Executive Secretary jobs in Cambridge

Director, Executive Programs, Executive Education

Massachusetts Institute of Technology Cambridge, MA

DIRECTOR, EXECUTIVE PROGRAMS , MIT Sloan Executive Education, will target and cultivate custom business leads to expand new custom client base and nurture growth with existing custom clients; lead the development and design of new custom, open enrollment and digital programs in collaboration with Faculty; manage a portfolio of custom, and open enrollment delivered both in person and online with responsibility for client and faculty relationship management, program design, planning/budgeting, educational outcomes and financial performance; maintain an in-depth knowledge of the full portfolio of program offerings and Executive Education faculty expertise, so as to be able to advise companies and individuals in their selection of MIT Sloan Executive Education programs; provide organizational leadership in area(s) of strategic value to the business. e.g. specialist knowledge and leadership within the organization in learning technology for executive education, content and/or action learning; leverage relationships and activities across campus to enhance program and client development; and supervise program delivery teams. #J-18808-Ljbffr

Work Life Balance

Director, Executive Programs, Executive Education

Massachusetts Institute of Technology Cambridge, MA

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Executive Assistant

Flagship Pioneering Cambridge, MA

Flagship Pioneering is a bioplatform innovation companythat invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies. This is a new position and an outstanding career opportunity for an experienced Executive Assistant to provide high-level support to one of Flagship Pioneering's Executives. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities. Must be detail-oriented and have strong organizational skills to effectively manage administrative tasks. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through. This is ahybrid position, with expectations to be in person at HQ (Cambridge, MA) on a weekly basis. Why Flagship? At Flagship Pioneering, YOU get: inspiring leadership, great company culture, competitive compensation packages, best in class benefits, generous PTO, beautiful office space stocked with unlimited snacks and impactful work with endless career growth. As an Executive Assistant you will: Coordinate executive calendars for work related to the operational day-to-day activities of an ever changing, venture creation firm. Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department. Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events. Provide back-up coverage to other Executive Assistants as necessary. Manage projects for a variety of initiatives that foster intradepartmental collaboration, and advancing the priorities of the department. Coordinate worldwide travel plans including expense reporting and reimbursement. Who You Are: Bachelor's degree required. 5 plus years of experience in providing support to high-level executives preferably at the “C” suite level. Proven ability to work in a dynamic, demanding, and fast-paced environment. Exceptionally organized with keen attention to detail. Skilled at multi-tasking with ability to shift focus and priorities while under pressure and within deadlines. Outstanding verbal and written communication skills; strong ability to inform and engage through written communications. Highly interpersonal with effective relationship-building skills. Professional, positive manner, with experience in a role requiring a high degree of confidentiality and discretion. Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops. Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities. Energetic, enthusiastic, and interested in learning within a multifaceted, fast-paced, fast-growth organization. Proficient in MS Office 2010 (Word, PowerPoint, some Excel) with Advanced Outlook organizational and calendaring skills Ability to work in our Cambridge, MA office on a consistent basis, likely Monday through Thursdays to support the Executives’ needs. Joining Flagship Pioneering will allow you to: Make an impact as part of a Fortune “Change the World” company Be energized by an exciting startup culture Surround yourself with inspirational colleagues and leaders Support innovative breakthroughs in health care and sustainability Expand your horizons with opportunities for professional growth Enjoy unparalleled employee benefits and rewards programs Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto. #LI-NM1 #J-18808-Ljbffr

Executive Assistant

Beth Israel Lahey Health Cambridge, MA

Executive Assistant

Global Arts Live Cambridge, MA

1 day ago Be among the first 25 applicants This range is provided by Global Arts Live. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $60,000.00/yr - $65,000.00/yr Global Arts Live Cambridge, MA, United States ORGANIZATIONAL OVERVIEW For over 30 years, Global Arts Live has been a leading force in bringing exceptional global music and dance to stages across Greater Boston. We aspire to transcend borders, cultivate community, and enrich lives through cultural diversity and artistic expression. To date, we have presented more than 800 artists from over 70 countries, performing in over 1,500 events attended by more than 1 million people. We are in the midst of unprecedented growth as we launch a state‑of‑the‑art performing arts center, The Platform, in Kendall Square, Cambridge, MA. Supported by a $20M campaign and operated by an associated business unit, this new venue includes a 400‑seat theater, 125‑seat cabaret space, rehearsal studio, and buskers' platform – all of which will further our mission and amplify our impact. The Platform will have its grand opening in September 2026. POSITION OVERVIEW Global Arts Live seeks an Executive Assistant/Board Liaison to support the CEO, facilitate stewardship of the boards of directors, and assist the Director of Artistic Programs. The Executive Assistant will provide a filter for incoming requests, while executing a variety of administrative functions and coordinating strategic initiatives. The ideal individual will have excellent judgement in a variety of situations, and an ability to handle confidential matters with discretion. They will be adept at organizing sensitive, complex, and dynamic situations with impeccable attention to detail. The Executive Assistant will need to be able to perform under pressure and work independently on projects from conception to completion. RESPONSIBILITIES Supporting the CEO Prioritizes incoming requests to the CEO from staff, board, donors, and external constituents, issues reminders and follow‑up as needed, drafts and files CEO's correspondence, and manages the CEO's calendar, ensuring it continues to be respected and followed Coordinates strategic initiatives and helps think through their execution Supports CEO's fundraising activities, especially as related to the entrepreneurial growth of the organization as it doubles its staff and opens a new performing arts complex, and in coordination with the development team Manages staff meetings on behalf of the CEO and contributes to the coordination of the administrative operations of the organization Completes a broad range of administrative tasks that may include tracking relationship‑building; creating meeting agendas and minutes; filing/retrieving documents, submitting expense reports; entering data to support operations; and coordinating confidential correspondence Provides general office management including answering the office line, coordinating supplies, deliveries, visitors, guest travel, and landlord maintenance requests Represents the organization at concerts and other events Responsible for other duties as assigned by the CEO Supporting the Board Under the direction of the CEO, serves as staff liaison to two boards of directors and multiple board committees Manages the board and committee meetings, establishes calendar, arranges meeting locations and refreshments, tracks RSVPs, drafts agendas and minutes, and ensures follow‑up on next steps Spearheads the creation and distribution of board report packets; tracks all board communications and discussions Maintains confidentiality and exercises discretion in relationships with board members Ensures compliance with applicable rules and regulations set in bylaws regarding board and board committee matters Responsible for other duties as assigned by the CEO Supporting the Director of Artistic Programs Up to one‑third of this position's time may be dedicated to supporting the Director of Artistic Programs Assist with drafting, editing, circulating for signature, tracking, and filing contracts with artists and their agents Performs other duties as assigned by the Director of Artistic Programs SKILLS AND EXPERIENCE Demonstrated exceptional writing, editing, and proofreading skills Discretion and effective interpersonal skills Proven ability to organize details and complex information and situations Experience working in a database, ticketing system, and/or CRM (Tessitura preferred) Proven ability to operate independently with good judgment and strong decision‑making capability Track record of proactive and practical problem‑solving in a fast‑paced environment Experience with handling competing demands, able to handle multiple projects simultaneously Proven ability to achieve results when working collaboratively with a wide range of people, cultures, and ideas OTHER Flexible schedule, ability to work nights and weekends Ability to lift 30 lbs. and climb 2 flights of stairs Passion for music, dance and the performing arts a must EDUCATION AND EXPERIENCE REQUIREMENTS B.A. or equivalent At least two years of experience working in a complex, creative office environment, preferably supporting an executive Expert in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, Teams, Copilot) and quick learner on other software Proficient in Adobe Acrobat, Zoom, Slack, and Asana Arts administration experience preferred Prior experience working with a board ideal HOURS The regular hours for this position are from 9:30-5:30, Monday through Friday, but evening hours will be added. This position is 100% in‑office, there is no opportunity for this to be remote or hybrid. COMPENSATION This is a full‑time, non‑exempt position with an annual salary range of $60,000 – $65,000, commensurate with experience. Benefits include health, dental, disability and life insurance; SIMPLE Cafeteria flexible spending account; paid vacation, sick, and personal days; and 10 paid holidays. TO APPLY Please apply through https://globalartslive.applicantpro.com/jobs/ and submit a resume with a cover letter that ties your experience to the needs of the job. You are encouraged to apply as soon as possible since interviews will be scheduled on a rolling basis. No postal mail, no phone calls, please. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Reflecting the artists we present and the audiences we serve, Global Arts Live is an equal opportunity employer and welcomes applications from candidates demonstrating diversity of race, gender, sexual orientation, religion, ethnicity, and national origin. Global Arts Live is committed to creating a work environment that values respect, integrity, diversity, and inclusion. #J-18808-Ljbffr

Executive Assistant

Lila Sciences, Inc. Cambridge, MA

As Executive Assistant, you’ll provide high-impact support to several senior leaders across Business Operations and Software. You’ll operate at the heart of a fast-moving team, ensuring day-to-day operations run smoothly while anticipating needs, resolving bottlenecks, and keeping priorities on track. This is a hands‑on, high‑visibility role for someone who thrives in a fast‑paced, mission‑driven environment and brings exceptional organization, judgment, and follow‑through to everything they do. What You’ll Be Building Provide calendar, meeting, and inbox support for multiple senior executives, proactively resolving conflicts and tracking priorities Coordinate internal and external meetings, agendas, notes, and follow‑ups, ensuring key decisions and action items move forward Draft, edit, and manage communications and updates across teams using tools like Slack, Notion, and Outlook Partner cross‑functionally to support operational and strategic initiatives across Business Operations and Software Help organize team events, culture initiatives, onboarding activities, and on‑site logistics for leadership What You’ll Need to Succeed 5+ years of experience supporting senior leaders, ideally in fast‑paced, tech‑forward or high‑growth environments Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously Strong written and verbal communication skills, with comfort working across a range of stakeholders High degree of discretion, sound judgment, and professionalism Proficiency with Outlook, Slack, and Notion. Bonus Points For Experience in startup or entrepreneurial environments Strong project coordination skills and ability to track cross‑functional deliverables Experience managing team events, office ops, or internal communications Comfort working in a dynamic and evolving organizational structure Interest in the mission of Lila Sciences and its impact‑driven culture About Lila Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply. Compensation We expect the base salary for this role to fall between $108,000–$144,000 USD per year , along with bonus potential and generous early equity. The final offer will reflect your unique background, expertise, and impact. Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. A Note to Agencies Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto. Apply for this job #J-18808-Ljbffr

High salary

Account Executive

Blitzy AI Cambridge, MA

Blitzy is a Cambridge, MA based rapidly scaling AI startup. The Blitzy Platform is an autonomous software development platform designed for the enterprise. We're backed by multiple tier 1 investors, have success as founders at the last start-up, and dozens of Generative AI patents to our names. Blitzy enables development teams to transform six-month software projects into six-day turnarounds using the Blitzy Platform, an agentic platform that enables thousands of AI Agents to ‘think’ and cooperate for hours to bulk build software with precision. The platform precisely builds everything AI can deliver, typically 80% of any feature set or new product, while providing a human engineering guide listing the final 20% of tasks to get to production. With over 27 patents and counting, Blitzy is actively hiring in Cambridge, MA. Location: One Kendall Square, Cambridge MA 02139 (In-person role) About the role We are looking for multiple Account Executives to join our team and own a pipeline from inbound meetings to close. We have more qualified inbound demand than people to handle the calls. You will work alongside a rapidly growing, high performance sales team. You will also work collaboratively with our AI Solutions Consultants (Sales Engineers) to pair technical validation within the sales cycle with commercial validation/ROI. You will be interfacing with CIO/CTO, SVP Engineering down to individual developers during the sales cycle. What Success Look Like You independently execute an end to end sales process from qualification, to multi-stakeholder management, to closing. You operate as a consultative to aid the enterprise in accelerating their SDLC You are a challenger. You push to get the enterprise to be successful over just relationship building. You move fast and learn fast. You are able to navigate a technical product and technical product buyer. A sales engineer is an available resource, but you should understand the basics of how software works and how Blitzy works technically. Collaborative and motivated, you work closely with sales engineers, software developers, customer success and leadership to align strategy and execution. You are a team player with an athlete mentality. You value winning. Areas of Ownership Our hiring process is designed for you to demonstrate a generalist set of capabilities, with a specialization mutli-stakeholder technical sales. Successful candidates must have expertise in the following Qualifying BANT in an introductory call Qualifying/Uncovering MEDDICC early in the sale cycle Execute additional discovery in every meeting to validate assumptions Getting to power within an organization, typically the CTO, CEO or Engineering Leader Executing effective technical validation process Closing Ability to navigate a technical product and a technical buyer Ability to work well with Customer Success Ways to stand out Flexibility Team first attitude Understanding of the basics of how software works and is built Experience selling a technical product Experience working with developers or leading a software project yourself You need to be very excited about Generative AI and must be eager to identify ways to use this in your own work You’ll Get Competitive Salary and commission Paid medical, dental, and vision insurance for you and your dependents 4% 401K match Equity Flexible vacation days, sick days, and work from home days Technology (hardware, software, reading materials, etc.) equipment and / or allowance The opportunity to re-shape an entire industry and create a platform that changes the future of software creation. Beautiful office environment with adjacent offices shared by other start-ups. It’s an energizing community. Unlimited snacks, fizzy water, coffee, espresso, and whatever else you need to perform at your best. Culture Our founding team is composed of a Serial Gen AI Inventor and a Serial Entrepreneur. We work hard, have a curious mind-set, and believe in a low-ego high output approach. We love to move fast on all ‘two-way door’ decisions. A good decision made today is better than a ‘perfect’ decision in 1 week. We believe in the importance of being an ‘everyday athlete’ so you can bring your best mind to work. We promote getting great sleep, motion/movement in daily, along with whatever other type of restorative activity gets you to optimal mental performance. It makes for a happier and more productive team. What we ask of you Please ask yourself if you are ready for a challenge before applying. Even in optimal conditions, Start-Ups are hard, and are always a lot of work. What you do week to week will change. If this feels exciting, not concerning, that’s a good sign. They also require a lot of autonomy. We will be in person, and we have relevant experience, but we do not have all the answers. Like every start-up, we continue to discover as we build. If this is exciting, please reach out. To apply Apply through this posting. Process Here’s what you can expect. 3x Interviews (1 in person live exercise) Notification of offer with timeline to accept #J-18808-Ljbffr

Account Executive

Zimmerman Advertising Cambridge, MA

You love advertising! You love working on iconic brands like Kay Jewelers, Yuengling, McDonald\'s, AutoNation, Planet Fitness, Five Below, JetBlue, and others. You have a passion for delivering what clients want. You know how to solve a multitude of problems, but you don’t have multiple personalities. You are, as your mom tells her friends, "well rounded". You have a level head, real world experience and the ability to combine these two sides to deliver client solutions that make you and your bosses proud. And our client successful. If you love working with talented people, who love to laugh, and having fun, come be our next Account Executive. Responsibilities Assist with multiple projects, ranging from minor tactical assignments to supporting complex, integrated campaigns ensuring that these projects meet or exceed internal team and Client expectations. Maintain direct contact with the Client and represent the Agency’s core values while fostering a strong relationship with both Clients and internal teams on a daily basis. Coordinate and communicate relevant project information to the team to ensure that the outcome addresses the Client’s business requirements while demonstrating creativity and business logic, in addition to being on time and on budget. Lead, organize, activate and control day-to-day Agency processes, bringing a perspective to the development of strategies and the execution of creative and media plans Responsible for the ongoing tactical execution of print, broadcast, digital, social and in-store evergreen & promotional campaigns, inclusive of communication with the Client Assist in the development of marketing and advertising strategies and plans, including gathering and analyzing client, industry and competitor information. Train and provide accurate direction to Account Coordinators & Jr. Account Executives. Lead project executions, managing timelines, processing job orders, working collaboratively across Agency departments to meet Client deliverables Quality Assurance of Client assets for job processing (ad unit specs, copy, images, files, scripts, storyboards, spots, approvals, versioning and legal compliance). Proof all Client facing documents published by the Agency Update and manage internal and Client facing status reports. Communicates progress and challenges in a timely and succinct way Attend relevant internal and Client meetings and proactively contributes to conference reports by compiling notes indicating key points and clear next steps including stakeholders Possess/portray a strong positive, professional attitude at all times and work effectively in a team environment. Project Management Collaborate with multiple Agency teams (Creative, Media, Traffic, Studio, Social, Digital) to identify deliverables, assess scope, build timelines, define processes and assign stakeholders Manage internal and external status documents to track project process Troubleshoot tight deadlines and hold others accountable for deliverables Assist in planning broadcast and social content shoots with producers, creative and studio teams Communicate progress and challenges in a timely and succinct way Open creative jobs inclusive of briefs, mandatory inclusions, budgets, brand tone, campaign objectives and timelines/go live dates. Activate change logs and revisions in a timely and accurate manner Monitor production timetables and ensures each milestone is met and addressed, keeping Clients and internal teams apprised of process and timeline ramifications. Ensure all creative has passed through proper approval and legal channels prior to implementation Create and maintain project budgets and billing documents Integrated Campaign Development Conduct and compile industry and competitive research Work with Media Planning and the Account Team in development of monthly, quarterly and annual integrated media plans Monitor flight and launch dates for all channels in all markets (Broadcast, Digital, Social, OOH, Print and emerging channels.) Manage estimates and billing with Account Coordinator to ensure accuracy and timely invoicing Provide nightly updates informing Account Supervisor of top level status of Client deliverables and key initiatives Assist with market analysis including, but not limited to: daily sales numbers, weekly competitive analysis, industry trends and integrated campaign performance Participate in brainstorming sessions with Strategy & Creative teams Qualifications Bachelor\'s Degree in Marketing, Advertising, Communications or relevant, equivalent experience. 2-3+ years experience as an Account Coordinator or Account Executive or related role in an advertising or marketing agency General knowledge of traditional and Digital Media experience is highly preferred Candidate should be familiar with Agency & Account Services Desire to develop a strong working knowledge of advertising and marketing at a world class Agency spanning Broadcast, Digital, Social, OOH, Print and emerging channels. Keen attention to detail and strong communication skills. Ability to communicate with people at all levels of the organization. Ability to develop detailed plans and assist in running team meetings, identify and resolve issues and manage risk Working knowledge and excitement of emerging trends and the delivery of 360 marketing solutions within both digital and traditional channels Excellent organizational and time management skills Positive outlook and good interpersonal skills A “DO IT NOW” mentality Understanding of the Client’s industry and business. Ability to build relationships and gain trust. A strong sense of urgency and commitment to get the job done quickly and with high quality Must be computer literate with proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook with the ability to learn new software & operating systems #J-18808-Ljbffr

Account Executive

Blitzy Cambridge, MA

Account Executive

Forrester Cambridge, MA

Get notified about new Forrester jobs in United States . Available opportunities Senior Director of Professional Services Consulting Content Marketer (Editorial and Thought Leadership) Data Analyst - (SAS, SQL and Tableau) - Banking Future Opportunities – Entry-Level Talent Hub (Remote within the US) Director - GenAI Transformational Leader 6 months Internship in Strategy & Data Science, New York - October Start #J-18808-Ljbffr

High salary

Executive Assistant

Aurion Biotech, Inc. Cambridge, MA

JOB TITLE: Executive Assistant LOCATION: Cambridge, MA REPORTS TO: Executive Director, Head of Program Management SALARY RANGE: $106,000 to $130,000 ABOUT THE POSITION The Executive Assistant is a newly created role at Aurion Biotech, providing high-level support across a range of key functions. Serving as executive assistant, meeting planner, website administrator, conference coordinator, and internal communications lead, this individual plays a central role in ensuring operational excellence. Reporting to the Executive Director, Head of Program Management, the Executive Assistant is proactive and highly organized, with a strong ability to anticipate needs, manage competing priorities, and execute tasks efficiently. KEY RESPONSIBILITIES Provide high-level administrative support to executives, including managing complex calendars, travel, and expense reporting Maintain awareness of leadership priorities, whereabouts, and upcoming commitments to ensure seamless coordination and proactive scheduling adjustments Coordinate scheduling, contracts, and reimbursements for KOL, investigator, and consultant engagements Lead planning and logistics for company meetings, town halls, and offsites, including vendor management, venue selection, catering, and travel arrangements Coordinate logistics and sponsorship activities for scientific and industry events, including company participation, conference registrations, and meeting needs. Manage relationships with website vendors and consultants to ensure content is timely, accurate, and aligned with Aurion’s external communication strategy Proactively identify opportunities to minimize executives’ time spent on administrative tasks ABOUT AURION BIOTECH With offices in Seattle, Boston, and Tokyo, Aurion Biotech is a clinical-stage biotech company, whose mission is to restore vision to millions of patients with life-changing regenerative therapies. The Company’s first candidate is for the treatment of corneal edema secondary to endothelial dysfunction, and one of the first clinically validated cell therapies for corneal care; it was recently granted regulatory approval from Japan’s PMDA. Aurion Biotech is the recipient of the prestigious Prix Galien award for best start-up in biotech. The Company is preparing for clinical trials in the U.S. We are growing rapidly and seek to hire highly motivated candidates from diverse backgrounds, cultures, and experiences, who share our values: Stewardship : We make the world a better place for our patients, our communities, our clinicians, and our colleagues. We act responsibly as individuals, as employees, and as a company. Transformation : We embrace our challenges, our successes, and our failures. We are curious, we take risks, and we collaborate. Grit : We break down walls and strive to achieve the impossible. We are persistent and resilient, and we deliver on our commitments. Aurion Biotech has a lot to accomplish in the next few years and this role is key to our success. Privately held, Aurion Biotech is backed by Alcon, the global leader in eye care. To learn more about Aurion Biotech, visit www.aurionbiotech.com LIFE AT AURION BIOTECH We want our people to wake up every morning excited and energized for work. We value employees, which is why we invest in making life at Aurion Biotech healthy, fun, and rewarding: Robust Benefits : We offer full health insurance to employees and their families, and all the acronyms: 401(k) matching, EAP, FSA, and generous PTO. Total Rewards: We offer competitive compensation packages to ensure all Aurion employees are rewarded for their hard work. Perks and Fun: Paid parking, subsidized commuter passes, in-office catered lunches, team events, and community projects are just a few ways that we bond, celebrate each other, have fun, and live our values. QUALIFICATIONS AND EDUCATION To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor’s degree or equivalent experience with 6+ years of related experience as an Executive Assistant Experience in a startup biotech environment is preferred Meeting planning in corporate environment required Experience in managing vendors required #J-18808-Ljbffr

Executive Assistant

Dorchester County Economic Development Cambridge, MD

3 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Essential Job Functions Administrative: Greets visitors, Answers/transfers phone calls, take messages and maintain internal telephone listing, Schedules appointments and meetings, maintains calendars, distributes mail, orders supplies, etc. Primary Notary of the County Councils Office, limited to County items, Preparation and distribution of constituent letters, Manages files of departmental contracts, leases, agreements, grants, etc., Maintains record and retention schedules, Distributes various communications to department heads, external organizations and other government entities, Contributes to special projects as assigned by the County Manager and assists other departments, as needed, Communicates directly with residents in response to inquiries about County government; refers inquiries to subject matter experts when applicable. Education, Experience, and Certifications (minimum qualifications) High School Diploma (Associates degree preferred) with three or more years of administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Knowledge of standard office procedures and office software, to include Microsoft Office. Possess strong written and verbal communication skills and organizational and multitasking skills with attention to detail and accuracy. Familiarity with local government operations and administrative procedures preferred. Possess a high level of integrity, with the ability to maintain confidentiality and handle sensitive information with discretion. Be or become a Notary Republic within first year of employment. Possess a valid drivers license. Physical requirements and working environment: Must be physically able to operate a variety of machinery and equipment including a computer, copier, telephone, and communications equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for light work. Must be able to stand, walk, and traverse department and community for extended periods. Capable of ascending stairs and pedestrian areas as needed. Clear vision and hearing, including the ability to communicate effectively in various environments. Other: May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When position requires vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by Dorchesters safe driving policy. Americans with Disabilities Act Compliance: Dorchester County is an Equal Opportunity Employer. ADA requires Dorchester County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Seniority Level Mid-Senior level Employment type Contract Job function Administrative Industries: Government Administration #J-18808-Ljbffr

Executive Assistant

Talent Groups Cambridge, MA

Executive Assistant – Cambridge, MA (Onsite) Scholar Rock is hiring an Executive Assistant to support our Chief Business Officer. This onsite role will manage complex scheduling, travel coordination, meeting logistics, document preparation, and communication with internal teams, Board members, and external partners. Key Responsibilities: Manage calendars, meetings, conference calls, and travel. Support preparation of presentations, agreements, and meeting materials. Coordinate agendas, take meeting notes, and oversee event logistics. Maintain strong relationships with internal/external stakeholders. Assist with conference planning (JPM, BIO International) and basic legal/BD tasks. Qualifications: Experience supporting C-suite executives; biotech/pharma preferred. Strong organizational, communication, and multitasking skills. High attention to detail and ability to manage confidential information. Proficient in MS Office, SharePoint, SmartSheet. #J-18808-Ljbffr

Executive Assistant

Harvard Law School Cambridge, MA

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Law School? Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger. Job Description Faculty Support Services seeks an Executive Assistant (EA) who is able to fulfill a dual role as an independent problem‑solver and enthusiastic team member. The EA relishes the opportunity to oversee and manage the academic lives of two full‑time Harvard Law School professors and Berkman Klein Center for Internet & Society (BKC) co‑directors. Professor Charles Nesson requires high competency in course planning, scheduling, and online platform support such as course websites and lodging legal filings, and the ability to think laterally when solving problems, with a willingness to take broad ideas and pare them down to manageable action items. Professor Jonathan Zittrain requires an intense ability to focus on calendaring and scheduling mindful of a variety of people and priorities; a willingness to multitask and add, drop, or reorganize priorities at a moment’s notice; and openness to changing or rethinking existing practices. Professor Nesson and Zittrain’s work with the Berkman Klein Center for Internet & Society adds an extra layer of responsibilities to a typical EA role, including scheduling of events and meetings at BKC, and working with BKC staff to coordinate projects, papers, and directors’ meetings. Professor Zittrain is also the director of the Harvard Law School Library, which requires working directly with Library staff, including the Library Innovation Lab, on projects, papers, and initiatives, and ensuring timely follow‑up in all interactions. Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high‑quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support. As the Executive Assistant you will Perform a wide range of administrative activities for two highly active faculty members supporting their teaching, research and external activities. Serve as a key contact for a high volume of inquiries from the press, students, colleagues, and other constituents, independently prioritizing and troubleshooting issues and tracking/monitoring necessary follow‑up activity. Manage a complex calendar, triaging high volume of invitations weekly. Manage domestic and international travel planning logistics. Provide comprehensive support for classes, including managing the course website, editing cases and course materials, obtaining copyright permission, and preparing teaching materials such as seating charts. Arrange all ITS (Information Technology Services) needs for course, arrange office hours, enter grades, and prepare exams. Proofread, format, check, and edit documents; conduct ad hoc internet and library research; maintain and organize complex files. Use Concur and B2P (Buy‑to‑Pay) financial platforms to process payments, invoices, and reimbursements, and other financial transactions. Perform general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events. Proofread and process student recommendation letters. Qualifications Basic Qualifications 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Qualifications And Skills A successful candidate will be committed to supporting Professors Nesson and Zittrain, as well as Harvard as a whole, in achieving academic success; all the while honing their own administrative skills and developing into a supportive and enthusiastic leader within the office and the University. We are looking for people who have Strong organizational skills, superior attention to detail, and the ability to handle large work volume and juggle priorities independently. Experience managing calendars and interacting/problem solving with a wide range of constituents. Excellent oral and written communication skills with the ability to forge strong collaborative working relationships. Proficiency with Word, Adobe Acrobat Pro, Excel, PowerPoint, and ability to learn new software programs as needed. Additional proficiency with internet applications, such as YouTube, Google Drive, etc. A proactive approach to work with an ability to quickly pivot and adapt. Capability of working both independently and as part of a team. Initiative and a knack for anticipating problems and taking ownership of the work to help the faculty member accomplish professional goals. A high level of professionalism and reliability, with an understanding of the importance of maintaining confidentiality. Additional Information Standard Hours/Schedule: 40 hours per week. Full time, M‑F. Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position. Pre‑Employment Screening: Identity. Other Information: All offers are made by HLS Human Resources. Work Format Details This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work‑life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non‑Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. #J-18808-Ljbffr

Dynamic Environment

Executive Assistant

Aurion Biotech Cambridge, MA

Join to apply for the Executive Assistant role at Aurion Biotech . This role offers a competitive base pay range of $106,000.00/yr - $130,000.00/yr . Your actual compensation will be based on your skills and experience. Job Title: Executive Assistant Location: Cambridge, MA Reports To: Executive Director, Head of Program Management Salary Range: $106,000 to $130,000 About the Position: The Executive Assistant is a newly created role at Aurion Biotech, providing high-level support across a range of key functions. Serving as executive assistant, meeting planner, website administrator, conference coordinator, and internal communications lead, this individual plays a central role in ensuring operational excellence. Reporting to the Executive Director, Head of Program Management, the Executive Assistant is proactive and highly organized, with a strong ability to anticipate needs, manage competing priorities, and execute tasks efficiently. Key Responsibilities Provide high-level administrative support to executives, including managing complex calendars, travel, and expense reporting Maintain awareness of leadership priorities, whereabouts, and upcoming commitments to ensure seamless coordination and proactive scheduling adjustments Coordinate scheduling, contracts, and reimbursements for KOL, investigator, and consultant engagements Lead planning and logistics for company meetings, town halls, and offsites, including vendor management, venue selection, catering, and travel arrangements Coordinate logistics and sponsorship activities for scientific and industry events, including company participation, conference registrations, and meeting needs Manage relationships with website vendors and consultants to ensure content is timely, accurate, and aligned with Aurion’s external communication strategy Proactively identify opportunities to minimize executives’ time spent on administrative tasks Qualifications and Education Bachelor’s degree or equivalent experience with 6+ years of related experience as an Executive Assistant Experience in a startup biotech environment is highly preferred Meeting planning in corporate environment required We are an equal opportunity employer and a firm believer in diversity. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. About Aurion Biotech With offices in Seattle, Boston, and Tokyo, Aurion Biotech is a clinical‑stage biotech company, whose mission is to restore vision to millions of patients with life‑changing regenerative therapies. The Company’s first candidate is for the treatment of corneal edema secondary to endothelial dysfunction, and one of the first clinically validated cell therapies for corneal care; it was recently granted regulatory approval from Japan’s PMDA. Aurion Biotech is the recipient of the prestigious Prix Galien award for best start‑up in biotech. The Company is preparing for clinical trials in the U.S. We are growing rapidly and seek to hire highly motivated candidates from diverse backgrounds, cultures, and experiences, who share our values: Stewardship: We make the world a better place for our patients, our communities, our clinicians, and our colleagues. We act responsibly as individuals, as employees, and as a company. Transformation: We embrace our challenges, our successes, and our failures. We are curious, we take risks, and we collaborate. Grit: We break down walls and strive to achieve the impossible. We are persistent and resilient, and we deliver on our commitments. Life at Aurion Biotech We want our people to wake up every morning excited and energized for work. We value employees, which is why we invest in making life at Aurion Biotech healthy, fun, and rewarding: Robust Benefits: We offer full health insurance to employees and their families, and all the acronyms: 401(k) matching, EAP, FSA, and generous PTO. Total Rewards: We offer competitive compensation packages to ensure all Aurion employees are rewarded for their hard work. Perks and Fun: Paid parking, subsidized commuter passes, in‑office catered lunches, team events, and community projects are just a few ways that we bond, celebrate each other, have fun, and live our values. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries Biotechnology #J-18808-Ljbffr

Executive Assistant

HubSpot Cambridge, MA

POS-12454 We are seeking an Executive Assistant to join HubSpots Company Pillar who is passionate about providing top-tier support to our leaders and employees while thinking creatively about how we can continuously improve the employee experience and optimize their time so they can focus on growing better. In this role youll get to : Manage the daily calendars and travel needs of Company Pillar leaders handling all incoming / outgoing meeting requests. Serve as a key point of contact for external stakeholders including vendors Board members investors and other strategic partners ensuring professional and timely communication on behalf of Company Pillar executives. Support the leadership team in the preparation of All Team meetings and team offsites - this may include ownership of the agenda arranging and managing logistics and pulling content together. You may also support planning and execution of all-Company meetings or events. Collaborate with a network of HubSpot Executive Assistants and Coordinators on cross-team backup support and broader company initiatives. Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives. >Assist in event management and travel preparation for virtual and in person team events. Process expense reports open purchase orders coordinate payments and manage relationships with external vendors including contract coordination and invoice processing. We are looking for people with : Proven track record of success providing administrative support or coordination in a high-performing fast-paced environment with experience supporting senior leadership and managing multiple stakeholders both internally and externally. High level of professionalism acting as a representative of their executives and HubSpot in all internal and external interactions including potentially with Board members vendors and strategic partners. Remarkable drive bias for action and enthusiasm for exceptional customer service no matter how large or small the request. Ability to effectively prioritize and manage the needs of multiple stakeholders across multiple channels of communication. Outstanding organizational skills. Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot including executives as well as Board members vendors partners and other external contacts. Comfort with ever-changing technology including use of AI tools and proficiency in Microsoft Office Suite and Google Apps. The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities / requests. Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail. Flexible and able to handle ad hoc issues that may arise outside of core business hours. Be available to travel on average once per quarter to support our in-person programming (e.g. executive offsites in-person office events other engagements). A passion for HubSpots commitment to our culture and goal of creating exceptional candidate and employee experiences. Cash Compensation Range : USD Annually Pay & Benefits The cash compensation below includes base salary on-target commission for employees in eligible roles and annual bonus targets under HubSpots bonus plan for eligible addition to cash compensation some roles are eligible to participate in HubSpots equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills experience qualifications and other job-related reasons. This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpots compensation philosophy. Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better. At HubSpot fair compensation practices arent just about checking off the box for legal compliance. Its about living out our value of transparency with our employees candidates and community. Annual Cash Compensation Range : $73600 $110400 USD We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates so please dont hesitation to apply wed love to hear from you. If you need accommodations or assistance due to a disability please reach out to us using this form. At HubSpot we value both flexibility and connection. Whether youre a Remote employee or work from the Office we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team youll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections. If you require an accommodation due to travel limitations or other reasons please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements Massachusetts Applicants : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants : (m / f / d) - link to HubSpots Career Diversitypage here. India Applicants : link to HubSpot Indias equal opportunity policy here. About HubSpot HubSpot (NYSE : HUBS) is an AI-powered customer platform with all the software integrations and resources customers need to connect marketing sales and service. HubSpots connected platform enables businesses to grow faster by focusing on what matters most : customers. At HubSpot bold is our baseline. Our employees around the globe move fast stay customer-obsessed and win together. Our culture is grounded in four commitments : Solve for the Customer Be Bold Learn Fast Align Adapt & Go! and Deliver with HEART. These commitments shape how we work lead and grow. Were building a company where people can do their best work. We focus on brilliant work not badge swipes. By combining clarity ownership and trust we create space for big thinking and meaningful progress. And we know that when our employees grow our customers do too. Recognized globally for our award-winning culture by Comparably Glassdoor Fortune and more HubSpot is headquartered in Cambridge MA with employees and offices around the world. Explore more : HubSpot Careers Life at HubSpot on Instagram By submitting your application you agree that HubSpot may collect your personal data for global organization planning and related purposes. Refer to HubSpots Recruiting Privacy Notice for details on data processing and your rights. Required Experience : IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full Time Experience : years Vacancy : 1 #J-18808-Ljbffr

Executive Assistant

Ipsen Cambridge, MA

As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service, with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on behalf of the VP, Corporate Affairs. This is an ideal role for someone that wants to expand their administrative skills beyond just calendar and travel management, while supporting the Corporate Affairs team and providing limited support to two additional leaders—Government Affairs and Business Ethics. Main Responsibilities Preparing, submitting and tracking expense reports for the team, as necessary. Creating commitment requests and PO’s, executing goods receipts for work performed/completed, and processing invoices in K2. Uploading fully executed agreements/contracts into iCAP. Travel: Using company‑approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real‑time travel issues as they arise. Maintaining calendars of designated team members as required: Responsible for meticulous calendar management, including planning meetings, coordinating recurring events and communicating with multiple parties to schedule large‑scale internal/external meetings. Organizing conference registrations & membership renewals for professional organizations. Providing fluid support across both corporate and personal calendars including travel and appointments. Coordinating small and large meetings and events, both on and off‑site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate. Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations). Follow‑up actionable items arising from meetings such as producing minutes and ensuring timely distribution of relevant documents. Performing additional duties and assigned projects to achieve overall business objectives. Behavioral Competencies Required Ensures Accountability Instills Trust Manages Complexity Excellence in Execution Communicates Effectively Knowledge & Experience Education / Certifications: High School Diploma or equivalent is required; B.A./B.S. or equivalent is preferred. Experience Proven experience as an Executive Assistant supporting VP level executives, ideally within biopharma or a similar fast‑paced industry. Prior experience working with remote, international teams in a globally matrixed organization is a plus. Demonstrated experience managing multiple and complex domestic and global travel arrangements while planning all aspects of complex meetings and events, on and off‑site. Able to problem‑solve and resolve issues in real time. Able to work from our Cambridge, MA office 3x a week. Languages English Pay Range The hourly salary range for this position is $36.06 to $52.88. The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job‑related knowledge and demonstrated skills. This job is eligible to participate in our short‑term incentives program. Benefits At Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short‑ and long‑term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well‑being allowance, commuter benefits, and much more. #J-18808-Ljbffr

Best Match

Executive Assistant

Ipsen Group Cambridge, MA

Cookie NoticeExecutive Assistant page is loaded## Executive Assistantlocations: Cambridge (US)time type: Full timeposted on: Posted Todayjob requisition id: R-20182**Title:**Executive Assistant**Company:**Ipsen Biopharmaceuticals Inc.**About Ipsen:**Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!For more information, visit us at and follow our latest news on and .**Job Description:**As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service, with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on behalf of the VP, Corporate Affairs. This is an ideal role for someone that wants to expand their administrative skills beyond just calendar and travel management.In addition to supporting the Corporate Affairs team, this EA will provide limited support to two additional leaders—Government Affairs and Business Ethics.**Main Responsibilities*** Preparing, submitting and tracking expense reports for the team, as necessary* Creating commitment requests and PO’s, executing goods receipts for work performed/completed, and processing invoices in K2* Uploading fully executed agreements/contracts into iCAP* Travel: Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real-time travel issues as they arise* Maintaining calendars of designated team members as required: Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings* Organizing conference registrations & membership renewals for professional organizations* Providing fluid support across both corporate and personal calendars including travel and appointments* Coordinating small and large meetings and events, both on and off-site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate* Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations)* Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents* Performing additional duties and assigned projects to achieve overall business objectives**Behavioral Competencies Required*** Ensures Accountability* Instills Trust* Manages Complexity* Excellence in Execution* Communicates Effectively**Knowledge & Experience**Education / Certifications:* High School Diploma or equivalent is required; B.A./B.S. or equivalent is preferredExperience:* Proven experience as an Executive Assistant supporting VP level executives, ideally within biopharma or similar fact paced industry* Prior experience working with remote, international teams in a globally matrixed organization is a plus* Demonstrated experience managing multiple and complex domestic and global travel arrangements while planning all aspects of complex meetings and events, on and off-site* Able to problem solve and resolve issues in real time* Able to work from our Cambridge, MA office 3x a weekLanguages: EnglishThe hourly salary range for this position is $36.06 to $52.88The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills. This job is eligible to participate in our short-term incentives program.At Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short- and long-term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well-being allowance, commuter benefits, and much more.We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application. Ipsen is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.### Get In TouchIntroduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.#J-18808-Ljbffr

Executive Assistant

BOSTON TRUST WALDEN COMPANY Cambridge, MA

Description 001605SR School/Unit Harvard Law School Department Faculty Support Services Job Function General Administration Location Cambridge Job Type Full-time Salary Grade 054 FLSA Status Non-exempt Union 55 - Hvd Union Cler & Tech Workers Term Appointment No Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Law School? Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you'll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something larger. Job Description Faculty Support Services seeks an Executive Assistant (EA) who is able to fulfill a dual role as an independent problem-solver and enthusiastic team member. The EA relishes the opportunity to oversee and manage the academic lives of two full-time Harvard Law School professors and Berkman Klein Center for Internet & Society (BKC) co-directors. Professor Charles Nesson requires a high competency when it comes to course planning, scheduling, and online platform support such as course websites and lodging legal filings, and the ability to think laterally when solving problems. Professor Jonathan Zittrain requires an intense ability to focus on calendaring and scheduling mindful of a variety of people and priorities; a willingness to multitask and add, drop, or reorganize priorities at a moment's notice; and openness to changing or rethinking existing practices. Professor Nesson and Zittrain's work with the Berkman Klein Center for Internet & Society adds an extra layer of responsibilities to a typical EA role, including scheduling of events and meetings at BKC, and working with BKC staff to coordinate projects, papers, and directors' meetings. Professor Zittrain is also the director of the Harvard Law School Library, which requires working directly with Library staff, including the Library Innovation Lab, on projects, papers, and initiatives, and ensuring timely follow‑up in all interactions. Harvard Law School's Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with high‑quality assistance to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to sharing best‑practice methods of administrative support. As the Executive Assistant you will: Perform a wide range of administrative activities for two highly active faculty members supporting their teaching, research and external activities. Serve as a key contact for a high volume of inquiries from the press, students, colleagues, and other constituents, independently prioritizing and troubleshooting issues and tracking/monitoring necessary follow‑up activity. Manage a complex calendar, triaging high volume of invitations weekly. Manage domestic and international travel planning logistics. Provide comprehensive support for classes, including managing the course website, editing cases and course materials, obtaining copyright permission, and preparing teaching materials such as seating charts. Arrange all ITS needs for course, arrange office hours, enter grades, and prepare exams. Proofread, format, check, and edit documents; conduct ad‑hoc internet and library research; maintain and organize complex files. Use Concur and B2P (Buy‑to‑Pay) financial platforms to process payments, invoices, and reimbursements, and other financial transactions. Perform general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events. Proofread and process student recommendation letters. Qualifications Basic Qualifications 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Qualifications and Skills A successful candidate will be committed to supporting Professors Nesson and Zittrain, as well as Harvard as a whole, in achieving academic success while developing their own administrative skills and becoming a supportive and enthusiastic leader within the office and the University. We are looking for people who have: Strong organizational skills, superior attention to detail, and the ability to handle large work volume and juggle priorities independently. Experience managing calendars and interacting/problem solving with a wide range of constituents. Excellent oral and written communication skills with the ability to forge strong collaborative working relationships. Proficiency with Word, Adobe Acrobat Pro, Excel, PowerPoint, and ability to learn new software programs as needed. Additional proficiency with internet applications, such as YouTube, Google Drive, etc. A proactive approach to work with an ability to quickly pivot and adapt. Capability of working both independently and as part of a team. Initiative and a knack for anticipating problems and taking ownership of the work to help the faculty member accomplish professional goals. A high level of professionalism and reliability, with an understanding of the importance of maintaining confidentiality. Additional Information Standard Hours/Schedule: 40 hours per week. Full time, M‑F. Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position. Pre‑Employment Screening: Identity. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work‑life balance and your physical, mental and financial wellbeing. Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing page. EEO/Non‑Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. #J-18808-Ljbffr

Sales Executive

InsideTracker Cambridge, MA

Join to apply for the Sales Executive role at InsideTracker InsideTracker is the leading personalized wellness and longevity platform, which generates ultra-customized recommendations to optimize an individual’s health by tracking and analyzing blood and genetic biomarkers using a patented algorithm. We are a seasoned and high performance team in a period of rapid growth. Dedicated to what we do and why we do it, InsideTracker is fueled by our mission to transform the way people eat, sleep and move to live a longer, better life. About the Role Would you like to be part of a business that helps health focused partners to innovate, and to bring scientifically validated wellness and longevity solutions to millions of people? Do you have the business skills necessary to work across functions, including sales, product, and operations, to deliver growth for InsideTracker and our partners? InsideTracker, the innovator and leader in scientifically validated personalized wellness and longevity services, is seeking a creative and dynamic Account Executive to join our team. Key Responsibilities: Expertly manage multi-faceted sales cycles from initial prospecting to contract negotiation and close. Cultivate strong relationships with internal teams and external stakeholders within partner organizations. Navigate complex organizational structures to identify decision-makers and influencers, overcome objections, and gain alignment. Leverage deep knowledge and experience within the Health Technology, SaaS, Life Sciences, or Wellness sectors to position InsideTracker to target prospects in corporate wellness and/or benefits. Articulate clear, compelling value propositions that directly address partner needs, demonstrate ROI, and compel action, ultimately leading to closed deals. Proactively conduct regular, pipeline reviews and planning review sessions to assess performance, identify growth opportunities, and to drive incremental improvement in sales processes. Qualifications: Bachelor's Degree with a minimum of 10 years of progressive customer-facing experience in SaaS, Life Sciences, Wellness or Health technology businesses. Proven track record of successfully identifying, negotiating, and closing B2B / Enterprise customers. Possess exceptional presentation and written communication skills, acting as a highly credible and articulate spokesperson for InsideTracker. Proficiency in using CRM systems to manage a sales pipeline. Experience with data analytics and business intelligence tools to inform sales strategies and demonstrate ROI. Reports to: Chief Commercial Officer Location: Cambridge, MA – hybrid Hours: Full time, exempt (salaried) Compensation: Base salary plus performance-based bonuses Salary Range: $120-145k, salary commensurate with experience Candidates must be authorized to work in the U.S. without sponsorship To apply, please email your resume and responses to the questions to [email protected] #J-18808-Ljbffr