Artificial Intelligence Editor Jobs in Townsend, Montana

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Finance Manager

City of Port Townsend Port Townsend, WA

Job Description Job Description JOB SUMMARY Performs several skilled and complex financial, accounting, and supervisory tasks, including coordination of the annual budget. Supervises day-to-day operations of the financial services and front counter public experience functions of the Finance Department. Supports Finance and Technology Services Director with City treasury duties including investments, banking, and debt administration. ESSENTIAL DUTIES AND RESPONSIBILITIES Supervises the day-to-day operations of the financial services and front counter public experience functions of the Finance Department. Motivates and communicates clearly to create a collaborative team. Monitors workflow and assignments and provides technical support for Finance and public experience positions which may include Payroll, Accounts Payable/Purchasing, Accounts Receivable, Business Licenses/B&O Taxes, Utility Billing, Customer Service (Public Experience Liaisons), and Project Accounting. Assists the Finance & Technology Services Director with the coordination and preparation of the annual budget. Maintains budgeting software and supporting schedules, as directed. Supports the Finance & Technology Services Director with long-term financial forecasting, investment management and debt administration. Prepares short and long-term financial forecasts and estimates to monitor the financial condition of the City ensuring fiscal sustainability. Assists with revenue and expenditure forecasting based on current economic trends and historical data. Analyzes and monitors actual operating results for each department throughout the year comparing to budgets and forecasts. Serves as system administrator for the budgeting and financial reporting system. Maintains system security and assists with software upgrades. Ensures that system internal controls are in place for all modules. Assists with preparation of supplemental budget requests. Assists with the reconciliation of the City's cash balance to the General Ledger. Prepares and posts journal entries as needed. Analyzes and monitors the City's annual operating and capital budgets, providing monthly financial performance and status reports. Analyzes submittals from departments for budget conformance. Assesses fiscal impacts of alternative budget policies; new federal, state and local legislation; and administrative actions. Advises staff of those findings. Analyzes and monitors short- and long-term trends of revenues and expenditures to determine potential issues or opportunities facing City operations. Provides financial data and analysis upon special request from departments on current and proposed projects and programs. Supervises preparation of loan accounting reports and/or bond proceed reports; processes journal entries to transfer funds for capital projects. Assists in preparing presentations for City Council meetings, annual budget workshops and Committee and advisory board meetings as needed. Prepares daily bank and general ledger account reconciliations using established procedures within communicated deadlines. Identifies variances and coordinates corrective action with departments or finance staff if needed. Analyzes and maintains the City's equipment rental & replacement program adhering to policies. Organizes and accomplishes various assigned financial projects within established deadlines by performing complex financial analysis. Coordinates the preparation of the City's Annual Financial Report, which may include compiling financial statements, notes, and supplemental data as needed. Provides final draft report to the Finance & Technology Services Director for review prior to the State Auditor's Office required submission date. Supports the Finance & Technology Services Director in preparation of audit workpapers and schedules prior to the audit fieldwork. Provides hands-on support during audit fieldwork to ensure that audit work is completed accurately and timely. Responsible for assisting the Finance & Technology Services Director with ensuring the integrity of the City's financial records. The Finance Manager has a duty to report any anomalies, concerns, or financial discrepancies to the Finance & Technology Services Director and/or the City Manager in a timely manner so any issues can be researched and resolved. Prepares special reports and analyses as requested by the Finance & Technology Services Director or City Manager. Oversees project reporting for capital projects. Ensures project reports are routinely reconciled to the General Ledger. Oversees grant reporting and compliance. Processes journal entries to transfer funds for Capital Projects. Develops and maintains financial reports. Recommends changes in work methods, policies, and procedures to improve financial reporting, levels of service, and operating efficiency. May act as Finance & Technology Services Director's designee during absence. Leads, mentors, and develops staff. Oversees individual and group performance and development. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of Government Accounting Standards Board (GASB), Finance Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, recommended practices and policies, and rules and regulatory reporting requirements. Knowledge of State of Washington Budgeting, Accounting and Reporting System. Knowledge of financial analysis and projection techniques. Knowledge of Federal and State tax regulations. Knowledge to provide advice and technical assistance in the preparation of department annual budgets. Knowledge to employ cost-benefit analysis to review financial requests, assess program trade-offs, and explore alternative funding methods. Ability to examine past and current department budgets and research economic and financial developments that affect the department's spending and revenue generation. Skilled in communicating and presenting complex financial and/or policy information to audiences of various backgrounds and levels of sophistication. Skilled in developing public communication plans, programs and campaigns, including the production of support materials. Ability to conduct research and perform analysis on a variety of program issues. Ability to independently analyze a wide array of data and make sound, reasonable judgments and recommendations. Ability to prepare accurate and concise written material. Ability to establish and maintain effective working relationships with other City staff, community groups, developers, and other agencies. Maintain the confidentiality of sensitive andor confidential information. Deal tactfully and courteously with the internal and external customers. Establish and maintain effective working relationships with fellow employees. QUALIFICATIONS Required Bachelor's degree in finance, accounting, business administration or closely related field, plus five or more years of professional level accounting experience and at least two years' experience in a supervisory capacity, or a combination of education, skills, and relevant experience to adequately meet the requirements of the position. Advanced knowledge of computerized accounting systems, spreadsheet, and presentation software required. Preferred Experience in governmental or fund accounting. Knowledge of municipal budgeting practices and principles and rate setting processes. Excellent communication and presentation skills working with multiple peer groups and levels of management. WORKING CONDITIONS Duties are performed primarily in an office environment with sitting for long periods of time, utilizing standard office equipment and personal computer. The noise level in the work environment is usually moderately quiet. May be required to deal with upset customers. This position typically requires movement around the office, reaching, pushing, grasping, finger dexterity, hearing, seeing and repetitive motions. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BENEFITS WA State PERS retirement and optional 457 Deferred Comp Medical, dental, vision, ﬂexible spending account Life, AD&D, long-term disability, and long-term care insurance Sick leave (earns 1 day per month) Vacation (graduated accrual schedule starts at 8 hours per month) 12 paid holidays plus two floating holidays Up to 5 days of bereavement leave, if applicable Up to four weeks jury duty pay during service Employee Assistance Program (EAP) The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job-related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual's sex, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law. This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors. This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.

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Executive Assistant

Jefferson County PUD Port Townsend, WA

Salary: See Position DescriptionLocation : Port TownsendJob Type: Full-TimeJob Number: 202530Department: ExecutiveOpening Date: 04/11/2025DescriptionPosition represented by: non-representedThe expected hiring range is $78,200-$91,800. The full range for this role is $61,286-$120,120.JOB SUMMARYThe Executive Assistant acts as a liaison and facilitator of communication for the General Manager, Board of Commissioners, members of the executive management team, and outside vendors. This position works closely with the senior management team to assist and support in highly complex administrative duties that require independent judgment, accountability, organizational and prioritization skills, and outstanding interpersonal skills.Examples of DutiesESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:Provides executive level and confidential support to the District's General Manager, Senior Staff and Board of Commissioners.Prepares packets, agendas and meeting materials for Board of Commissioner meetings and Staff meetings, and other documentation, requiring a high level of communication, understanding and execution.Coordinates with staff, including senior managers and the Communications Department, to publish and distribute notices of Board of Commissioners meeting and workshops to adhere to the Open Public Meetings Act.Coordinates with General Manager, Commissioners and District staff to arrange, prepare, schedule and plan travel and/or training activities.Reviews actions taken by Board of Commissioners and directs notifications as may be required to appropriate parties, authenticates and ensures resolutions, contracts and other public documents are distributed and maintained as required by state law. Records documents with Jefferson County Auditor as required.Administers flow of information and interactions with the General Manager's office. Communicates and prioritizes information and issues given to the General Manager and assures that all relevant background material is provided.Schedules and maintains the General Manager's calendar by coordinating meetings, arranging appointments, and scheduling visits. Researches and provides required meeting materials.Acts as a liaison to the General Manager and other supervisory positions when asked to maintain confidential records and files or when assisting in discrete matters to adhere to District confidentiality standards.Assists multiple departments across the district with various administrative tasks.Retains knowledge and stays educated on Washington State WAC's and RCW's as they pertain to open Government Law in Public Records and Open Meetings.Serves as the Public Records Officer alternate and performs tasks related to the public disclosure process.Keeps General Manager, as appropriate, informed of significant and important matters requiring review or action.Prepares correspondence, forms and reports as requested. Proofreads documents for errors.May gather and summarize data and prepare various reports for the General Manager or the Board of Commissioners.Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization.Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentialityCoordinate use of District meeting facilities.Perform miscellaneous assistance to other departments when requiredResponds quickly and appropriately to customer, vendor and employee inquires, requests, or concerns.Performs other duties as assigned.Standard Workplace Expectations : Contribute to a successful work group by listening to and taking time to understand suggestions and concerns of co-workers.Offer constructive suggestions and ideas that help the team to meet or exceed objectives and goals by accepting and supporting team decisions.Maintain a positive and collaborative attitude in the workplace.Determine appropriate priorities to balance workload when deadlines compete. Seek assistance when needed.Respond quickly and appropriately to inquiries, requests, or concerns.Review own work for accuracy and routinely detect or prevent errors or mistakes that would prove costly or could jeopardize the operations of the PUD.Work additional hours as necessary to achieve departmental goals as directed by the supervisor.Review and follow District employee policies and procedures.Maintain regular and punctual attendance.SUPERVISORY RESPONSIBILITIESThis position does not have any supervisory responsibilities.POSITION REQUIREMENTS The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.Typical QualificationsEDUCATION AND/OR EXPERIENCE Associate's degree in administrative support, business management, public relations, or related field is required.Minimum of five (5) years' experience of progressively responsible executive or managerial administrative support and/or office management experience is required.Public sector experience is desirable.A Washington State valid driver's license is required.May be required to obtain Notary Public License.Any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the functions of this position may be substituted for the foregoing requirements.KNOWLEDGE, ABILITIES AND SKILLS Extensive knowledge of the structure and operation of a publicly owned utility including principles, practices, procedures, schedules and legal requirements; understanding of the requirements and laws pertaining to open public meetings and records management systems.Thorough knowledge of office practices, procedures, systems, and technology.Ability to establish and maintain effective cooperation and working relationships within the organization, with other agencies, and the general public.Ability to communicate clearly and effectively, both orally and in writing; to manage PUD records and record keeping functions with a high degree of accuracy and attention to detail.Ability to develop, implement and maintain effective policies and procedures to ensure compliance with existing and proposed laws and regulations.Ability to exercise independent judgment and initiative in the administration of applicable rules, procedures and laws.Ability to understand, use discretion and maintain a high level of confidentiality.Ability to successfully coordinate multiple priorities and handle competing deadlines.Ability to serve as the Public Records Officer alternate and understand the District's Public Disclosure Request process and records requirements at a general level.Supplemental InformationADDITIONAL REQUIREMENTS Must successfully complete a standard criminal background check. A standard Monday through Friday work schedule is expected to be maintained and the incumbent may be required to work hours in excess of 40 hours per week.WORKING CONDITIONS AND PHYSICAL DEMANDSPositions in this class perform work predominantly under normal office working conditions; considerable time working at a computer station is a regular part of the job. Reliable, punctual attendance is required. Mobility sufficient to travel to and work at various PUD facilities is required. Requires occasional lifting of objects up to 20 lbs. Manual dexterity required for keyboarding and use of mouse. Requires the ability to communicate effectively via phone.RESIDENCY REQUIREMENTJefferson County PUD requires the candidate in this position to reside within Jefferson, Kitsap or Clallam County. The residency requirement must be met within six (6) months of hire date.NOTE : Jefferson County PUD is a Rural Utilities Services (RUS) borrower.Jefferson County PUD provides a robust benefit package to all full-time employees. The following summary describes typical benefits available. Actual benefits may vary by position type. Please reach out to our Human Resources team for specific benefit information.Medical, Dental, Vision and Rx Insurance: Comprehensive medical, dental and vision insurance plans. The PUD pays 100% of the monthly premium, regardless of the number of dependents covered. Insurance is effective the first of the month following employment.Health Reimbursement Arrangement (HRA VEBA): HRA VEBA plan is a health reimbursement arrangement (HRA) for employees to use for qualified health care expenses of the employee and eligible dependents while employed and upon separation of employment. Employees contribute, through payroll deduction, tax-free contributions of $75 per month. The PUD contributes $50 per month.Retirement: The District is a member of PERS and participation is mandatory for employees in eligible positions. Both the employee and the employer make contributions to the PERS system. Employee contributions are made on a tax-deferred basis. New employees may choose between PERS Plan 2 and PERS Plan 3.The PUD participates in the Washington State Deferred Compensation Program (457 plan). DCP allows employees to defer a portion of their paycheck for investment for retirement similar to a 401(k). The PUD matches employee deferrals at 50 cents per dollar, up to a total match of 4% from the PUD.Paid Time Off: The PUD utilizes a PTO program. New employees are offered 20 days of PTO each year. PTO accrues at 6.15 hours per biweekly pay period. Accruals increase with longevity of service after 3 years.Holidays: The PUD recognizes 11 holidays and provides two floating holidays each year. The second floating holiday is available for use after six months of employment. Floating holidays must be taken during the calendar year in which the floating holiday is earned. At 5 years of employment, employees are offered 3 floating holidays each year and 4 floating holidays each year after 10 years of employment.Observed Holidays: New Year's DayMartin Luther King DayPresidents' DayMemorial DayJuneteenth National Independence DayIndependence DayLabor DayVeterans' DayThanksgiving DayDay after ThanksgivingChristmas DayDisability Insurance: The PUD offers a short-term disability policy, beginning on the 41st hour you are unable to work, that pays 70% of your salary for up to 180 days. A separate long-term disability insurance applies after 180 day waiting period.Life and AD&D Insurance: $50,000 through Standard Insurance.Wellness Reimbursement: The PUD offers up to $300 per year in expenses related to wellness activities and items such as exercise equipment, massage therapy, gym memberships, etc.Tuition Reimbursement: The PUD encourages employees to continue their education to further their professional development. The PUD reimburses up to $2,500 for employees to attend coursework outside of regular training.Please note that all provisions in this summary are subject to change.

Artificial Intelligence Editor jobs in Townsend