language and level of proficiency for speaking, reading, and writing. List any heavy machinery you are certified to operate. Software applications: Please list software applications and level of proficiency for each (Beginner, Intermediate, Expert). If still employed, may we contact your current employer? Yes No What should we know about you? In the following area, please describe why you believe you would be the best person to hire for the position you are applying for. Be specific in illustrating what you bring to the company that will help us to fulfill our stated mission: "Helping You Succeed...". Seriously, we want to get to know you; this is your opportunity to help us do that! Notice and Acknowledgement Concerning Drug Testing Policy This is to inform you that the Company will conduct testing where permitted to identify job applicants who may be using illegal drugs and current employees who may be under the influence of illegal drugs and/or alcohol in the workplace. You have the right to refuse to undergo testing. However, an applicant’s refusal to undergo testing will result in the termination of the pre-employment selection process, and an associate’s refusal to undergo testing will result in disciplinary action up to and including discharge. An applicant who fails a test will not be hired, and an associate who fails a test will be subject to disciplinary action up to and including discharge. Acknowledgement - I have read and understand the above written notice. I do not acknowledge the above statement. I certify that all information contained in this Application for Employment is true and complete. Any incorrect or misleading statement(s) will render this application void. I understand that this application will remain in effect for 90 days from the date it is submitted. I must renew my application to be considered for other job openings after 90 days. I understand that completion of this application does not constitute an offer or promise of employment. I authorize the Company to contact my references and understand that, as a condition of employment, the Company will require successful completion of a background check that complies with the Company’s pre-employment screening policies. I understand that the company carries auto insurance that lists certain employees if their job duties require them to drive company vehicles. I understand that unless my background is acceptable to the insurance company, the Company may be unable to offer me employment in any position for which such insurance is required. In the event of my appointment to a position, I shall comply with all company policies and procedures. It is understood and agreed that any misrepresentation, omission, or false statement that I make in this application will be sufficient cause for the Company to withdraw an offer of employment and/or terminate my employment, regardless of when the misrepresentation, omission, or false statement is discovered. If hired, I will be an At-Will employee and understand that my employment can be terminated by either party at any time with or without cause or notice. #J-18808-Ljbffr

Project Coordinator

Altura Oakland, CA

Altura LLC is a professional services firm leveraging deep building engineering, technology, and program management expertise to tackle the toughest decarbonization challenges. Our mission is to improve energy, environmental, and financial performance across all levels of our client organizations. We leverage industry-leading sustainability advisory, program management, building engineering and controls, information technology, and “connected commissioning” services to drive immediate and lasting results for our clients. Altura is actively seeking a Project Coordinator to help drive performance in the built environment through the rigorous and thorough execution of our scope of work across multiple projects. Candidates will support multiple simultaneous project teams in the tracking and execution of tasks and deliverables including support of internal teams, client facing work, and project financials. Qualified candidates should have relevant experience in the construction industry and project management/administration. This position will be based either in Altura’s Irvine or Oakland offices, and offers a flexible schedule. You will be expected to be in the office a minimum of three days per week and available to be in the office as needed based on team schedules. Scope & Responsibilities: Project Coordinator: Approximately 60% of time Tracking of deliverables across multiple clients and projects and alignment of these deliverables to external deadlines Drafting and compilation of internal and external reports and deliverables Preparation and execution of internal and external status update meetings and correspondence Population and configuration of commissioning software (Facility Grid) for use by project teams Project Financial Tracking: Approximately 40% of time Prepare invoice documentation in partnership with project managers including maintaining invoicing requirements for various clients Communicate with clients on accounts receivable status and pursue initial steps to resolve any accounting discrepancies Interface with internal accounting staff to support any company wide tracking of project financials Supporting in maintaining cashflows with follow up on aging invoices Required Qualifications: Effective working in a collaborative team environment Excellent listening, communication and writing skills Critical thinker and problem-solver Ability to juggle multiple competing priorities under deadlines 2+ years of experience in the fields of construction management, facilities management, project management and/or other related fields Desired Qualifications: Experience in MEP design or construction Experience with Salesforce and/or the Kantata (formerly Kimble) professional services platform Location: Irvine or Oakland, CA About Altura: Altura is proud to offer a generous total compensation package that includes base salary, bonus potential, and a comprehensive benefit package that includes health benefits (medical and dental plans), paid time off (vacation, sick and holiday), financial benefits (retirement plan with both match and annual company contribution, life insurance, short- and long-term disability, and commuter benefits). Additional benefits for regular full-time employees include fitness reimbursement, healthcare and dependent care pre-tax spending plans, tuition reimbursement, back-up daycare and family support benefits, EAP, work life assistance and a holiday contribution program. Base salaries will be determined by factors such as geographic location, education, skills, experience, and market considerations. For this role the annual base salary range is $75,000-85,000. We pride ourselves on our company’s unique entrepreneurial, high-energy culture and flat organizational structure which empowers employees to take action and achieve results for our clients. #J-18808-Ljbffr

Marketing Coordinator

Exponent Inc. Oakland, CA

About Exponent Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges. We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability. Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team! Key statistics: 1,100+ Team members 950+ Consultants 640+ Ph.D.s 90+ Disciplines 30+ Offices globally Our Opportunity We are currently seeking a talented Marketing Coordinator in our Oakland, CA office to support a variety of strategic and tactical marketing initiatives. This role will require you to learn quickly and provide the department with digital, content, and other types of marketing support and communications. You will be responsible for Supporting queries and analytics using department software tools and CRM Supporting administrative tasks related to tracking, scheduling, and reporting the content pipeline for insights, events, and professional profiles End-to-end support for building professional profiles on Exponent.com and processes related to best practices, confirming updates, obtaining internal approvals, etc. Administrative tasks related to our internal quality management platform and tracking of approvals across a large, matrixed organization Creating, updating, and scheduling content for external or internal marketing campaigns on all channels including social media posts, website articles and events, email, landing pages, and company intranet Project management tasks related to working closely with designers, writers, and other team members to ensure marketing assets are delivered on time Preparing regular reports for digital channels and marketing campaigns Conducting, organizing, and presenting research to inform digital strategies and planning Maintaining documentation of our marketing operations processes, templates, tech stack, etc. Communicating and supporting our internal clients with relevant marketing opportunities and awareness, e.g., professional profile optimization, sharing content on social media, etc. You will have the following skills and qualifications Bachelor's degree in marketing, business, communication, journalism, or related field 1-5 years of corporate experience in a marketing coordination role Proficiency in MS Office, including strong knowledge of Excel and PowerPoint Proficiency in digital marketing tools and platforms Drupal, HubSpot, Google Analytics, Google Console, Looker Studio, SEO tools/SEM Rush, LinkedIn Polished professional communications and writing skills Familiarity with email marketing platforms and marketing automation Knowledge of SEO best practices and experience with SEM/PPC campaigns Interest in or knowledge of evolving AI tools and applications pertaining to marketing operations and efficiencies Detail-oriented with excellent analytical and problem-solving abilities Strong interpersonal skills including the ability to foster collaboration and effectively communicate both in writing and verbally with clients and stakeholders Flexible, self-starter, capable of contributing ideas to evolving operations and marketing opportunities while juggling multiple priorities Life @ Exponent To learn more about life at Exponent and our impact, please visit the following links:https://www.exponent.com/careers/life-exponent https://www.exponent.com/company/our-impact We value and encourage diversity, equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment. Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits, as well as compensation and recognition programs, empowers our staff to do work that makes a difference. Work Environment At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment. Compensation The pay rate for this position is dependent on experience and capabilities which will be assessed during the interview process. Salary Range USD $28.85 - USD $36.06 /Hr. Benefits you will enjoy Access benefits information on our Life @ Exponent page:https://www.exponent.com/careers/life-exponent Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status. If you need assistance or accommodation due to a disability, you may email us at [email protected]. Job Locations US-CA-Oakland#J-18808-Ljbffr

Marketing Coordinator

Exponent, Inc Oakland, CA

About Exponent Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges. We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability. Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team! Key statistics: 1,100+ Team members 950+ Consultants 640+ Ph.D.s 90+ Disciplines 30+ Offices globally Our Opportunity We are currently seeking a talented Marketing Coordinator in our Oakland, CA office to support a variety of strategic and tactical marketing initiatives. This role will require you to learn quickly and provide the department with digital, content, and other types of marketing support and communications. You will be responsible for Supporting queries and analytics using department software tools and CRM Supporting administrative tasks related to tracking, scheduling, and reporting the content pipeline for insights, events, and professional profiles End-to-end support for building professional profiles on Exponent.com and processes related to best practices, confirming updates, obtaining internal approvals, etc. Administrative tasks related to our internal quality management platform and tracking of approvals across a large, matrixed organization Creating, updating, and scheduling content for external or internal marketing campaigns on all channels including social media posts, website articles and events, email, landing pages, and company intranet Project management tasks related to working closely with designers, writers, and other team members to ensure marketing assets are delivered on time Preparing regular reports for digital channels and marketing campaigns Conducting, organizing, and presenting research to inform digital strategies and planning Maintaining documentation of our marketing operations processes, templates, tech stack, etc. Communicating and supporting our internal clients with relevant marketing opportunities and awareness, e.g., professional profile optimization, sharing content on social media, etc. You will have the following skills and qualifications Bachelor's degree in marketing, business, communication, journalism, or related field 1-5 years of corporate experience in a marketing coordination role Proficiency in MS Office, including strong knowledge of Excel and PowerPoint Proficiency in digital marketing tools and platforms Drupal, HubSpot, Google Analytics, Google Console, Looker Studio, SEO tools/SEM Rush, LinkedIn Polished professional communications and writing skills Familiarity with email marketing platforms and marketing automation Knowledge of SEO best practices and experience with SEM/PPC campaigns Interest in or knowledge of evolving AI tools and applications pertaining to marketing operations and efficiencies Detail-oriented with excellent analytical and problem-solving abilities Strong interpersonal skills including the ability to foster collaboration and effectively communicate both in writing and verbally with clients and stakeholders Flexible, self-starter, capable of contributing ideas to evolving operations and marketing opportunities while juggling multiple priorities Life @ Exponent To learn more about life at Exponent and our impact, please visit the following links:https://www.exponent.com/careers/life-exponent https://www.exponent.com/company/our-impact We value and encourage diversity, equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment. Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits, as well as compensation and recognition programs, empowers our staff to do work that makes a difference. Work Environment At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment. Compensation The pay rate for this position is dependent on experience and capabilities which will be assessed during the interview process. Salary Range USD $28.85 - USD $36.06 /Hr. Benefits you will enjoy Access benefits information on our Life @ Exponent page:https://www.exponent.com/careers/life-exponent Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status. If you need assistance or accommodation due to a disability, you may email us at [email protected]. Job Locations US-CA-Oakland#J-18808-Ljbffr

Program Coordinator

Institute on Aging Oakland, CA

IOA is at the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Instead of focusing on archaic, outdated designs, we strive to question the status quo and create new, innovative ways to help aging adults and adults with disabilities maintain their quality of life. With over 23 programs, we offer multiple ways to aid seniors in maintaining their health, well-being, independence, and participation in the community, fulfilling our mission. Our Bay Area programs need a dedicated administrator to ensure program aspects are accurate and organized. The Program Coordinator provides lead administrative support to the care management team and manages data entry and medical records for multiple clients and administrative databases. ESSENTIAL JOB FUNCTIONS: Ensure all administrative aspects of CalAIM programs are accurate and organized. Enter new clients into the electronic health record system. Maintain and update client authorizations and submit re-authorizations as needed. Generate reports as requested by managers. Enter purchase of service requests into the electronic health record and accounting systems. Purchase office supplies with manager approval. Process invoices and collaborate with the accounting team. Participate in chart reviews and audit preparations. Keep minutes of all important meetings. Assist with other related projects as assigned. REQUIRED QUALIFICATIONS Bachelor’s degree in Business Administration, Health Administration, or related field. Strong analytical, interpersonal, problem-solving, and communication skills. Effective written and verbal communication skills; team-oriented. Proficiency in Excel, MS Office, MS Outlook; experience with spreadsheets, pivot tables, EMR preferred. Excellent organizational skills, detail-oriented, capable of multitasking and meeting deadlines. Ability to maintain confidentiality and provide clerical support. Strong customer service skills. Organized, honest, dependable, self-motivated, and able to work independently. Interest in working within a multicultural environment and social services field. Ability to support IOA’s mission, values, and policies. DESIRED QUALIFICATIONS Advanced degree in Health or Business Administration or related discipline. Experience in home health care coordination and community-based organizations serving at-risk populations. Bilingual skills. COMPENSATION: Range: $25 - $31/hour This amount is not necessarily reflective of actual compensation or a promise of specific pay, which depends on experience, education, and other factors. Additional benefits, equity, and non-monetary compensation may also be included. We encourage you to learn more about IOA by visiting us here. IOA reserves the right to adjust work hours or duties when appropriate. Institute on Aging is an Equal Opportunity Employer committed to diversity and inclusion. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance. About Us A job with benefits that goes above and beyond, including competitive salaries, investment and retirement opportunities, health coverage, wellness programs, and perks like free yoga and massage therapy. #J-18808-Ljbffr

Communications Coordinator

Priority Dispatch Corp. Oakland, CA

Job Details Job Location : BLACK CULTURAL ZONE COMMUNITY DEVELOPMENT CORPORATION - OAKLAND, CA Position Type : Full Time Salary Range : $49393.00 - $66000.00 Salary/year Description Position Summary: The Communications Coordinator supports the Black Cultural Zone CDC's communications efforts, working closely with the Associate Director of Media and Communications (ADMC) and assisting the Director of Development and Communications (DDC). This role focuses on content creation, media relations, social media management, and administrative support, ensuring effective communication and brand consistency across all platforms. The coordinator will contribute to the organization's public presence and support fundraising initiatives by providing essential communication resources. Designated Teams: Signature Initiatives Media and Communications (Direct Support to ADMC) Hype Team (Community Engagement) Support Vibe Council Support Development and Communications (Direct Support to DDC) Position Duties and Responsibilities: Strategic Media Outreach and Earned Media Support: Assist in drafting press releases, media advisories, and story pitches. Maintain and update media contact lists and databases. Monitor media coverage and track media mentions. Support the coordination of media inquiries. Assist in compiling media kits and other communication materials. Support the creation and distribution of newsletters. Update organizational websites. Social Media Management and Community Engagement: Schedule and publish social media content across various platforms. Monitor social media channels for comments, messages, and mentions, and respond appropriately. Assist in the creation and maintenance of social media content calendars. Track and analyze social media metrics and generate reports. Assist in managing social media advertising campaigns. Organize and maintain a library of social media assets. Assist in community engagement efforts on social media platforms. Ensure brand consistency across all social media channels. Assist in the creation and distribution of social media analytics reports. Support the active social listening efforts. Assist in the identification of brand advocates & influencers. Content Creation and Creative Support: Assist in the development of compelling narratives and content for various communication channels. Create visual content using tools such as Canva and other graphic design software. Support the development of multimedia content, including reels and podcasts. Assist in optimizing content for searchability. Administrative and Project Support: Provide general administrative support to the communications team, including scheduling meetings, managing calendars, and handling correspondence. Organize and maintain digital and physical files, ensuring easy access to communication materials. Assist in the preparation of presentations, reports, and other documents. Process invoices and manage communication-related expenses. Coordinate logistics for communication-related events and meetings. Respond to general inquiries and requests for information. Assist in the project management of team initiatives. Hype Team and Vibe Council Support: Assist in the coordination and communication for Hype Team and Vibe Council activities. Support the logistical aspects of events and initiatives related to these teams. Assist in the documentation and distribution of information related to these teams. Development and Fundraising Support (Direct Support to DDC): Assist in the creation of communication materials for fundraising campaigns. Support the creation of content for donor cultivation. Assist in the creation of donor reports. Dashboard Management and Key Performance Indicators: Assist in the collection, gathering, input, maintenance, and updating of performance data and statistics related to communication and social media. Track completion of communication-related key tasks and performance items. File and upload communication statistics and information into appropriate folders, dashboards, and reporting forms. Regularly update the deliverable trackers and dashboard with accurate and current information. Implementation Briefs (Roadmap) and Improvement Plans: Creates and Files after Approval; Updates Monthly and as Needed (i.e. New Funder). Takes the lead in creating, reviewing, and managing the implementation roadmap. Updates documents regularly, especially with changes or new funding sources. Folder Management and Deliverables Trackers (in Google Sheets and SmartSheets): Takes a leadership role in creating, reviewing, and managing initiative and program-related folders. Takes the lead in creating, reviewing, and managing initiative and program-related deliverables trackers. Calendaring: Calendar due dates for Priority and Required Meetings, Internal Meetings, Reports Due and Invoices Due, Contract Start and End Dates. Sets up Attendance Tracker; Otter; Meeting Recording and Meeting Notes. Manages and updates calendars for various program-related deadlines and meetings. Meeting Management, Participation, and Documentation: Attend All External and Internal Meetings Related to Relevant Initiatives/Programs. Plans, prepares agenda, creates presentations, facilitates meetings, and delivers content related to role and documents meeting notes. Takes responsibility for creating and filing agendas, meeting notes, recordings, sign-in sheets, transcriptions, and other relevant documents in Appropriate Initiative/Program Folders and other designated folders. Reporting: Creates Report Folders and Maintains Reporting Instruction Information; Calendar Report Due Dates and Sends Timely Reminders. In Partnership with Marketing and Communications: Creates Initiative Briefs, One-Pagers, Updates/Achievements, Answers to FAQs, Presentations, and other forms of communication or collateral. Ensures information is up-to-date and accurate. Policies, Processes, and Procedures: Create, Review, Update, and implement policies, Processes, and Procedures (PPP) for the Coordinator role. Compliance and Ethics: Ensure that communication activities comply with relevant laws and regulations. Uphold ethical communication practices and principles. Qualifications Required Knowledge, Skills & Abilities: Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite. Experience with social media management platforms and analytics tools. Familiarity with graphic design tools. Ability to work independently and as part of a team. Strong attention to detail and accuracy. Passion for serving the BCZ community and commitment to the mission of BCZ CDC. Knowledge of the East Oakland community and culture is a plus. Ability to handle sensitive information with discretion and maintain confidentiality. Qualifications: An associate degree in communications, marketing, public relations, or a related field is preferred. Minimum of 1-2 years of experience in a communications or administrative role. Physical Demands: Essential functions of the position require the employee to use a telephone, work at a standard computer terminal and be able to follow reasonable ergonomic recommendations, sit for long periods of time, have the flexibility to attend external meetings and events as required, repetitive motions, stand, reach, lift and carry 20 pounds, and bend. #J-18808-Ljbffr

Program Coordinator

BCZ Oakland, CA

Job Details Job Location : Oakland - Oakland, CA Position Type : Full Time Salary Range : $32.00 - $32.00 Hourly Description Position Summary: The floating coordinator is entrusted with coordinating and learning various aspects of assigned initiatives and programs. The Coordinator plays a pivotal role in driving their success by coordinating various components, ensuring effective communication among stakeholders, managing resources efficiently, and evaluating their impact. This role involves the completion of key tasks, documentation of deliverable completion, effective communication with stakeholders, meeting coordination, and reporting on achievements. The Coordinator manages a range of administrative tasks, coordinates logistics, collects data and statistics, completes reports, attends and documents relevant meetings, and facilitates communication and coordination among and between internal and external stakeholders. Designated Teams: Circles, Projects and/or Initiatives Community Engagement and Development Community Engagement (in collaboration with Experience Team) Community Life Community Vibrancy Economic Development Business Navigation & Success Career and Workforce Navigation & Success Position Duties and Responsibilities: Team Duties and Responsibilities: Attend in-person and on-site meetings on at least 2 and up to 4 days per month and abide by the policies and procedures related to meeting attendance. Complete self-reviews, 360 reviews, and team lead reviews, if applicable, as a part of the semi-annual performance review process. Participate in at least 5 hours of internal or external professional development opportunities each month on the designated professional development day and document the professional development opportunities you participated in. Complete bi-weekly checks, monthly initiative success reports, folder management, and initiative, project, or operational area documentation each month on designated administrative days. Meet with lead/steward monthly to discuss performance, using the C.R.E.A.T.E values and role description as guides for the discussion. Clock in and out daily based on scheduled working hours in the timekeeping system. Liaising with team members about team roles, responsibilities, and areas. Assisting in the planning and implementation of team projects and initiatives Helping to coordinate and manage project and initiative tasks and deliverables. Analyzing, presenting, and reporting on key performance indicators and progress Coordinating routine and non-routine tasks and activities, including, but not limited to, scheduling and documenting meetings, account and vendor management, and operations support, including administration and finance support. Performing other duties required to support Team roles and responsibilities. Upholding Black Cultural Zone’s Mission and Vision Role and Responsibilities: For Assigned Initiatives, Programs and Plans Dashboard Management and Key Performance Items Creates and files key performance items in the designated folders. Completes Key Performance Indicator tracking as specified by the role. Submits relevant data and ensures supporting documentation is uploaded to the dashboard. Submits quantitative and qualitative information necessary to complete reports and document KPIs. Reviews and provides a summary, data on KPIs and deliverables, and other initiative/program statistics as needed. Initiative Briefs Takes the lead in creating and updating initiative briefs. Publishes and Orients stakeholders to the initiative brief contents and deliverables in collaboration with coordinators. Implementation Briefs (Roadmap) and Plans Takes the lead in creating and updating the implementation plan as necessary. Reviews, evaluates, approves, and recommends improvements for the implementation roadmap. Provides Input (Prioritizes KPIs), Reviews, Evaluates, Approves, and Recommends Improvements. Actively participates in keeping the brief up to date. Folder Management and Deliverables Trackers (in Google Sheets and SmartSheets) Submits relevant data and uploads supporting documentation to the designated folders. Submits deliverables to the tracker and provides updates on their status with comments and links as required. Calendaring Collaborates on calendaring by providing agenda, materials, participant emails, and relevant documents. Submits new deliverables for the tracker and takes responsibility for all follow-ups. Meeting Management, Participation, and Documentation Plans, prepares agenda, creates presentations, facilitates meetings, and delivers content related to role and documents meeting notes, via recording and/or transcription Takes a leadership role in attending both external and internal meetings related to supported initiatives/programs. Participates actively in external meetings, providing on-screen presence, taking notes, and fulfilling role requirements. Reporting Submits and uploads agreed-upon proof of performance, outcomes, and evaluations. Tracks activity on the calendar and documents all interactions with notes, reports, sign-in sheets, or other required evidence. One Pagers and FAQs Submits quantitative and qualitative information necessary to complete reports and document KPIs. Reviews and provides a summary, data on KPIs and deliverables, and other initiative/program statistics as needed. Policies, Processes, and Procedures Takes the lead in providing Policies, Processes, and Procedures (PPP) for the Specialist role. Reviews and provides information on other related PPPs as necessary. Improvement Plans Depends Upon Improvement Plan; but Will Complete Tasks as Required by Role Qualifications Required Knowledge, Skills & Abilities: Skilled in meeting and group facilitation and guiding groups or individuals through a process or discussion. Ability to provide expert advice or guidance on specific areas of expertise. Demonstrated ability to conceptualize and develop aspects of projects, programs, or initiatives. Strong analytical skills to assess and interpret data. Skilled at conducting research on topics relevant to specific areas of expertise. Ability to provide coaching and mentorship as needed.Ability to use project management tools with strong attention to detail to ensure accuracy in data gathering, documentation, and reporting. Strong organizational and ability to efficiently manage time to meet deadlines and handle multiple tasks simultaneously. Good communication and interpersonal skills sufficient to build and maintain positive community and organizational relationships. Works well in a team environment, fostering collaboration and open communication. Demonstrates flexibility in adapting to changing priorities and evolving program requirements. Proficient in using various software applications, databases, and project management tools. Experience in coordinating and overseeing projects from initiation to completion. Strong written and verbal communication skills for effective interaction with stakeholders. Self-motivated and proactive, taking the lead in executing tasks and resolving challenges. Ability to understand the broader organizational goals and align program activities accordingly. Technologically savvy, with strong word and data processing, spreadsheet, email, and project management software familiarity and basic skills. #J-18808-Ljbffr

Program Coordinator

Roots Community Health Oakland, CA

The Program Coordinator is responsible for ensuring all program, eligibility and enrollment activities meet compliance requirements. They conduct timely follow-up activities, monitor outreach and enrollment efforts. The Program Coordinator ensures data is reported timely and accurately internally and externally. They report issues, risks, and wins to strategic management. The Program Coordinator works with staff members, budgets, and procedures to ensure the implementation and success of programs. Duties and Responsibilities Support planning, implementation, and coordination of the program and its activities. Support the manager in evaluating program effectiveness, assessing service levels and program progress to prepare appropriate recommendations to the director. Support growth and program development. Contribute to program innovation and strategy development. Ensure consistent and complete documentation of program services and activities. Ensure accurate and complete record-keeping of all program activities. Report data collection problems to the Program Administrator and Director in a timely manner. Assist in tracking all program/contract deliverables and ensure they are carried out in a timely and effective manner. Support maintaining program related partnerships with community-based and neighborhood organizations. Support in identifying location sites in the 40x40 - where program activities and benefit enrollments can safely and conveniently be located to maximize the team's activities. Keep internal staff, navigation and program specialists, up to date on program offerings, requirements, and linkage points; identify and troubleshoot gaps in communication or the continuum of care. Oversee patient recruitment, enrollment, and outreach efforts to maximize participation in programs. Support weekly Outreach/Benefit Enrollment team meetings. Support coordination of community outreach activities and events. Support and perform outreach activities in the community via tabling opportunities. Coordinate activities of the navigation, outreach, and patient services staff. Coordinate with outreach and benefit enrollment staff to perform and administer activities. Coordinate program communications internally and externally. Schedule and organize program-related meetings and events. Support the development and execution of outreach/in-reach strategies and activities. Support the development and execution of communications strategies and activities. Treat clients in a respectful manner. Participate and attend department meetings, agency meetings and staff training as required. Must be able to work on-site full time. Minimum Requirements A bachelor's degree in public health, business administration, public administration, social work, or related field. 2 years' experience working in a non-profit organization, or a community clinic preferred. Experience with benefits enrollment / familiarity with Medi-Cal. Willingness to work a flexible schedule. Ability to work on-site and/or in the community full-time. Valid California Driver License with safe driving record. Ability to establish and maintain effective working relationships with individuals and groups, both professional and non-professional, co-workers, management personnel, the public and others. Solid organizational skills including attention to detail and multi-tasking. Clear and effective external and internal, verbal and written, communication skills. Strong critical thinker and problem solver who can successfully build and lead an execution strategy from a long-term vision. Passion and knowledge of skill-based workforce development programming and social enterprises. Ability to work with people from diverse backgrounds. Strong computer skills including proficiency in Microsoft Office and Google Suite. Roots Community Health Center is proud to be an Equal Employment Opportunity/Affirmative Action Employer and values diversity of culture, thought and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership/veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. Roots uses E-Verify to validate the eligibility of our new employees to work legally in the United States. #J-18808-Ljbffr

Referrals Coordinator

LifeLong Medical Care Oakland, CA

Overview LifeLong Medical Care is looking for a Referrals Coordinator at our Downtown Oakland Health Center. The Referrals Coordinator is part of a patient-centered care team. Responsibilities include providing specialty referrals, follow-up, data entry and tracking. This is a full time, 40 hrs/wk, benefit eligible position. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Receives referral requests from providers, processed and communicates with providers as needed to clarify. Requests urgent appointments as needed. Verifies current insurance information. Contacts HMO’s, PPO’s, Medi-Cal/Medicare or other special funding sources to obtain authorizations to ensure reimbursement of services. Follows up on all referrals and maintains accurate tracking in Epic and i2i. Coordinates efforts with Health Information Technician to make sure medical report information is received and placed in the chart. Performs other duties as assigned by the Supervisor. Qualifications Commitment to the provision of primary care services for the underserved with demonstrated ability and sensitivity in working with a variety of people from low-income populations, with diverse educational, lifestyle, ethnic and cultural origins. Strong organizational, administrative, multi-tasking, prioritization and problem-solving skills, and time management Ability to work effectively under pressure in a positive friendly manner and to be flexible and adaptive to change. Ability to effectively present information to others, including other employees, community partners and vendors. Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy. Work in a team-oriented environment with a number of professionals with different work styles and support needs. Excellent interpersonal, verbal, and written skills. Conduct oneself in internal and external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. Ability to see how one’s work intersects with that of other departments of LifeLong Medical Care and that of other partner organizations. Make appropriate use of knowledge/ expertise/ connections of other staff. Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. Job Requirements High school diploma or GED. One year of administrative experience in a medical or human services setting. Experience with electronic health records. Proficient in Microsoft office Word, Excel, Outlook and Internet and ability to type 40 wpm. Job Preferences College degree in related field. Community or Public Health experience. EPIC experience. Knowledge of medical terminology. Knowledge of Medi-Cal and Private HMO Insurance plans. #J-18808-Ljbffr

Store Coordinator

Featherrivercamp Oakland, CA

JOIN OUR TEAM AT OAKLAND FEATHER RIVER CAMP! Are you ready for an unforgettable summer filled with adventure, teamwork, and meaningful experiences? Oakland Feather River Camp (OFRC) is looking for passionate, hardworking, and enthusiastic individuals to join our camp staff for the 2024 season! Nestled in the scenic Plumas National Forest, OFRC is a place where nature, family, and community come together to create lifelong memories for campers and staff alike. WHY WORK AT OFRC? Make a Difference: Positively impact the lives of campers and create a welcoming, inclusive environment for all. Live and Work in Nature: Enjoy the breathtaking beauty of the Sierra Nevada mountains while working in a vibrant, outdoor setting. Develop Skills: Gain valuable leadership, communication, and problem-solving skills that will benefit you in any career path. Be Part of a Team: Work alongside dedicated and fun-loving staff members who share a passion for adventure and community building. Competitive Pay & Perks: Salary varies by position. Meals and on-site housing are provided at no cost for the duration of your employment. POSITION DESCRIPTION Under guidance and supervision of the Office Manager, the store coordinator is responsible for the day-to-day operation of the Camp Store, including keeping the camp store organized and clean; inventorying items and materials; purchasing needed materials; sales, and accounting of purchases/items. Prior experience in customer service and sales is required. Customer service skills, the ability to multi-task, and organizational skills are a must! The ideal candidate should be flexible, organized, a quick problem solver, and have experience in Google Workspace. A minimum of one year of experience working at camp is required, and camp leadership experience is a plus. DATES OF EMPLOYMENT May 19 - September 2, 2025 PAY RANGE $19.75-24.75 per hour ($790-990 weekly for a 40-hour work week) OUR HIRING PHILOSOPHY Oakland Feather River Camp is an equal opportunity employer. We believe an inclusive and diverse workforce is invaluable. OFRC encourages applications from all qualified individuals. The OFRC team is most interested in finding the best candidate for the job, and we understand that the best candidate may come from a less traditional background. If that is you, we encourage you to apply and tell us more about yourself! Applications are reviewed on a rolling basis, so apply early to secure your interview. COVID-19 VACCINATION We require that our on-site staff be fully vaccinated and undergo regular testing in order to provide a safe experience for our campers and staff as well as uninterrupted operations throughout the summer. Staff who are unable to be vaccinated will be required to wear a mask when in any building or within 6’ of others. #J-18808-Ljbffr

Best Match

Catering Coordinator

Hyatt Oakland, CA

Join to apply for the Catering Coordinator role at Hyatt . Get AI-powered advice on this job and more exclusive features. Role Overview The Catering Coordinator is responsible for articulating and negotiating all details related to scheduled meetings/events requested at the hotel, including event specifications and payment. This role works closely with clients on menus, setup, sleeping rooms, and up-sells where possible. Qualifications High School diploma or equivalent required, with at least 1 year of experience in a hotel or related field. A Bachelor’s degree is preferred. Proficient in Windows operating systems. Effective communication skills. Ability to evaluate options quickly and accurately. Ability to work well under stress and maintain composure. Problem-solving skills, including anticipating and resolving issues. Understanding of financial data and basic arithmetic. Job Responsibilities Provide attentive, friendly, and courteous service to guests and staff. Maintain regular attendance per hotel standards. Adhere to dress code and grooming standards. Respond to inquiries and book meeting/catering events. Generate contracts, BEOs, and weekly event packets. Support property-specific tasks like updating bookings, scheduling staff, and preparing event collateral. Handle contracts, correspondence, and event orders. Maintain professionalism and courtesy at all times. Perform additional duties as assigned by management. Benefits Daily Pay options Medical, Dental, and Vision coverage Disability and Life Insurance Paid Time Off Employee Assistance Program 401(k) Retirement Plan Additional Information This position is at a Hyatt hotel managed by a third-party company, not Hyatt directly. The application deadline for Colorado positions is specified separately. Job Details Seniority level: Entry level Employment type: Full-time Job function: Management and Manufacturing Industry: Hospitality #J-18808-Ljbffr

Events Coordinator

Volunteermatch Oakland, CA

This opportunity is provided by VolunteerMatch's partner. Please visit the new page to apply. 1 person is interested Location: SF Bay Area, California Nonprofit: Wholly H2O About Us: Wholly H2O offers educational activities that inspire environmental stewardship by forging personal connections with local watersheds. Our educational programs are tailored to enliven curiosity, knowledge, and stewardship for California watersheds. We engage people directly in community science, watershed tours, and art. These full-bodied activities grow connections to watersheds that influence peoples’ choices and outcomes. We are currently seeking a skilled and enthusiastic Event Coordinator… Location: 2700 Barbary Point Road, Alameda, CA 94612, US Mission Statement Wholly H2O catalyzes dynamic, informed connections between people and their watersheds via community and citizen science, art & green infrastructure education. Description Our water and watershed-positive educational programs engage Californians in community and citizen science, art, and green infrastructure education. Wholly H2O hosts community events and develops educational programs to engage Californians in citizen science, art exhibitions, and green infrastructure. CAUSE AREAS Arts & Culture WHEN We'll work with your schedule. WHERE 5944 Marshall Street Oakland, CA 94608 DATE POSTED January 14, 2025 SKILLS Event Management Public Relations Event Planning / Management Advertising Community Outreach GOOD FOR N/A REQUIREMENTS Must be at least 18 2-5 hours a week for a minimum of six months Enjoy outdoor and naturalist activities. Be hardy and curious. #J-18808-Ljbffr

Quick Apply

Events Coordinator

University of California - Riverside Oakland, CA

Job Title: Events Coordinator The Events Coordinator performs a variety of duties to ensure the quality delivery of services and successful event outcomes. This position involves planning, implementation, coordination, and execution of events associated with special initiatives prioritized by Undergraduate Admissions, UC Riverside, and UCOP. Under the supervision of the Associate Director and in coordination with the Events Coordinator, the incumbent is responsible for coordinating all necessary aspects of assigned events, including setting and managing budgets, logistical planning, publication management, and other duties as assigned. The position ensures all policies and procedures, including policy interpretation, are followed throughout the event coordination process. The incumbent will also collect, compile, and prepare all documentation such as entertainment requests, event agendas, staffing assignments, and executive debriefs, ensuring these requests align with policies and procedures. Additionally, under the guidance of the Associate Director, this role includes maintaining departmental publication inventory and fulfilling all requests and shipments for publications. This position requires working with minimal supervision, organizing and prioritizing a heavy and diverse workload to meet tight deadlines. The Events Coordinator models excellent customer service skills and fosters a welcoming environment for UCR administrators, faculty, staff, students, and guests. Community outreach and maintaining relationships with internal and external campus partners related to event management are also key responsibilities. Salary Range The salary range for this position is $56,000.00 to $96,400.00. The expected pay scale is $56,000.00 - $61,000.00, with offers based on education, licensure, certifications, experience, and organizational needs. Additional Requirements Applicants must have current work authorization for employment at UCR. We are unable to sponsor or take over sponsorship for employment visas. All employees are required to comply with university policies and applicable government directives, which may be amended over time. #J-18808-Ljbffr

After School Coordinator jobs in Oakland