Content Coordinator jobs in Waltham

Temp Events Coordinator

Event Coordinator For Biology Department Manage and coordinate the planning and execution of events and functions for various areas within Biology. This position will be interacting with a wide range of faculty and staff to organize and handle logistics of incoming seminar speakers and scheduling of retreats. As such this position must be able to deftly adapt to any situation, concern, or problem that arises. This position is an outward facing position. Tasks performed will be highly visible to the community and external parties necessitating a highly professional and calm demeanor. Job Requirements: Bachelor's degree plus 1-3 years Strong organizational, communication, and interpersonal skills is essential. Attention to detail is an absolutely required quality. Must be able to work independently while having the ability to know when to ask questions. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class")

Immediate Start

Regional Complex Care Coordinator

Mass General Brigham Waltham, MA

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Regional, Complex Care Coordinator, Multiple Locations The Care team supports and coordinates health care for primary care patients with complex health issues. Population Health Services Organization vision is to enable health care providers and patients in our Accountable Care Organization to achieve the best outcomes in the nation. Apply to one of our Regions! Multi-Practice Regions are hiring Care Coordinators to support MGB practices and patients within four regions. This role requires weekly onsite work at MGB practices with patients and their care team, will include Somerville and Community Practices in assigned regions; North (North Shore), South, East and West/ Metro West. Bilingual candidates highly preferred! Regions are comprised of practices within. Depending on region, sites include Boston, surrounding areas: Metro West, North Shore, South Shore and Boston proper (East). North region includes New Hampshire sites within region. MGB local sites and primary sites are a wonderful meeting place for patients and their Care Coordinator. Job Summary The Opportunity As part of The Integrated Care Management Program (iCMP), You will support and coordinates health care for primary care patients with complex health issues. Our team’s guiding principles are to: Keep patients healthy and at home as long as possible Better understand our patients’ health needs to guide timely and effective care Use performance and benchmark data to identify and act on opportunities for improvement Strengthen our performance in risk contracts so we can reinvest in our patients by partnering with providers across our hospitals and clinics to develop impactful interventions The Complex Care Coordinator is vital to the multi-disciplinary team of clinicians serving MGB’s highest risk patients. The Complex Care Coordinator will coordinate all non-clinical patient needs, help with the connection to the primary care offices and support the patients to achieve their care goals by helping them connect to community resources and services, address social barriers and support patients through reminders and education reinforcement. Responsible for working closely with patients, families, and healthcare providers to ensure a seamless and patient-centered care experience. Assist with navigating the complexities of the healthcare system, coordinating resources, and providing support to improve patient outcomes. What You’ll Do Advocate for patients and their families, ensuring their needs and preferences are considered in the care planning process. Serve as a liaison between patients, healthcare providers, and other relevant stakeholders. Collaborate with the interdisciplinary healthcare team to coordinate patient care services, appointments, and follow-up plans. Assist patients in understanding and adhering to their care plans. Identify and connect patients with appropriate healthcare and community resources, such as support groups, financial assistance programs, and transportation services. Educate patients and their families about their medical conditions, treatment options, and self-care strategies. Ensure that patients are informed and empowered to actively participate in their healthcare decisions. Maintain accurate and detailed documentation of patient interactions, care plans, and resource referrals. Qualifications What You'll Bring Bachelor's Degree in a health-related field, public health, or human services field required. Minimum one year experience in care coordination, population health, or a related healthcare role. Internship or other transferable experience will be accepted. Experience in navigating healthcare systems, patient advocacy, and understanding of medical/social services. Bilingual Spanish / English highly preferred. Skills & Abilities for Success Experience documenting in Electronic Health Records, scheduling platforms, and data tracking tools. Prior experience in managed care, care management, or hospital-based care coordination. Bilingual or multilingual ability is a plus, especially in languages relevant to the patient population such as Spanish, Portuguese, and Haitian-Creole. Excellent communication and interpersonal skills. Ability to collaborate effectively with healthcare professionals across multiple disciplines and experiences. Exceptional organizational and time management skills. Exceptional ability to work autonomously while supporting a multidisciplinary team. What You’ll Get Great benefits and retirement plans Experience navigating a large healthcare system as a liaison to patients Valuable connections in your assigned region Experience in a fast paced, mission driven organization where the patient comes first Cross collaboration with MGB colleagues, RNs and patient care team Additional Job Details (if applicable) Onsite Flexible Hybrid Working Model Coordinators will be assigned multiple sites within one region, based on business needs, geographic preference and current home address. M-F Eastern Business Hours Onsite weekly travel includes Somerville / Community practices within region you are assigned; North, South, East or West. Up to 5 days onsite weekly at various locations, community practices, must be flexible within assigned region and patient needs, typically 1 day remote work per week. Monthly meetings onsite in Somerville, scheduled with notice. Must be open to Somerville and assigned Primary Care sites, local to assigned region for weekly onsite commuting needs. Remote work requires stable, secure, quiet, HIPAA compliant working station. Remote Type Hybrid Work Location 399 Revolution Drive Pay Range $25.00 - $35.77/Hourly Grade 5 EEO Statement Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. #J-18808-Ljbffr

High salary

Scheduling Coordinator

HouseWorks Waltham, MA

About HouseWorks Fueled by a real understanding of today’s challenges, HouseWorks is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions us to serve the future customer. HouseWorks has grown to be one of the largest single-site private home care companies in the country and is dedicated to improving the health and well-being of its employees and the people it serves. We are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets. The Opportunity We are a mission-driven organization that is dedicated to improving the lives of seniors as they age. We are passionate about what we do -- providing seniors and their families with a comprehensive, vetted and coordinated in-home service network that is high-touch, tech-enabled, compassionate and extremely well managed. We are in the exciting and dynamic home healthcare industry. Our market opportunity is large and growing as the baby boomers age and the home increasingly becomes the epicenter for care as consumers demand convenience and lower-cost solutions. Job Summary The scope of this position requires overall coordination of an assigned group of clients and caregivers. Ensure that client schedules are complete, caregiver schedules are optimized, and all are always receiving the highest level of services. Frequently communicates with clients, their families, case managers and HouseWorks staff members to ensure continuity and coordination of client care services. Responsibilities and qualifications of this position are to meet and comply with Homecare policies and procedures, federal and state rules and regulations, and to adhere to confidentiality guidelines as set forth in the Health Insurance Portability and Accountability Act of 1996. Essential Duties and Responsibilities Directly coordinates schedules for an assigned group of clients and caregivers. Problem solves concerns and questions regarding client and caregiver schedules. Point person to accept and coordinate new referrals/intakes, including introduction to services, scheduling services, and following up to ensure satisfactions of services. Monitors PD Service Change Log to ensure compliance and accuracy. Identifies client authorization and schedule with caregivers of appropriate skill level. Confirms all schedules, including any changes with clients, ASAP case manager and or designee. Ensure nursing intros and orientations are scheduled appropriately. Report changes in status of clients including hospitalizations, suspensions, transfers out of geographic area, nursing home placements, vacations, etc. to the appropriate party, including your supervisor, case manager, emergency contact or nurse assigned to client. Coach caregivers in the moment regarding tardiness, missed shifts, dress code, client concerns, etc., documents findings and escape appropriately. Communicates with nursing team and supervisor regarding client and or caregiver needs. Participate in recruitment or on boarding activities including communicating staffing needs. Provides rotating night and weekend on call coverage as needed/assigned by supervisor. Other duties as assigned. Qualifications High school diploma or equivalent. One or more years of scheduling experience preferred. Strong Customer service-related experience. Strong verbal and written communication skills, including the ability to communicate effectively with people from diverse backgrounds and language skills. Is dependable, organized, flexible, cooperative in fulfilling role obligations, and self-directed with the ability to work collaboratively. Strong technical skills: Microsoft Office, Teams. Sound and reasonable decision-making judgment skills required. Ability to multitask and work in a fast-moving environment. Physical Demands Must remain in stationary position for long periods of time at desk or computer. Requires occasional standing, sitting, walking; using hands to finger, handle, or feel objects, tools or controls; reaching with hands and arms; climbing stairs; hearing; talking. Work Environment Office environment Travel to other office locations may be required. Benefits Competitivepay Career Advancement Opportunities Benefits (Medical, Dental, 401K) Paid time off / Floating Holidays HouseWorks is anEqual Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. HWOS1000 HouseWorks is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. #J-18808-Ljbffr

Immediate Start

Support Coordinator

Wci Waltham, MA

Employment and Day Habilitation Specialists provide supports in one of three Employment programs or the Day Habilitation program. Qualifications: B.A. and two-year’s experience working with individuals with Intellectual and Developmental Disabilities, behavioral challenges, and/or physical disabilities. Valid Driver’s license is required. Supported Employment experience and/or supervisory experience preferred. Main Responsibilities Enhance and expand the quality and scope of services. Develop and oversee the implementation of Individual Support Plans (ISP). Ensure efficient running of daily site activities. Supervise and train Employment Specialists. Supports individuals in making choices to assume as much responsibility as possible. Specific Responsibilities Revise and update behavior plans, data collection, schedules, etc. to keep services relevant and optimal for individuals. Establish a positive, energetic and welcoming atmosphere conducive to building relationships with: participants at the site, peers and staff from other employment sites, residential staff, Department of Developmental Services staff , family and community at large. Develop intervention strategies and data collection methods relating to individual’s goals. Provide ongoing training/role modeling to ensure the proper implementation of Behavior Plans. Allocate staff resources to support the individuals in the daily schedule. Supervise and train Employment Specialists. Assist in the interviewing, training and evaluation of Employment Specialists and Relief staff. Facilitate individual participation in interviews and evaluations. Ensure the staff meet all WCI training regulations, policies and ongoing maintenance of certifications. Conduct bi-weekly supervision with all Employment Specialists. Explore and assess options for work, volunteer, community involvement and other experiences. Assure that Human Rights are supported in all daily interactions (staff, Individuals, community members, employees). Train as a Human Rights Advocate. Conduct monthly Human Rights training. #J-18808-Ljbffr

Office Coordinator

Manning Personnel Group, Inc. Waltham, MA

Our client, a life sciences firm in Boston, is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Base pay range $55,000.00/yr - $70,000.00/yr RESPONSIBILITIES Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner. Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis. General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies. Help with onsite events, including decorating, ordering catering and any necessary supplies. Assist with researching company swag/merchandise items and placing order. Help handle administrative tasks for new hires. Support hiring managers and the HR team with scheduling needs. Communicate with candidates in a professional and timely manner, acting as the “face of the company” throughout the candidate’s experience. Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.). Support R&D Executive team as needed. Provide preparation support for large meetings (BOD, Town Halls, guest speakers). Assist with outgoing shipping as needed. Assist with additional office projects as needed. QUALIFICATIONS Bachelor’s degree or relevant work experience preferred. Ability to interact and work with management in a support capacity. Must possess strong interpersonal skills. Strong organizational and time management skills. Ability to work well both on a team and independently. High level of proficiency in Microsoft Office, including Word and Excel. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor. Seniority level Entry level Employment type Full-time Job function Administrative Industries Staffing and Recruiting and Biotechnology Research #J-18808-Ljbffr

Intake Coordinator

Local Infusion Waltham, MA

We are Local Infusion , a venture‑backed healthcare company dedicated to transforming the delivery of infusion therapy for patients with chronic autoimmune diseases. Our focus on patient experience, technology, and clinical integration creates a differentiated model that reduces costs and improves outcomes. What We’re About Innovation, collaboration, and a patient‑centered approach are at the core of everything we do. We strive to make infusion care more affordable and accessible. We value curiosity, accountability, and a relentless commitment to quality. We’re Looking for an Insurance & Intake Coordinator -- a "Infusion Guide" This full‑time position is based onsite in Waltham, MA. It is ideal for candidates who thrive in a fast‑paced, patient‑focused environment and enjoy working with insurance companies, providers, and patients to ensure smooth infusion therapy transitions. In This Role, You Will Handle all aspects of the infusion referral process, including authorizations, financial counseling, and benefit investigations. Communicate with referring providers to obtain necessary documentation and provide status updates. Deliver a customer‑centric communication approach with both patients and providers. Maintain medical inventory and office supplies as needed. Participate in a dedicated 6‑week training program designed to set you up for success. Here’s What We’re Looking For Passion for patient care and a commitment to outstanding patient experiences. Health‑care experience and prior infusion exposure preferred. Experience with insurance pre‑authorizations, medical terminology, and overall medical insurance workflows. Strong familiarity with Electronic Health Record (EHR) systems and the ability to quickly learn new applications. The Local Infusion Way We respect and celebrate individuality while working toward a shared mission. We encourage a healthy work‑life balance so you can devote time to family, friends, and hobbies. As Part Of Our Team, Full‑time Employees Get Salary starting at $25/hour Medical, dental, and vision insurance through the employer plan Short‑ and long‑term disability coverage Matching 401(k) 15 days PTO— and we encourage you to take it! Competitive paid parental leave and flexible return‑to‑work policy Local Infusion is an Equal Employment Opportunity (EEO) Employer. We fundamentally believe that a more diverse and inclusive team leads to a stronger company more able to achieve its vision. #J-18808-Ljbffr

Recruiting Coordinator

LanceSoft Inc Waltham, MA

About LanceSoft: Headquartered in Herndon, Virginia, LanceSoft is one of the fastest growing IT services companies. We are geographically spread to cover all 50 states in the US and our global software development centers have the capability and capacity to cater to our global client’s requirements in the most efficient manner. We have experienced exponential growth over the last few years and anticipate continuing to do so in the future as well. We have won numerous national, regional, and state awards for being one of the fastest growing companies in the US. Our prestigious client base comprises a number of Fortune 500 companies. LanceSoft's dynamic work environment and culture constantly nurture innovation, strategic thinking, and creativity and are complemented by strict process controls across our delivery centers globally. With attractive compensation packages, positive and productive work environments, and challenging assignments to offer, LanceSoft is committed to being the employer of choice. We are committed not only to attracting and hiring top talent in the industry but also developing and maintaining long-term relationships. LanceSoft recognizes true potential and provides people with the right opportunities. We offer a complete range of benefit packages to our employees, which includes but is not limited to paid vacations, holidays, personal days, medical, dental, and vision insurance, 401K savings plan, life insurance, disability insurance, and many other attractive benefits. Job Description As a Junior Recruiter/Coordinator, you will be responsible for performing/managing all aspects of the full-cycle recruitment process for a key hiring initiative. The Recruiting Coordinator/Jr Recruiter will provide project support to the Senior Recruiter/Project Lead, collaborating on candidate reachout, scheduling, testing, conducting pre-employment background checking, and tracking applicants through the standard recruitment process, as well as supporting special recruitment events. The Junior Recruiter/Recruiting Coordinator must have proven organizational, detail orientation, communication, and interpersonal skills demonstrated by prior success in a Recruitment support function. Must have the demonstrated ability to prioritize workload and manage multiple projects/priorities. Must also possess working knowledge of Microsoft Office programs with proficiency in Excel. Applicant tracking system experience, specifically Taleo, is preferred. Prior experience recruiting with volume non-exempt hiring, specifically for represented employees, is a strong plus. Associates degree or equivalent experience required. Qualifications Working knowledge of Microsoft Office programs with proficiency in Excel. Applicant tracking system (ATS) experience, specifically Taleo, is preferred. Prior experience recruiting with volume non-exempt hiring, specifically for represented employees, is a strong plus. Additional Information If you are interested in this position, please give us a call or share your updated resume. #J-18808-Ljbffr

Intake Coordinator

Mylocalinfusion Waltham, MA

We are Local Infusion. Local Infusion is a venture-backed healthcare company shaping the way care is delivered to patients with chronic autoimmune disease on specialty infusion medications. Our focus on patient experience, technology, and clinical integration allows us to deliver a differentiated care model that leads to lower costs for patients and enhanced outcomes. Through a blend of patient-centered design and a people-first team culture, Local Infusion puts the “local feel” of community, comfort and connection back into the patient and provider experience. At our care centers, all patients—and our team—can feel truly supported, every step of the way. What We’re About We’re a team of innovators, clinicians, and technologists on a mission to improve outcomes for patients, save time for physicians and make infusion therapy more affordable for everyone involved. Our mission is to transform the infusion care industry, because patients deserve better. Ownership —Takes initiative, being accountable and caring about the outcome Excellence —Do what it takes to raise the bar, being an example for our colleagues, patients and partners Curious & Inquisitive —Always seek to gather information and knowledge, and understand the way Find A Way — There will be obstacles, but we find a way, even when there isn’t a defined road forward It’s a Marathon, not a Sprint - We have large problems to solve, and they won’t be solved overnight. We are persistent every day. Urgent — We move quickly and with purpose. Patients are waiting, and our work matters. We’re looking for an Insurance & Intake Coordinator -- a "Infusion Guide" -- who is passionate about raising the bar in infusion therapy care . The Infusion Guide will contribute to the company’s growth through detailed referral and intake coordination along with excellent customer and physician customer service. The Infusion Guide will make sure our patients receive the highest level of care possible in infusion therapy. This is a Full-Time position that will be located onsite in Waltham, MA. The ideal candidate will have prior experience reading medical charts and working on insurance pre-authorizations. The Infusion Guide role is perfect for those wishing to remain at the forefront of healthcare innovation, while having predictable hours, autonomy, and a manageable workload. In this role, you will: Handle all aspects of the infusion referral process; obtaining authorizations, financial counseling, benefit investigation Liaison with referring providers to obtain documentation necessary for treatment, and communicate status of their patients Communicate referral process and status to patients in a customer‑centric way Openly communicate with referring/prescribing providers Assist in maintaining medical inventory and office supplies Dedicated 6 week training plan to help you succeed in your role Here’s what we’re looking for: Passion for Patient Care, and Delivering Exceptional Patient Experiences Health Care Experience Required Prior Experience in Infusion is Preferred Insurance Prior Authorization Experience Medical Terminology Experience Overall Medical Insurance Experience Ability to quickly grasp new apps Experience and strong familiarity utilizing Electronic Health Records (EHR) systems The Local Infusion Way Local Infusion is a respectful and upbeat team united by our mission of shaping the way specialty infusion care is delivered. We are highly ambitious, but understand that in order to do a great job, we have to take care of ourselves; we expect that you will have time and energy devoted to your families, friends and hobbies. As part of our team, full‑time employees get: Salary starting at $25/hr Medical, dental, and vision insurance through our employer plan Short‑and long‑term disability coverage Matching 401k 15 Days PTO — and we want you to take it! Competitive paid parental leave and flexible return to work policy Local Infusion is an Equal Employment Opportunity (EEO) Employer. We fundamentally believe that a more diverse and inclusive team leads to a stronger company more able to achieve our vision. #J-18808-Ljbffr

High salary

Sales Coordinator

HEI Hotels & Resorts Waltham, MA

Join to apply for the Sales Coordinator role at HEI Hotels & Resorts . 2 days ago Be among the first 25 applicants About Us Welcome to Embassy Suites by Hilton Boston Waltham, located in Boston’s High-Technology, Pharmaceutical, and Life Sciences Belt and corporate corridor along Route 128 and Highway 95. Our Boston/Waltham, MA hotel is just 20 minutes to downtown Boston and 25 minutes to Logan International Airport, convenient to Brandeis and Bentley Universities as well as Wellesley and Regis Colleges. Our brand offers both leisure and business travelers an approachable, upscale experience with best-in-class customer service, that anticipates travelers' needs and delivers what matters most to them. Embassy Suites Boston Waltham offers a diverse breadth of experience for budding service professionals, seasoned hospitality specialists, and everyone in-between. Our team members enjoy Snack Carts with occasional trivia and games to win prizes as well as discounted hotel rooms at Hilton and HEI hotels. At the Embassy Suites Waltham, we welcome jeans on Fridays with a small donation to our Make a Difference Committee to use for events in the community. Be a part of a diverse team driven by a passion for outstanding service through authenticity, diversity, and innovation with an organization whose values mirror your own. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview Assist the Sales Team in the administrative functions required for effective hotel sales and management. Essential Duties And Responsibilities Act as Liaison between Sales Manager(s) and clients in Sales Manager's absence. Take booking inquiry information via phone and prepare proper paperwork. Uses various computer word processing and other software packages to enter data, produce contracts, correspondence, forms, memorandum, and other documents. Answer telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercise decision making skills to direct caller’s request. Accurately record messages for staff and distribute the written messages to the staff members in a timely manner. Distribute documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier staff. Transport documents weighing up to 10 pounds to offices, mailrooms, and other locations throughout the hotel building. Retrieve documents from and place documents into proper receptacles located up to 6 feet high, such as mailboxes, file cabinets, etc. Handle individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction. Organize, file, and retrieve documents in appropriate binders in order to maintain essential records used in the department operation. Comply with attendance rules and be available to work on a regular basis. Perform any other job-related duties as assigned. Qualifications And Skills Hotel experience preferred. Basic administrative knowledge such as business letters, formats, and telephone etiquette. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy. Ability to access and accurately input information into a computer using Microsoft Office Suite. Ability to follow written and verbal instructions. Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation. Ability to set-up and maintain filing systems. Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Compensation Salary Range: $24.00 - $24.00 Hourly Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Applicants in Massachusetts: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Seniority Level Entry level Employment Type Full-time Job Function Sales and Business Development Industries Hospitality #J-18808-Ljbffr

Contracts Coordinator

Imprivata Waltham, MA

Pay found in job post Retrieved from the description. Base pay range $87,800.00/yr - $97,800.00/yr Ready to join a team that’s all in? At Imprivata, we deliver unified access and security management programs that eliminate friction, empowering healthcare and mission-critical organizations to work smarter, faster, and more securely. We believe work can be more than a job or task—it’s a collective spirit; the type that emboldens creativity, embraces challenge, and fosters excitement. We are constantly raising the bar on what’s possible, owning the outcome of our triumphs and trials, staying nimble amidst change, and cultivating an environment where we win together. Here, your ideas matter, your differences are celebrated, and your work drives real results—for your career, your teammates, and our customers. When you join Imprivata, you embark on a shared journey of ambition and growth. We’re committed to building an inclusive workplace where everyone feels valued and supported. If you’re looking for a place to match your passion with purpose—and where every day you can make an impact—you’ll find it here. We are seeking a Contracts Coordinator to join our team. This is a hybrid opportunity based out of Waltham, MA. Job Summary The Contracts Coordinator will be a critical member of the Imprivata Legal team. This role will manage our contract database and support our legal operations. This role is crucial as we pilot a new contracting process with our customers, requiring signatures on order forms. The ideal candidate will be very detail-oriented, organized and able to manage multiple priorities while partnering cross-functionally across different departments. Duties and Responsibilities Manage the contract database in LinkSquares – including tracking contract lifecycles (i.e. renewals, expirations and terminations). Oversee the signature and approval workflow and filing process for a high volume of contracts (approximately 5,000 documents per year). Ensure all contracts are signed correctly and nothing has been altered. Perform quality control checks on all contracts. Store and track documents efficiently. Handle ticketing in Salesforce and serve as a point of contact for intake requests or inquiries from internal teams. Utilize Microsoft Word, Adobe and email to manage legal documents and responsibilities. Issue Non-Disclosure Agreements and ensure recipients know where to find documents. Other duties as assigned and required. Required Qualifications Bachelor’s degree required. 1-2 years of experience in legal administration, contract management, or related experience. Previous experience in a law firm or as a junior legal professional. Experience using Salesforce, Microsoft word and Adobe or related e-signature tools. Excellent attention to detail and solid organizational skills. Ability to manage a high volume of documents while ensuring accuracy. Familiarity with contract terminology, contract management systems and legal processes. Excellent written and verbal communication skills. This position offers a total compensation range of $87,800.00 to $97,800.00 inclusive of base salary and variable compensation, such as bonuses and incentives). In addition, more information about Imprivata’s benefit offerings can be found here. This range represents the high and low end of Imprivata’s compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors, such as a candidate’s location, skills, experience, and qualifications. At Imprivata, we have a top-notch work environment, developmental opportunities, a competitive total rewards package, and the desire to have fun. If you have the skills and qualifications as we have described above, we want to hear from you! Imprivata provides equal employment opportunities, regardless of race, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #J-18808-Ljbffr

Work Life Balance

Home Care Coordinator

HouseWorks Waltham, MA

About HouseWorks Fueled by a real understanding of today’s challenges, HouseWorks is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions us to serve the future customer. HouseWorks has grown to be one of the largest single-site private home care companies in the country and is dedicated to improving the health and well-being of its employees and the people it serves. We are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets. The Opportunity We are a mission-driven organization that is dedicated to improving the lives of seniors as they age. We are passionate about what we do -- providing seniors and their families with a comprehensive, vetted and coordinated in-home service network that is high-touch, tech-enabled, compassionate and extremely well managed. We are in the exciting and dynamic home healthcare industry. Our market opportunity is large and growing as the baby boomers age and the home increasingly becomes the epicenter for care as consumers demand convenience and lower-cost solutions. Job Summary The scope of this position requires overall coordination of an assigned group of clients and caregivers. Ensure that client schedules are complete, caregiver schedules are optimized, and all are always receiving the highest level of services. Frequently communicates with clients, their families, case managers and HouseWorks staff members to ensure continuity and coordination of client care services. Responsibilities and qualifications of this position are to meet and comply with Homecare policies and procedures, federal and state rules and regulations, and to adhere to confidentiality guidelines as set forth in the Health Insurance Portability and Accountability Act of 1996. Essential Duties and Responsibilities Directly coordinates schedules for an assigned group of clients and caregivers. Problem solves concerns and questions regarding client and caregiver schedules. Point person to accept and coordinate new referrals/intakes, including introduction to services, scheduling services, and following up to ensure satisfactions of services. Monitors PD Service Change Log to ensure compliance and accuracy. Identifies client authorization and schedule with caregivers of appropriate skill level. Confirms all schedules, including any changes with clients, ASAP case manager and or designee. Ensure nursing intros and orientations are scheduled appropriately. Report changes in status of clients including hospitalizations, suspensions, transfers out of geographic area, nursing home placements, vacations, etc. to the appropriate party, including your supervisor, case manager, emergency contact or nurse assigned to client. Coach caregivers in the moment regarding tardiness, missed shifts, dress code, client concerns, etc., documents findings and escalates appropriately. Communicates with nursing team and supervisor regarding client and or caregiver needs. Participate in recruitment or onboarding activities including communicating staffing needs. Provides rotating night and weekend on call coverage as needed/assigned by supervisor. Other duties as assigned. Qualifications High school diploma or equivalent. One or more years of scheduling experience preferred. Strong Customer service-related experience. Strong verbal and written communication skills, including the ability to communicate effectively with people from diverse backgrounds and language skills. Is dependable, organized, flexible, cooperative in fulfilling role obligations, and self-directed with the ability to work collaboratively. Strong technical skills: Microsoft Office, Teams. Sound and reasonable decision-making judgment skills required. Ability to multitask and work in a fast-moving environment. Physical Demands Must remain in stationary position for long periods of time at desk or computer. Requires occasional standing, sitting, walking; using hands to finger, handle, or feel objects, tools or controls; reaching with hands and arms; climbing stairs; hearing; talking. Work Environment Office environment Travel to other office locations may be required. Benefits Competitive pay Career Advancement Opportunities Benefits (Medical, Dental, 401K) Paid time off / Floating Holidays Pay Range The hiring range for this position is $23-$24/Hourly . Various factors will determine final compensation such as a candidate’s years of relevant work experience, skills, certifications, and location. HouseWorks is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information. #J-18808-Ljbffr

Best Match

Property Management Coordinator

Boston Properties, Inc Waltham, MA

Customer Success Coordinator

Allego Waltham, MA

Overview This is a great entry point to Allego’s award winning Customer Success team for someone who is friendly, tech savvy and values being part of an evolving, amazing team. Allego’s Customer Success Coordinators are highly motivated and organized, extremely detail-oriented, not afraid to ask questions, positive and engaging, and can multi-task while meeting deadlines. Are you a curious and passionate professional? Are you quick to learn and enjoy being challenged? Do you love helping customers? Are you excited by the potential to be part of building something great? If you are, then we want to meet you! Responsibilities Work in partnership with Directors to support new client implementations and provide post implementation support Provide customer support via email and phone Act as a knowledge expert for the Allego platform Deliver Success Acceleration Services that includes execution and configuration activities designed to increase user adoption and engagement sa well as supplemental content creation and transformation Work with Allego Product and Product Development teams to escalate and manage the resolution of client issues and problems Host live office hours training sessions for new and existing customers Manage and track customer interactions via Salesforce.com and ChurnZero Qualifications 1-2 years professional experience in customer service, client relations and/or account management desired Ability to work well and contribute independently as well as in a team environment Ability to manage both long-term projects and short-term tasks effectively Extremely responsive to customers, and demonstrates a high level of urgency and ownership of helping to resolve issues Highly detail-oriented and quality driven Mobile savvy with knowledge of Google Workspace suite with Camtasia and QuickTime a plus Saleforce.com experience a plus ChurnZero experience a plus Benefits Health Insurance Unlimited PTO 401K match Wellness programs Flexible schedule This position is posted as hybrid, however remote candidates may be considered. #J-18808-Ljbffr

Sales Support Coordinator

Pharmaron Beijing Co. Ltd. Waltham, MA

Sales Support Coordinator FLSA Status: Exempt Salary Range: $55,000 - $60,000 / yr Location: Waltham, MA (Hybrid - 3 Days - Office / 2 Days - Remote) We are looking for a qualified Sales administrator to join our sales team and help us achieve our goals. You will help with incoming orders, follow up with clients and provide support for sales representatives. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. If you have exceptional organizational skills and draw energy from being part of a team, we would like to meet you. Sales Admin Responsibilities Process orders using Salesforce Check data accuracy in orders compared with provided quotations Contact clients to obtain missing information or answer queries Maintain and update sales and customer records Follow up with clients, and sales team, regarding open quotations Develop biweekly/monthly sales reports for our sales team Create quotes for sales team Requirements and skills Proven work experience as a Sales administrator or Sales support agent Hands on experience with CRM software (Salesforce), Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Experience creating reports and dashboards via Salesforce Understanding of sales performance metrics Excellent organizational and multitasking skills A team player with high level of dedication Ability to work under strict deadlines and high volume Certification in Marketing, Sales or relevant field is a plus Why Pharmaron? Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China. Collaborative Culture You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners, and collaborators. Benefits Insurance including Medical, Dental & Vision with significant employer contributions Employer-funded Health Reimbursement Account Healthcare & Dependent Care Flexible Spending Accounts 100% Employer-paid Employee Life and AD&D Insurance, Short and Long Term Disability Insurance 401k plan with generous employer match Access to an Employee Assistance Program How to Apply Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today! As an Equal Employment Opportunity and Affiantative Action employer, Pharmaron values diversity and inclusion in the workplace, fostering an environment where all individuals are empowered to succeed. Join us in our mission to make a difference in the world of life sciences. #LI-SE1 #J-18808-Ljbffr

Donor Relations Coordinator

Brandeis University Waltham, MA

Donor Relations Coordinator page is loaded## Donor Relations Coordinatorlocations: Brandeis - Waltham Campustime type: Full timeposted on: Posted 2 Days Agojob requisition id: R0012268At Brandeis University, we believe every act of generosity tells a story—and our Donor Relations team ensures those stories are honored and celebrated. We are seeking a detail-oriented and collaborative Donor Relations Coordinator to join our Institutional Advancement division. This role is central to keeping our donor recognition and stewardship efforts running smoothly, with a focus on database management, administrative support, and donor acknowledgement processes.As part of a globally recognized research university, you will work in a mission-driven environment where philanthropy directly supports student success, faculty excellence, and groundbreaking research. This is an opportunity to build valuable skills in donor relations and advancement while contributing to a team dedicated to cultivating meaningful relationships with Brandeis supporters.**Key Responsibilities*** Be the operational backbone of the team: Provide day-to-day administrative support, including managing donor files (digital and archive), correspondence, and office needs.* Coordinate communications with care: Oversee the production of donor letters, acknowledgements, tribute cards, and giving society mailings—including vendor management and timely execution.* Support donor stewardship programs: Assist with scholarship, fellowship, and faculty chair stewardship in partnership with senior colleagues, ensuring donor intent is honored.* Lead the acknowledgement process: Independently manage acknowledgements for all gifts under $5,000 and student contributions using Pledgemine.* Manage data with precision: Maintain donor records in the advancement database, ensuring accuracy and timeliness. Create reports, queries, and exports; and prepare data for mail merges, pivot tables, and other complex tasks in Excel.* Guide student workers: Supervise and mentor student employees, ensuring their contributions support the team’s goals.**Qualifications*** Bachelor’s degree strongly preferred.* 1–3 years of related work experience, ideally in advancement, higher education, or administrative support.* Strong attention to detail, organizational skills, and ability to manage multiple projects simultaneously.* Proficiency with databases (knowledge of advancement/CRM databases a plus) and advanced Excel skills.* Excellent written and verbal communication skills.* A collaborative team player who is motivated by mission and energized by process improvement.**What We Offer*** A chance to be part of a team where your work directly impacts Brandeis students, faculty, and donors.* Opportunities to learn and grow within Institutional Advancement.* A supportive, values-driven culture that celebrates collaboration, integrity, and innovation.Apply today and help us honor and steward the generosity that powers Brandeis’ mission.# **Equal Opportunity Statement**Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class")locations: Brandeis - Waltham Campustime type: Full timeposted on: Posted Yesterday**COME WORK WITH US**Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright.We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall.Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class").Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [email protected] health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the website.Certain positions at Brandeis University may require a background check. To review this policy, visit our website at#J-18808-Ljbffr

Sales Support Coordinator

Pharmaron Waltham, MA

3 days ago Be among the first 25 applicants Position: Sales Support Coordinator FLSA Status: Exempt Salary Range: $55,000 - $60,000 / yr Location: Waltham, MA (Hybrid - 3 Days - Office / 2 Days - Remote) We are looking for a qualified Sales administrator to join our sales team and help us achieve our goals. You will help with incoming orders, follow up with clients and provide support for sales representatives. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. If you have exceptional organizational skills and draw energy from being part of a team, we would like to meet you. Sales Admin Responsibilities Process orders using Salesforce Check data accuracy in orders compared with provided quotations Contact clients to obtain missing information or answer queries Maintain and update sales and customer records Follow up with clients, and sales team, regarding open quotations Develop biweekly/monthly sales reports for our sales team Create quotes for sales team Requirements And Skills Proven work experience as a Sales administrator or Sales support agent Hands on experience with CRM software (Salesforce), Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Experience creating reports and dashboards via Salesforce Understanding of sales performance metrics Excellent organizational and multitasking skills A team player with high level of dedication Ability to work under strict deadlines and high volume Certification in Marketing, Sales or relevant field is a plus Why Pharmaron? Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China. Collaborative Culture: You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. Benefits Insurance including Medical, Dental & Vision with significant employer contributions Employer-funded Health Reimbursement Account Healthcare & Dependent Care Flexible Spending Accounts 100% Employer-paid Employee Life and AD&D Insurance, Short and Long Term Disability Insurance 401k plan with generous employer match Access to an Employee Assistance Program How to Apply Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today! As an Equal Employment Opportunity and Affymative Action employer, Pharmaron values diversity and inclusion in the workplace, fostering an environment where all individuals are empowered to succeed. #J-18808-Ljbffr

Best Match

Clinical Services Coordinator

Justice Resource Institute Waltham, MA

Overview Join to apply for the Clinical Services Coordinator role at Justice Resource Institute . JRI’s Developing Abilities program provides opportunities for people to live in homes and apartments in their communities and to grow through job training, supported employment and day habilitation services. We provide therapeutic and social supports to enrich the lives of people with disabilities. Salary: $22.00 per hour What You'll Do Assist in supervising the direct support staff and daily program operations. Coordinate physical, behavioral and mental health services for individuals in our care. Provide formal training for staff on health care issues and participate in staff hiring, supervision and evaluation. Manage the program’s health care resources, equipment and supplies. Coordinate licensing activities, program evaluation efforts and other quality improvement projects. Provide on-call assistance and supervision to program staff after hours and on weekends. Prepare and provide staff training in individual support plans documents, including assessments, goals and support strategies. Plan, coordinate and schedule all physical, behavioral and mental health appointments, evaluations and lab work for individuals. Facilitate communication between individuals and their health care providers and the JRI nursing and clinical staff and with their guardian, family and direct support and program staff to assure the best possible care. Oversee the medication administration system for individuals served, according to the DDS and DPH regulations and JRI/DA policies and procedures. Complete all documentation and reporting as required. Coordinate medication ordering with individuals, providers and pharmacies. Observe, document and report signs of medication related side effects. Communicate and coordinate with nursing and program staff. Why JRI? Be who you are! JRI is committed to creating a workplace built on respect, collaboration, and opportunity, where every employee is valued and supported in making a meaningful impact. We offer a $2,000 bilingual bonus to new hires who speak a second language other than English! Reimbursement is available for employees to cover the registration costs and annual fees for any professional license required for work such as LMHC, LCSW, LICSW, RN and more! Access to our excellent Blue Cross medical and Delta Dental benefits. Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment. Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities! Wellness benefits including access to employee engagement groups, self-care resources, and an Employee Assistance Program. Generous paid time off up to 19 days for full time employees in your first year and much more! Requirements Bachelor’s degree in psychology, social work or related field. Minimum of one year’s experience with developmentally disabled adults preferred. MAP, CPR and First Aid certification preferred. Must have valid driver’s license and ability to drive individuals in program vehicles and own vehicle if needed. Participate in on-call rotations, after hours and weekends. Ability to communicate well in all formats, including with people with significant cognitive disabilities; familiarity with DDS regulations and with physical, behavioral and mental health issues for people with developmental disabilities. Ability to work independently without a supervisor or other colleagues present. At JRI, you will learn to provide physical interventions and verbal de-escalations to provide the safest therapeutic atmosphere for our clients! JRI is an equal opportunity employer. #J-18808-Ljbffr

Assistant Support Coordinator

Wci Waltham, MA

Overview The Assistant Support Coordinator is responsible for overseeing the day-to-day operations of one home that supports three to five adults with developmental disabilities. Responsibilities Supports individuals in making choices to include taking risks and assuming as much responsibility as possible. Implements agency philosophy in a manner consistent with individual’s needs and desires. Encourages individuals in the development of relationships and community involvement. Supports individuals in the completion of daily routine and maintaining health, safety, and personal well-being while optimizing independence. Assumes role of Site Supervisor in the absence of the Support Coordinator. Works with their team to ensure the home is safe, clean, and comfortable at all times. Qualifications All applicants must be 18 years of age or older with a valid driver’s license and reliable transportation. High school diploma or GED required, Bachelor’s degree preferred. Two or more years’ experience working with individuals with developmental disabilities required. Supervisory or management experience strongly preferred. MAP certification required or must become MAP certified within 6 months of hire. Safety-Care certification required at some locations. ASL near-native ability strongly preferred at some locations. Apply: https://wci.org/careers/application/ #J-18808-Ljbffr

Aftercare Administrative Coordinator

New England Donor Services Waltham, MA

Overview The Aftercare Services Administrative Coordinator provides essential operational and administrative support to the Aftercare team. This role ensures timely handling of correspondence, mailings, and supply management, while also assisting with document logistics, digital communications, and travel coordination. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced, mission-driven environment. Administrative Responsibilities Monitor Aftercare communication (for example, email and voicemail); respond and triage inquiries to appropriate team members Process daily incoming and outgoing mail; log and scan documentation as needed Assist with scheduled mailings, correspondence and donation update requests Support mailing and shipping needs for Aftercare and ACP program Inventory and order Aftercare supplies and printed materials Coordinate travel and conference bookings Assist with document request needs Provide support for projects Maintain internal departmental documentation This position will require on site attendance in Waltham, MA - Monday - Friday, 40 hours a week, 8:30am - 5:00pm Qualifications KNOWLEDGE, SKILLS AND ABILITIES: Project Management Skills : Ability to critically think, solve problems, and work productively both independently and as a team participant and utilize time-management skills to meet deadlines. Computer & Application Literacy : Proficiency Microsoft 365 suite, Zoom, Adobe Acrobat, as well as ability to learn NEDS-specific applications. Interpersonal and Communication Skills : Strong interpersonal, written and verbal communication skills. Ability to critically think, problem solve, and work productively both independently and as a team participant. Skilled in active listening and proven ability to handle sensitive and confidential information. Initiative : Is a self-starter. Seeks solutions and makes practical suggestions. Finds new and better ways to perform job and functions. Displays ingenuity in anticipating and meeting unexpected situations. Organization : Able to successfully prioritize when faced with demands, requests and deadlines. Effectively handles competing priorities. Is able to distinguish between the crucial and trivial. Sees the big picture. Keeps situations in proper perspective. Confidentiality : Ability to handle highly confidential information in a professional manner. High level of judgment and discretion. Education and Experience Associate’s degree (A.A.) or equivalent from two-year College or technical school; or two years related experience and/or training; or equivalent combination of education and experience. Additional Information HIRING ALERT: NEDS is actively taking precautions to protect our community, staff and partners during this time of medical emergency due to COVID-19. In order to be employed at NEDS, you must be vaccinated and boosted for COVID-19. When you join New England Donor Services you can expect competitive salaries and a great benefit package. Benefits include a generous paid time off program, BCBS Health and Dental Insurance, Healthcare Reimbursement Account, 2x Annual Salary Life Insurance, Pet Insurance, Flexible Spending Account (FSA), Short-Term and Long-Term Disability Coverage, 403(b) Retirement Contribution, Tuition Reimbursement, Employee Assistance Program and Discounts through Working Advantage. New England Donor Services is an equal opportunity employer and welcomes candidates from all backgrounds to apply to meet the needs of the communities we serve. Hear from some of our employees at the following contact point for careers Compensation: $27-$27 #J-18808-Ljbffr

Property Management Coordinator

Boston Properties Waltham, MA

Overview Job Category: Property Mgmt. (Office) Job Description: Primary Purpose of Position: Assist Property Management with the day-to-day operations and client relations of assigned property or portfolio through the coordination of client requests and administration of maintenance services. Serve as the primary point of contact for client services. Essential Functions: Operations Create purchase orders and service contracts, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets. Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances. Responsible for diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings. Manage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption. Maintain and update insurance certificate files for all contractors performing work at the properties. Manage new vendor setup. Execute prompt, accurate billing of client work orders for billable services on bimonthly basis. Assist with the scheduling of contractor work (ex: window washing) and coordinate with clients. Contribute toward overall office operational needs by helping to provide phone coverage and administrative support related to maintaining property management operations as necessary. Assist Property Management team with gathering and inputting data in property budgets. Client Relations Assist Property Management in promoting, establishing, and maintaining positive relations with clients and with the day-to-day operations of the property. Answer and route phone calls and emails from clients and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs. Provide clients and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information. Notify Property Manager of repeat client complaints or unusual and/or unreasonable situations. Provide high quality of customer service and take an active role in client retention program. Coordinate for and provide clients with weekly, and holiday / special event notifications such as welcome breakfasts, recycling audits/promotional recycling events, bicycle safety events, blood drives, ice cream socials, etc. General Update and maintain current daily and emergency client contact lists and client information manuals. Provide support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables. Assist in the maintenance of an organized updated manual and electronic filing system for all properties, invoices, purchase orders, vendors, invoices, client work order billings and other general files. Process correspondence with clients, contractors and other third parties for Property Management staff. Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances. Assist Property Management with contract documentation while following the policies and procedures of internal controls. Region/Building Specific Functions Perform other duties and special projects as assigned. Requirements and Qualifications High school diploma or equivalent certification required. Bachelor’s degree preferred. 0 to 3 years of previous customer service experience preferred. Prior administrative experience and experience in property and real estate management highly desirable. Proven customer service and problem solving skills. Ability to listen, think clearly and to communicate effectively and courteously in challenging and sometimes stressful situations. Excellent written and verbal communication skills. Demonstrated ability to determine needs and achieve results without close supervision. Demonstrated proficiency with Microsoft Office Applications. Ability to organize and coordinate work efficiently and set priorities. Ability to work independently and as part of a team. Consistently project professionalism in representing BXP at all times. Ability to work under pressure and effectively meet deadlines. Flexibility to work beyond the regular work schedule. Physical Requirements Involves work of a general office nature usually performed sitting such as operation of a computer. Involves work of a general office nature usually performed standing such as operation of a fax and printer. Involves movement between departments, and buildings to facilitate work. Regularly required lifting items that weigh approximately 15 lbs. – 20 lbs. This is an on-site position and requires in-person attendance. Internal and External Contacts The Property Management Coordinator will regularly interface both verbally and in writing, with client contacts, with the property management, leasing, construction, development and financial teams as well at external vendors, construction professionals and consultants. Reporting Structure: This position reports to a Property Manager who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.BXP is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Boston Properties #J-18808-Ljbffr