Content Coordinator Jobs in Foster, Rhode Island

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Program coordinator / Project Co-ordinator

Collabera Foster City, CA

Contract Company Description Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Duration: 10+ Months Location: Foster City, CA The Program Coordinator will have primary responsibility for managing various work streams within Data Product Development’s Project Management Office. Key responsibilities include: • Responsible for managing project/program level project reporting, metrics, and executive watch lists. • Organize and facilitate various project level & management level meetings (project briefings, deep dives, project pipeline reviews, etc). • Provide timely and accurate reporting to all stakeholders through meeting minutes and other communication channels. • Assist with oversight of program performance and ensuring compliance with IT methods. • Drive efficiency by utilizing Project Management Methodology, processes and tools. • Exercise independent judgment with minimal direction from supervisor. Qualifications • A BA/BS or equivalent work experience is required. Concentration in Business, Computer Science or a related technical discipline. • 3+ years of project or business management experience required. • Strong leadership qualities and organizational skills as well as the ability to adapt quickly to changing priorities, assignments, and roles. • Demonstrated strong business and financial acumen. • Excellent verbal, written, and presentation skills. • Solid analytical and problem-solving skills; ability to think strategically. • Expert ability to work independently and manage one’s time. • Proficiency in the use of MS Office tools (MS Access, Word, Excel, PowerPoint, Project, SharePoint). • Financial services and card payments experience is a plus. • Knowledge of financial, Annual Operating Plan, and Technology processes is a plus but not required. TO SET UP INTERVIEW PLEASE CONTACT BELOW: Phone: 415-580-6697 Collabera Wins the 2013 Best Staffing Firm to Work for! Qualifications Additional Information TO SET UP INTERVIEW PLEASE CONTACT BELOW: Tanveer Alchi Phone: 415-580-6697 Collabera Inc Web: www.collabera.com A CMMI Level 5 Organization Collabera Wins the 2013 Best Staffing Firm to Work for! #J-18808-Ljbffr

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Administrative Coordinator

Gilead Sciences, Inc. Foster City, CA

Job Description At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description We are seeking an exceptionally organized, motivated, and professional individual to provide administrative support to the SVP of Inflammation and respective department. In addition, the individual will provide administrative support for the postdoctoral program. There will also be need for cross-functional support within Research. An approachable demeanor and the ability to exercise sound judgment and discretion regarding sensitive/confidential and proprietary information is essential. This is a full-time onsite position located in Foster City, CA Specific Job Requirements Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly Manage heavy calendars; prioritize meetings/candidates. May screen and prioritize manager’s mail and email. Schedule and coordinate departmental staff meetings, team meetings, 1:1’s, skip levels, trainings and workshops Coordinate meeting and event logistics both on and off-site for the department; negotiate contracts with vendors Under manager’s direction may gather data, creates draft reports, documents, presentations and templates using raw data. Manage the process for presentation materials for various departmental and team meetings Strategize, craft, and disseminate internal communications for day-to-day team operations (e.g., changes in policies, processes, department reminders, etc.) editing for grammar and formatting Arrange and coordinate detail travel plan for the manager or group. Initiate and process invoices, expenses, travel, and purchasing for SVP and other leadership team members Submit catering orders for on-campus meal-time meetings Submit facilities requests (conference room set-up; office furniture requests; move requests, etc.) Act as primary interview and guest speaker scheduler for the Inflammation department; create interview/visit schedules; coordinate with hiring managers or hosts to assess specific needs (they may vary) Organize travel arrangements and reimbursements for candidates and speakers as needed Day-of support for candidate or speaker seminars including preparation of equipment, materials, catering and escorting Onboard new hires to ensure that space and computer equipment is available on start date Create PO’s and other purchasing/funding as needed for the department coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances Coordinate consulting agreements and other contracts with Legal and Development Business Operations Electronic file set-up and maintenance including the use of SharePoint Prepare, format and distribute reports, agendas and PowerPoint presentations Ensure that all work is completed with a high level of attention to detail and accuracy Establish and foster positive interpersonal interactions and a professional network with Administrative Coordinators, Research colleagues and external partners in a tactful and professional manner Provide back-up support to other Research Administrative Coordinators (i.e., vacations, illness, medical leave, etc.) as needed Basic Qualifications Bachelor’s degree and 0+ years of administrative experience; OR Associate degree and 2+ years of administrative experience; OR High School diploma plus 3+ years administrative experience Preferred Knowledge & Qualifications Requires excellent verbal, written, and interpersonal skills. Must also possess good proofreading and editing skills. Experience with collaborating and working with a team are vital. Ability to take direction on new lines of work or special assignments and work independently with minimal supervision. Proven office administration and customer service skills are required. Must possess excellent technical skills and advanced knowledge of computer software programs such as Microsoft Outlook, PowerPoint, Word, and Excel. Knowledge of other Microsoft Office Suite programs is helpful. Job Description At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description We are seeking an exceptionally organized, motivated, and professional individual to provide administrative support to the SVP of Inflammation and respective department. In addition, the individual will provide administrative support for the postdoctoral program. There will also be need for cross-functional support within Research. An approachable demeanor and the ability to exercise sound judgment and discretion regarding sensitive/confidential and proprietary information is essential. This is a full-time onsite position located in Foster City, CA Specific Job Requirements Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly Manage heavy calendars; prioritize meetings/candidates. May screen and prioritize manager’s mail and email. Schedule and coordinate departmental staff meetings, team meetings, 1:1’s, skip levels, trainings and workshops Coordinate meeting and event logistics both on and off-site for the department; negotiate contracts with vendors Under manager’s direction may gather data, creates draft reports, documents, presentations and templates using raw data. Manage the process for presentation materials for various departmental and team meetings Strategize, craft, and disseminate internal communications for day-to-day team operations (e.g., changes in policies, processes, department reminders, etc.) editing for grammar and formatting Arrange and coordinate detail travel plan for the manager or group. Initiate and process invoices, expenses, travel, and purchasing for SVP and other leadership team members Submit catering orders for on-campus meal-time meetings Submit facilities requests (conference room set-up; office furniture requests; move requests, etc.) Act as primary interview and guest speaker scheduler for the Inflammation department; create interview/visit schedules; coordinate with hiring managers or hosts to assess specific needs (they may vary) Organize travel arrangements and reimbursements for candidates and speakers as needed Day-of support for candidate or speaker seminars including preparation of equipment, materials, catering and escorting Onboard new hires to ensure that space and computer equipment is available on start date Create PO’s and other purchasing/funding as needed for the department coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances Coordinate consulting agreements and other contracts with Legal and Development Business Operations Electronic file set-up and maintenance including the use of SharePoint Prepare, format and distribute reports, agendas and PowerPoint presentations Ensure that all work is completed with a high level of attention to detail and accuracy Establish and foster positive interpersonal interactions and a professional network with Administrative Coordinators, Research colleagues and external partners in a tactful and professional manner Provide back-up support to other Research Administrative Coordinators (i.e., vacations, illness, medical leave, etc.) as needed Basic Qualifications Bachelor’s degree and 0+ years of administrative experience; OR Associate degree and 2+ years of administrative experience; OR High School diploma plus 3+ years administrative experience Preferred Knowledge & Qualifications Requires excellent verbal, written, and interpersonal skills. Must also possess good proofreading and editing skills. Experience with collaborating and working with a team are vital. Ability to take direction on new lines of work or special assignments and work independently with minimal supervision. Proven office administration and customer service skills are required. Must possess excellent technical skills and advanced knowledge of computer software programs such as Microsoft Outlook, PowerPoint, Word, and Excel. Knowledge of other Microsoft Office Suite programs is helpful. The salary range for this position is: $109,650.00 - $141,900.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. For jobs in the United States: Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT PAY TRANSPARENCY NONDISCRIMINATION PROVISION Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday. Share: Job Requisition ID R0046038 Full Time/Part Time Full-Time Job Level Associate Remote Type Onsite Required Click below to return to the Gilead Careers site Click below to see a list of upcoming events Click below to return to the Kite, a Gilead company Careers site #J-18808-Ljbffr

Immediate Start

Admin Coordinator

Ursus Foster City, CA

Overview JOB TITLE: Admin Coordinator LOCATION: Foster City, CA (hybrid- 3x a week onsite) DURATION: 6+ months RATE RANGE: $30.00 - $35.00/hr About the Role We’re seeking an Admin Coordinator to join a dynamic Contingent Workforce Operations team supporting both temporary and SOW workers. This role is ideal for someone who thrives in a fast-paced, startup-like environment, enjoys process-oriented work, and brings exceptional organization and attention to detail to every task. Responsibilities Manage onboarding, offboarding, extensions, and timesheet corrections for all temp and SOW workers. Maintain accurate worker data within VMS tools (experience with VNDLY, Beeline, or Fieldglass preferred). Partner cross-functionally with recruiting, HR, and operations to ensure a seamless worker experience. Monitor onboarding workflows, proactively addressing bottlenecks and ensuring timely completion. Support compliance and reporting through consistent documentation management. Collaborate with the team to improve efficiency and streamline administrative processes. Qualifications 4+ years of administrative or operational experience; prior exposure to contingent workforce or MSP environments is highly preferred. Exceptional attention to detail and organizational skills. Ability to multitask and stay composed under pressure. Proficiency with VMS platforms, Excel, and workflow management tools. Excellent communication and customer service skills. Comfortable working onsite 3 days per week, with flexibility available for strong performers. BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching. #J-18808-Ljbffr

Lab Coordinator

Eurofins PSS Insourcing Solutions Foster City, CA

Overview This full‑time position at Lancaster Laboratories focuses on maintaining laboratory instruments and ensuring compliance with safety and quality standards. Responsibilities Perform routine maintenance, calibrations, and basic operations on lab equipment such as Beckman Coulter ViCell XR, Nova Flex, Siemens RAPIDPoint 500e, Advanced Instruments OsmoTECH Pro, Cedex Bio HT, AMBR15, and AMBR250. Calibrate pH and dissolved oxygen probes and maintain bioreactor components. Ensure compliance with environmental, health, and safety requirements. Manage consumables, chemical inventory, and instrument induction, coordinating with site services and vendors. Coordinate lab cleaning activities for freezers, walk‑in cold rooms, and biosafety cabinets. Create and update best‑practice documentation for lab equipment and procedural activities. Assist in preparing cell‑culture media, autoclaving equipment, and maintaining incubators. Coordinate instrument induction, connectivity, maintenance, services, and contracts. Provide periodic laboratory updates through email, reports, and presentations. Identify and implement efficiency improvements in lab workflows. Schedule lab equipment usage via asset‑management system and communicate with support teams. Manage short‑term raw‑material inventory and remove expired items. Qualifications 2+ years of experience with a BS degree in a relevant scientific discipline (or 0+ years with an MS degree). Authorization to work in the United States indefinitely without restriction or sponsorship. Preferred Skills Experience in lab inventory management and vendor interactions. Routine maintenance and calibrations of bioprocessing analytical equipment. Cell passaging in shake flasks, media preparation, and bench‑scale bioreactor building. Basic proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Benefits Full‑time benefits: medical, dental, vision coverage. Life and disability insurance. 401(k) with company match. Paid vacation and holidays. Career development and continuing education opportunities. Hourly compensation: $34.65 – $37.40. Employment Details Position: Full‑time, 8 a.m. – 5 p.m. (occasionally overtime). Seniority level: Associate. Job function: Science. EEO Statement Eurofins PSS Insourcing Solutions is a Disabled and Veteran Equal Employment Opportunity employer. #J-18808-Ljbffr

High salary

Administrative Coordinator

Net2Source Inc. Foster City, CA

5 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $40.13/hr - $41.37/hr Position: Administrative Coordinator Duration: 10 months Location: Foster City, CA 94404 Hybrid Role: Tue-Wed-Thu (collaborative days) with flexibility to come in Mon and Fri as needed. Top 3 Required Skill Sets Experience supporting multiple leaders Attention to detail Ability to work independently with little supervision and pivot quickly when priorities change Nice to Have Skill Sets Mature, calm, approachable demeanor Knowledge & Responsibilities Provide administrative support to executives and team members, including calendar management and travel arrangements Manage onboarding process for new hires and contractors, including scheduling meetings, initiating IT onboarding, and requesting workspace Process POs using SAP Prioritize workload across multiple projects and time zones Use MS Office, Teams, SharePoint Online effectively Create reports, documents, presentations, and templates from raw data; gather data via internet searches Coordinate events from planning to execution Liaise with guests, coordinate travel, hotel, expense reports, and presentation materials Communicate with vendors and suppliers Support other administrative staff and act as backup when needed Maintain awareness of workflows and influence process improvements Experience & Skills Excellent verbal, written, and interpersonal communication skills Knowledge of administrative policies and procedures Good proofreading and editing skills Experience with data management and office software (MS Office, Teams, SharePoint) Ability to work under minimal supervision Proven experience supporting senior management in fast-paced environments Willingness to learn company systems and processes Initiative and resilience under pressure Strong organizational and high-level communication skills Comfortable working with ambiguity Minimum high school diploma plus strong administrative experience; a BA or BS preferred Behaviors Resilient in ambiguous environments Stakeholder engagement skills Curiosity and learning agility Operational excellence focus Organized with systematic prioritization Process-oriented mindset Experience Required 5-7 years with increasing responsibilities Unique Selling Point While workload can be demanding, leadership is reasonable, fair, and supportive. Additional Info English language proficiency required. No specific degree necessary, but strong administrative experience is essential. #J-18808-Ljbffr

Best Match

Sr Administrative Coordinator

Gilead Sciences, Inc. Foster City, CA

Job Description At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description The Clinical Data Sciences (CDS) organization is accountable for the study design, data generation and analysis activities that support Gilead’s global clinical pipeline, including Gilead-led post-authorization studies. Through its Development Systems dept, CDS also provides an important bridge between the Development and Enterprise-IT organizations, implementing and managing Development’s unique technology needs. CDS’s vision is to advance therapeutics by providing an analytical, rigorous and data-driven foundation for innovation and excellence in drug development. As the Sr Administrative Coordinator , you will provide administrative leadership to CDS and administrative support for the SVP of Clinical Data Science. This role also serves as indirect leader of an administrative team requiring proactive coordination across the CDS functions. Responsibilities: Serves as an indirect leader of an administrative team, fulfilling many or all of the following: Assists in overall resource allocation of administrative support for function/geography, helping to coordinate back-up coverage and distribution of workload Drives continuous improvement within an administrative team with the adoption of new approaches and processes Chairs a regular administrative team meeting to keep the group informed of business issues, address needs and opportunities, and ensure continued alignment\ Plays a lead role in team building and engagement across the administrative group within a function/geography Participates in the recruitment of new administrative talent, serving as a key stakeholder in the interview and selection process Actively mentors and coaches other administrative talent within function/geography as part of their performance and ongoing development Serves as principal point person in coordination with leaders and administrative team on broader organizational management and business processes across function/geography, including town hall meetings, communications, and project coordination Collaborates with Chief of Staff in facilitation of executive leadership meetings, agendas, logistics and materials, and tracking of outstanding action items Assumes key role in onboarding and integration of new senior executives Leads the coordination of meeting and travel arrangements across multiple functions, geographies, and organizations Serves as a partner and key stakeholder for the function/geography with cross functional stakeholders, including Finance, Human Resources, Legal, Public Affairs, and other senior administrative professional staff Basic Qualifications: MA/MA and 0+ years relevant experience; OR BA/BS and 2+ years relevant experience; OR AA and 4+ years of relevant experience; OR High School diploma and 5+ years of relevant experience Preferred Qualifications: Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity Demonstrates strong judgment in appropriately dealing with sensitive and confidential information Effectively organizes team resources around top priorities and influences to get things done Strong business acumen and demonstration of business knowledge Anticipates business needs and identifies focus areas in support of business objectives Exercises discretion to make decisions on behalf of the leader/organization on areas of influence Acts as a team player that collaborates and networks both within and outside of specific site/function/geography Job Description At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description The Clinical Data Sciences (CDS) organization is accountable for the study design, data generation and analysis activities that support Gilead’s global clinical pipeline, including Gilead-led post-authorization studies. Through its Development Systems dept, CDS also provides an important bridge between the Development and Enterprise-IT organizations, implementing and managing Development’s unique technology needs. CDS’s vision is to advance therapeutics by providing an analytical, rigorous and data-driven foundation for innovation and excellence in drug development. As the Sr Administrative Coordinator , you will provide administrative leadership to CDS and administrative support for the SVP of Clinical Data Science. This role also serves as indirect leader of an administrative team requiring proactive coordination across the CDS functions. Responsibilities: Serves as an indirect leader of an administrative team, fulfilling many or all of the following: Assists in overall resource allocation of administrative support for function/geography, helping to coordinate back-up coverage and distribution of workload Drives continuous improvement within an administrative team with the adoption of new approaches and processes Chairs a regular administrative team meeting to keep the group informed of business issues, address needs and opportunities, and ensure continued alignment\ Plays a lead role in team building and engagement across the administrative group within a function/geography Participates in the recruitment of new administrative talent, serving as a key stakeholder in the interview and selection process Actively mentors and coaches other administrative talent within function/geography as part of their performance and ongoing development Serves as principal point person in coordination with leaders and administrative team on broader organizational management and business processes across function/geography, including town hall meetings, communications, and project coordination Collaborates with Chief of Staff in facilitation of executive leadership meetings, agendas, logistics and materials, and tracking of outstanding action items Assumes key role in onboarding and integration of new senior executives Leads the coordination of meeting and travel arrangements across multiple functions, geographies, and organizations Serves as a partner and key stakeholder for the function/geography with cross functional stakeholders, including Finance, Human Resources, Legal, Public Affairs, and other senior administrative professional staff Basic Qualifications: MA/MA and 0+ years relevant experience; OR BA/BS and 2+ years relevant experience; OR AA and 4+ years of relevant experience; OR High School diploma and 5+ years of relevant experience Preferred Qualifications: Possesses the ability to multi-task activities with significant business impact and prioritize effectively with minimal direction in the face of ambiguity Demonstrates strong judgment in appropriately dealing with sensitive and confidential information Effectively organizes team resources around top priorities and influences to get things done Strong business acumen and demonstration of business knowledge Anticipates business needs and identifies focus areas in support of business objectives Exercises discretion to make decisions on behalf of the leader/organization on areas of influence Acts as a team player that collaborates and networks both within and outside of specific site/function/geography The salary range for this position is: $126,820.00 - $164,120.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. For jobs in the United States: Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT PAY TRANSPARENCY NONDISCRIMINATION PROVISION Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Gilead Employees and Contractors: Please apply via the Internal Career Opportunities portal in Workday. Share: Job Requisition ID R0046853 Full Time/Part Time Full-Time Job Level Associate Remote Type Onsite Required Click below to return to the Gilead Careers site Click below to see a list of upcoming events Click below to return to the Kite, a Gilead company Careers site #J-18808-Ljbffr

Clinic Administrative Coordinator

TEEMA Solutions Group Foster City, CA

Clinic Administrative Coordinator – Corporate Health Center Foster City, CA | $28–$29/hr | M–F, 7:30–4:30 | Contract through June 2026 Join a busy on-site health clinic supporting employees of a leading biotech company. You’ll coordinate scheduling, billing, insurance, and front desk operations while keeping patient visits running smoothly. What You’ll Do: Greet patients and manage provider schedules Handle billing, insurance, and copays Update EMR (EPIC) and support clinical staff #J-18808-Ljbffr

Talent Acquisition Coordinator

MidPen Housing Foster City, CA

At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect. We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation’s leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social and economic stability and opportunity. MidPen is, once again, proud to be certified as an official Great Place to Work in 2025. Recruiting Coordinator As a Recruiting Coordinator at MidPen Housing, you will play a key role in delivering an exceptional candidate experience while supporting the broader Talent Acquisition team. This role is central to ensuring a smooth and inclusive hiring process, from interview scheduling to managing our employee referral program. You’ll join a mission-driven organization at a time of growth and innovation, helping to shape the future of affordable housing by attracting top talent. Reporting to the Director of Talent Acquisition, you’ll be part of a collaborative team committed to equity, inclusion, and impact. Responsibilities: Oversee and enhance the candidate experience throughout the recruitment lifecycle, ensuring timely communication and a welcoming process Manage interview scheduling and logistics across multiple departments and locations, partnering with hiring managers and candidates Administer and promote the employee referral program, tracking participation and outcomes Support the Talent Acquisition team with job postings, applicant tracking, and reporting Maintain accurate and up-to-date candidate records in the Greenhouse applicant tracking system (ATS) Act as a point of contact for candidates, providing timely updates and responding to inquiries Collaborate with HR and hiring teams to ensure a consistent and inclusive recruitment process Assist with onboarding coordination and special projects as needed Qualifications: You are a detail-oriented and people-focused professional who thrives in a fast-paced, mission-driven environment. 2+ years of experience in recruiting coordination, HR support, or administrative roles Strong organizational and time management skills with the ability to manage multiple priorities Excellent written and verbal communication skills Comfortable working with scheduling tools, applicant tracking systems, and Microsoft Office or Google Workspace Ability to maintain confidentiality and handle sensitive information with professionalism Experience working with diverse teams and a commitment to equity and inclusion Transferable skills from roles in customer service, operations, or administrative support are welcome Education and Experience High school diploma or equivalent required; associate or bachelor’s degree preferred Experience in a nonprofit, housing, or mission-driven organization is a plus Pay Range $28.00 - $38.00 Hourly – Pay based on applicable experience and qualifications Benefits and Compensation Health Insurance Dental, Vision, Life & Disability Insurance 403(b) Retirement Investment with Employer Match Employee Education Reimbursement Program FSA for Childcare, Medical, and Commuter Benefits EAP Program Pet Insurance Paid Time Off 14 Paid Company Holidays 4 Paid Wellness Days EQUAL OPPORTUNITY EMPLOYER MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. MidPen strives to have a workforce equipped to best serve our communities. #J-18808-Ljbffr

Fleet Coordinator/Manager

Net2Source Inc. Foster City, CA

This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $44.29/hr - $47.45/hr Title: Fleet Coordinator/Manager Duration: 18 months Location: Remote (PST shift) Title: Fleet Coordinator/Manager Duration: 18 months Location: Remote (PST shift) Reports To: Associate Director, U.S. Fleet Operations Location: The candidate can be 100% remote, preferably located in California or a surrounding state, and open to attend in-person meetings at the Foster City office, if needed. Position Summary The Fleet Coordinator/Manager will play a crucial role in managing the company’s U.S. Fleet Operations and supporting field-based employees. This position ensures efficient day-to-day fleet management while providing exceptional service to Fleet drivers. The Fleet Coordinator/Manager will report directly to the Associate Director, U.S. Fleet Operations and collaborate with cross-functional teams to optimize vehicle usage, resolve issues, and maintain compliance with corporate Fleet policies. Key Job Responsibilities Driver Support: Serve as the escalation point for field-based employees regarding fleet-related inquiries, including vehicle management and program compliance. Address and resolve driver concerns, answer questions, and guide drivers to existing resources. Fleet Operations Management: Monitor vehicle inventory and program administration to ensure optimal fleet deployment. Apply broad business acumen, including using analytical methods to compare the costs and benefits of different fleet business initiatives. Manage the onboarding and offboarding process. Vendor Coordination: Consult with vendors for vehicle registration, licensing, and compliance requirements. Track service performance metrics and escalate issues as needed. Data Management and Reporting: Maintain accurate fleet records, including vehicle assignments, mileage, and maintenance history. Contribute to the development and distribution of monthly fleet reports. Policy Compliance and Training: Ensure driver adherence to fleet policies and safe driving practices. Assist in the execution and tracking of driver training on fleet program guidelines. Process Improvement: Identify and implement process enhancements to improve fleet operations efficiency and driver satisfaction. Other: Perform other sales operations duties and special projects, as assigned. Minimum Requirements Education: Bachelor’s degree in business, supply chain, operations management, or a related field (preferred). Experience: 5+ years of experience in fleet management, operations coordination, or a related role. Experience working with field-based employees is required. Skills: Excellent communication and interpersonal skills to support driver engagement. Experience with project delivery for large, cross functional projects. Proficient in Microsoft Office Suite including Excel expertise (functions, expressions, pivot tables, formulas, data sets) required. Independent thinker with the ability to take both a commercial and operation view of complex situations. Ability to manage multiple priorities in a fast-paced environment. Key Competencies Customer-focused mindset with a commitment to providing top-tier driver support. Engage directly with drivers via email and phone, providing prompt and professional responses. Strategic thinker with the ability to independently manage projects and tasks, while keeping management informed on progress, challenges, and proposed solutions. Ability to collaborate across departments and with external vendors. This person for this position should have some experience with fleet, vendor collaboration and extremely comfortable interacting with fleet drivers and stakeholders About Net2Source, Inc. Net2Source is a total talent management solutions company with its presence in 50+ countries. Our creative solution service offerings aim at becoming your one stop destination for hiring talent needs globally. Want to read more about Net2Source? Visit us at www.net2source.com Equal Employment Opportunity Commission The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Net2Source Inc. is one of the fastest growing Global Workforce Solutions company with a growth of 100% YoY for last consecutive 3 years with over 4100+ employees globally and 30+ locations in US and operations in 50+ countries. With an experience of over a decade we offer unmatched workforce solutions to our clients by developing an in-depth understanding of their business needs. We specialize in Contingent hiring, Direct Hires, Statement of Work, Payroll Management, IC Compliance, VMS, RPO and Managed IT Services. Fast Facts About Net2Source Founded in 2007 100% Minority Owned, Debt Free, Private 4100+ consultants globally 2550 consultants placed in the US 750+ team of in-house staffing team 30+ sales offices in the US, and 50+ Offices globally Operations in 20 countries (US, Canada, Mexico, APAC, UK, UAE, Europe, , Europe, Latin America, Japan, Australia) Awards And Accolades 2020 Fast 100 Asian American Businesses by the US Pan Asian American Chamber of Commerce Education Foundation (USPAACC 2019) 2019 & 2018 Ranked 21st Fastest Growing Staffing Company in USA by Staffing industry Analysts 2019 & 2018 Fastest 50 by NJ Biz (Ranked (9th and 27th ). 2019 Top 100 Fastest companies to grow in Dallas by Dallas Business Journal. INC 5000 Fastest growing for 8 consecutive years in a row. America's Most Honored Businesses (Top 10%) 2019 Dallas Top 100 by Dallas Business Journal 2019 Proven Supplier of the Year by Workforce Logiq 2019 Spirit of Alliance Award by Agile1 2018 Best of the Best Platinum Award by Agile1 2018 TechServe Alliance Excellence Awards Winner 2017 Best of the Best Gold Award by Agile1(Act1 Group) Seniority level Seniority level Entry level Employment type Employment type Contract Job function Job function Management and Manufacturing Industries Pharmaceutical Manufacturing Referrals increase your chances of interviewing at Net2Source Inc. by 2x Sign in to set job alerts for “Fleet Coordinator” roles. Pleasanton, CA $100,000.00-$130,000.00 1 month ago Global Supply Manager, Hardware Procurement Senior Director, Procurement and Strategic Sourcing Activewear Sourcing Manager, Central America Process Design Manager - Warehouse Solutions Supply Chain - o9 Configuration Consultant Manager, Clinical Supply Chain (Contract) Redwood City, CA $55.00-$65.00 1 month ago Redwood City, CA $105,000.00-$125,000.00 1 month ago Principal SAP Specialist - SAP SCM / Operations (Remote) Milpitas, CA $140,000.00-$150,000.00 2 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Work Life Balance

Regional Marketing Coordinator

80Twenty Foster City, CA

Join to apply for the Regional Marketing Coordinator role at 80Twenty 6 days ago Be among the first 25 applicants Join to apply for the Regional Marketing Coordinator role at 80Twenty Our client—a nationally recognized leader in fertility and reproductive health—is expanding into Silicon Valley and seeking a Marketing & Community Outreach Coordinator to help grow awareness and build community in this exciting new region (Silicon Valley and SF). This is more than a marketing role—it’s an opportunity to connect future parents with life-changing care, build physician partnerships that matter, and lead creative campaigns that resonate with diverse audiences. If you’re a digital marketing pro with a knack for B2B events, building strong awareness and passion for wellness, community engagement, and meaningful impact, this role could be the perfect fit. This is an onsite role in Foster city, except for when in the field fostering community and B2B engagement, 2-3x a week. What You'll Do: Own the regional marketing strategy: Drive social media, digital content, outreach, and event planning to position our physicians as leading voices in fertility and IVF care. Build and nurture relationships: Connect with local physicians, clinicians, and community partners to strengthen referral networks and increase brand awareness. Lead community engagement: Plan and host events—from info sessions to wellness meetups—that help potential patients feel seen, supported, and informed. Collaborate cross-functionally: Work closely with corporate marketing, PR, design, business development, and clinic teams to ensure regional efforts align with national goals. Track what works: Use data to evaluate referral sources, marketing performance, and community impact—adjusting strategy to maximize reach and results. Support brand integrity: Ensure messaging and visuals follow brand guidelines and maintain confidentiality and professionalism at all times. What We're Looking For: 3+ years of experience in marketing, communications, outreach, or community engagement Bachelor’s degree in marketing, communications, healthcare, or a related field Fertility, healthcare, or wellness industry experience strongly preferred (regulated industries) Familiar in Canva, Photoshop, MS Office, Adobe etc. Experience with social media management tools and CRMs (e.g., Salesforce, HubSpot, Zoho) A creative, organized self-starter who thrives in both collaborative and independent settings Excellent communication skills, both written and verbal Someone who brings energy, empathy, and professionalism to everything they do Why This Role Matters You’ll play a key role in shaping our client’s presence in Silicon Valley—helping them connect with patients and providers, amplify their mission, and grow their impact in a region that’s full of opportunity and innovation. This is a great chance to build something meaningful at the intersection of digital strategy, human connection, and healthcare innovation. DOE: 85k-90k Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Marketing and Sales Industries Staffing and Recruiting Referrals increase your chances of interviewing at 80Twenty by 2x Sign in to set job alerts for “Regional Marketing Coordinator” roles. 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Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Customer Marketing Coordinator

Ursus Foster City, CA

JOB TITLE: Customer Marketing Coordinator LOCATION: Foster City, CA (onsite) PAY RANGE: $37.00 - $47.71/hr DURATION: 6 months TOP 3 SKILLS: 4-6 years of experience in a marketing role. Highly proficient in project management tools (e.g., Asana, JIRA), with demonstrated experience managing multiple projects and deadlines. Exceptionally organized and detail-oriented, with a strong ability to prioritize tasks in a dynamic environment. JOB DESCRIPTION The Communications team brings the mission, strategy, and values to life through clear, consistent, and engaging communications and programs. We embrace telling compelling stories through high-quality content and community engagement. Our process is collaborative and creative We are inventors, builders, and doers, passionate and purposeful in the work we do. We have a once-in-a-century opportunity to reinvent personal transportation—and we need your help. Here, you’ll find a creative, collaborative environment where great ideas thrive and where everyone is driven by the same big purpose. We are seeking a highly organized and proactive Customer Marketing Coordinator to join our growing team. The Customer Marketing Coordinator will sit within the Customer Marketing team and will be responsible for coordinating and project managing integrated marketing campaigns, assisting with co-marketing partnerships, and supporting customer marketing efforts that build engagement, acquisition, and retention. Responsibilities : Support the planning and execution of multi-channel marketing campaigns, including project tracking within Asana. Play a key role in destination partnership efforts by collaborating with partners, coordinating communications, tracking deliverables, and supporting execution and reporting. Coordinate and execute marketing initiatives that drive brand affinity and loyalty. Develop clear and concise creative briefs for marketing campaigns. Conduct market research to inform strategy and identify new opportunities for customer engagement. Identify and recommend improvements to customer marketing programs, workflows, and reporting processes. Partner closely with teams across marketing, creative, product, and operations to ensure seamless execution. Help keep the team running smoothly by assisting with scheduling, agenda setting, note taking, reporting, and other important day-to-day tasks. Qualifications Bachelor's degree in Marketing, Business, or a related field. 4-6 years of experience in a marketing role. Highly proficient in project management tools (e.g., Asana, JIRA), with demonstrated experience managing multiple projects and deadlines. Exceptionally organized and detail-oriented, with a strong ability to prioritize tasks in a dynamic environment. Strong written and verbal communication skills. Creative thinker with an eye for emerging trends, customer needs, and storytelling. Self-starter that takes initiative and recommends solutions and ideas. Team player with excellent interpersonal skills. Demonstrated ability to meet deadlines and work in a fast-paced environment. Enthusiastic about helping build the customer marketing function. Bonus Qualifications Experience in the transportation or technology industry. Experience in media planning and buying. Experience working with analytics tools. Strong grasp of the digital and traditional marketing landscape. Experience launching new products or services, ideally B2C. BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching. IND123#J-18808-Ljbffr

GenAI Hackathon Coordinator

TalentBurst, an Inc 5000 company Foster City, CA

TalentBurst, an Inc 5000 company provided pay range This range is provided by TalentBurst, an Inc 5000 company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $50.00/hr - $60.00/hr Location: Foster City, CA (Hybrid) Duration: 6 Months Role: Coordinate Client’s global Generative AI hackathon across 17+ locations. Manage logistics, judging, and communications for this large-scale tech event. Requirements: Experience running AI hackathons Knowledge of Generative AI tools like GPT Skilled in project coordination and global teamwork Strong communicator and organizer Ideal Candidate: Self-starter comfortable managing multiple tasks across time zones. Seniority level Associate Employment type Contract Job function Finance, Strategy/Planning, and Project Management Banking, Investment Banking, and Staffing and Recruiting #J-18808-Ljbffr

Resident Services Coordinator

Sares Regis Group Foster City, CA

Resident Services Coordinator Job Locations US-CA-Palo Alto | US-CA-Northern California Job ID 2025-5268 Category Customer Service/Support Location US-CA-Palo Alto Location Name Oak Creek Apartments Overview We are growing! Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. The company manages a combined portfolio of approximately 25 million square feet of office and industrial space and 36,000 apartment units. OPPORTUNITY: RESIDENT SERVICES COORDINATOR - PALO ALTO, CA **DAYS REQUIRED: MONDAY - FRIDAY** Sares Regis Group is seeking an experienced customer service professional to work at our beautiful 759-unit community, Oak Creek! This is a great career opportunity in an ideal location! Essential Functions: Responsible for greeting prospects, guests and visitors as they arrive to our community Provide a personalized experience, with emphasis on care and convenience for our future and current residents Engage with residents, fostering an ongoing, positive relationship while confirming their expectations are being fulfilled Respond to resident complaints and concerns in a timely and professional manner, making sure every situation handled ends with gratification Act as the communication center providing residents community happenings daily, weekly, or monthly via the computer portal and postings. Plan, promote and deliver resident events and activities ensuring resident's find value outside the walls of their apartment home Identify, communicate and implement opportunities to improve resident happiness and service. QUALIFICATIONS * Must have 1-3 years of excellent customer service experience with ability to pass fair housing exam. * Must have relevant experience. * Ability to effectively communicate both written and verbal. * Experience with file audits, customer service and resident engagement a must! * Ability to work independently without direct supervision. * Must have knowledge of operations software used at the property level; Outlook, Internet software, EXCEL, and WORD. * Current driver's license and auto insurance. * Able to work weekends and overtime as job requires. Salary is $26.00/hour. We offer a competitive compensation package that includes a 401(K) match, rental incentive and renewal compensation, bonuses, and rental discounts depending on location. Regular full-time employees who work between 30-40 hours a week are eligible for medical, dental, vision, other voluntary benefits and vacation accrual. Sick time accrual is provided in accordance with law. PLEASE APPLY ONLINE AT: SARES REGIS CAREERS WEBSITE EQUAL OPPORTUNITY EMPLOYER All positions contingent on completion of successful background screen and drug test. PM21 #J-18808-Ljbffr

GenAI Hackathon Program Coordinator

TalentBurst, an Inc 5000 company Foster City, CA

Senior Delivery Manager-FinTech @ TalentBurst | Talent Acquisition Job Description We are seeking a highly organized and proactive contractor to support the FY26 Global Hackathon. This role requires prior experience managing or supporting large-scale hackathons, particularly those focused on Generative AI (GenAI). The ideal candidate will be a self-starter with strong project coordination skills and the ability to manage multiple workstreams across a global footprint. Key Responsibilities Provide end-to-end administrative and operational support for the FY26 Global Hackathon. Coordinate logistics and communications across 17+ global sites, ensuring consistency and alignment. Develop and implement a judging methodology, including criteria, scoring rubrics, and judge onboarding. Serve as the primary point of contact for all hackathon-related inquiries, providing timely and effective responses. Track milestones, deliverables, and dependencies to ensure successful execution of the program. Collaborate with internal stakeholders, including legal, compliance, technology, and regional teams. Provide business analyst support for other team deliverables as needed, including documentation, reporting, and stakeholder coordination. Required Qualifications Demonstrated experience supporting or leading hackathons, preferably with a focus on GenAI or emerging technologies. Knowledge of Generative AI concepts, including hands-on experience with large language models (LLMs) such as GPT, machine learning frameworks, natural language processing (NLP), and image synthesis. Prior experience designing, facilitating, and administering GenAI hackathons: articulating problem statements, guiding teams through idea generation, and troubleshooting GenAI technical issues (API integration, model fine-tuning, data preparation). Ability to develop and implement creative judging frameworks specific to GenAI outputs and innovations. Strong organizational and project management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Comfortable working across time zones and cultures in a fast-paced environment. Proficiency with collaboration tools such as Microsoft Teams, SharePoint, and Excel. Preferred Qualifications Experience with judging frameworks or competition scoring systems. Familiarity with Fieldglass or similar vendor management systems. Background in business analysis or technical program coordination. Experience with emerging GenAI frameworks and technologies beyond core LLMs (e.g. multimodal generation, reinforcement learning from human feedback). Seniority level Associate Employment type Contract Job function Project Management Industries Staffing and Recruiting #J-18808-Ljbffr

GenAI Hackathon Program Coordinator

Aditi Consulting Foster City, CA

Base pay range $58.00/hr - $60.00/hr Summary We are seeking a highly organized and proactive contractor to support the FY26 Global Hackathon. This role requires prior experience managing or supporting large-scale hackathons, particularly those focused on Generative AI (GenAI). The ideal candidate will be a self-starter with strong project coordination skills and the ability to manage multiple workstreams across a global footprint. Key Responsibilities Provide end-to-end administrative and operational support for the FY26 Global Hackathon. Coordinate logistics and communications across 17+ global sites, ensuring consistency and alignment. Develop and implement a judging methodology, including criteria, scoring rubrics, and judge onboarding. Serve as the primary point of contact for all hackathon-related inquiries, providing timely and effective responses. Track milestones, deliverables, and dependencies to ensure successful execution of the program. Collaborate with internal stakeholders, including legal, compliance, technology, and regional teams. Provide business analyst support for other team deliverables as needed, including documentation, reporting, and stakeholder coordination. Required Qualifications Demonstrated experience supporting or leading hackathons, preferably with a focus on GenAI or emerging technologies. Knowledge of Generative AI concepts, including hands‑on experience with large language models (LLMs) such as GPT, machine learning frameworks, natural language processing (NLP), and image synthesis. Prior experience designing, facilitating, and administering GenAI hackathons: articulating problem statements, guiding teams through idea generation, and troubleshooting GenAI technical issues (API integration, model fine‑tuning, data preparation). Ability to develop and implement creative judging frameworks specific to GenAI outputs and innovations. Strong organizational and project management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Comfortable working across time zones and cultures in a fast‑paced environment. Proficiency with collaboration tools such as Microsoft Teams, SharePoint, and Excel. Preferred Qualifications Experience with judging frameworks or competition scoring systems. Familiarity with Fieldglass or similar vendor management systems. Background in business analysis or technical program coordination. Experience with emerging GenAI frameworks and technologies beyond core LLMs (e.g. multimodal generation, reinforcement learning from human feedback). Pay Transparency The typical base pay for this role across the U.S. is: $58.00 - $60.00/hr . Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full‑time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance. Location San Mateo, CA #J-18808-Ljbffr

Work Life Balance

Project Coordinator - Vehicle Dynamics

Goken America Foster City, CA

Overview Headquartered in Dublin, Ohio (USA) with Engineering Centers in Pune, India and Yokohama, Japan, Goken is a global Engineering Services and Product Development company founded in 2004. We partner with OEMs and suppliers across the mobility space, as well as clients in non-mobility industries, to deliver innovative solutions and accelerate product development. At Goken, we embrace our motto of “Time to Innovate” by pushing boundaries, cultivating entrepreneurial thinking, and empowering individuals who thrive on tackling challenges, embrace fresh ideas, and are driven to create solutions that shape the future. This mindset fuels our mission and empowers our teams to solve complex problems, deliver measurable value, and move our clients and industries forward. Our Vision is to empower associates to drive innovation and lead meaningful change wherever it’s needed, ensuring we stay ahead of the challenges and opportunities of tomorrow. Our Mission is to build trust that fosters greatness in our people, excellence in our clients, and positive impact in the communities we serve. Goken offers a competitive compensation structure and benefits that support professional growth and personal well-being. We also foster a culture built on high performance, collaboration, continuous improvement, and ongoing professional development. Summary Summary Support project management leadership with coordination of technical service projects in information services, business transformation, and product life cycle management for the Vehicle Development team. Responsible for coordinating communications, organizing meetings, project reporting, and schedule management. Responsibilities Participate in client meetings and manage team goals, schedules, information. Build and maintain relationships with internal and external stakeholders to facilitate communication. Organize communications with team members, client management, and external stakeholders including suppliers. Create documents, analyze and report information to internal and external team members. Maintain team dashboards and tracking tools to provide up-to-date project visibility. Maintain project issue management and reporting. Provide meeting organization coordination support. Support OEM supplier communications. Manage onboarding and training. Support organizing Q&A status. Document creation. Meeting support Schedule management Utilizing OEM's scheduling/onboarding system Qualifications Bachelor's degree in a related field (e.g., business administration, project management, engineering, communications, supply chain management). 2+ years of experience in project coordination or a related field. Excellent problem-solving skills and meticulous attention to detail. Strong project coordination skills and the ability to collaborate effectively with cross-functional teams. Proactive, highly organized, and comfortable working in dynamic team environments. Experience in the automotive industry is a plus. Experience with project management tools such as Jira and Confluence preferred. Understanding of dashboard design and experience in supporting their creation and maintenance preferred. California pay range: $45 USD - $50 USD Goken is committed to fostering a respectful, inclusive, and engaging workplace across all global locations. We value diversity and provide equal opportunities for career growth and professional development, regardless of race, color, religion, national origin, sex, age, disability, veteran status, genetic information, sexual orientation, gender identity, marital status, or any other characteristic protected by law. #J-18808-Ljbffr

Services Coordinator II (Alma Point)

MidPen Housing Corporation Foster City, CA

Join to apply for the Services Coordinator II role at MidPen Housing Corporation 1 day ago Be among the first 25 applicants Join to apply for the Services Coordinator II role at MidPen Housing Corporation Get AI-powered advice on this job and more exclusive features. About MidPen At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect. About MidPen At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect. We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation's leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity. MidPen is, once again, proud to be certified as an official Great Place to Work in 2025. Property Name: Alma Point at Foster Square POSITION OVERVIEW The Services Coordinator II plays a vital role in delivering and engaging partners to deliver educational, health and wellness, and asset-building programming for residents of MidPen properties. The Services Coordinator II provides access to and delivers programs such as: After School Program, Summer Program, Academic Support and College Readiness Assistance, ESL Program, Health and Education Workshops, Food Security Programs, Nutrition and Physical Activity, Economic Empowerment Program, Workforce Development, Rental Assistance, and Lease Education. This position also leads outreach efforts and plans community events/interactions which builds trust and engagement. ESSENTIAL DUTIES Program Efficacy & Efficiency Delivers onsite programs, ensures implementation of programs at assigned locations to meet agreed internal standards and objectives and applicable regulatory expectations Conducts door-to-door, phone, e-mail outreach and other marketing strategies to make residents aware of services offered Partnership Management Familiar with Services' partnership goals and selection criteria; actively engages and promotes property-level partners to support these goals/criteria and communicates with supervisor where improvements may be needed Customer Service Provides individualized support and service coordination for residents e.g., referral and/or enrollment support to specialized programs Offer exemplary customer service and responsiveness to residents Data-driven Decision-making Maintain accurate property-level records and files (including but not limited to entering data and tracking all service activities on a daily/weekly/monthly basis) Effective Team Building Models' leadership at all levels and a can-do attitude with other team members Cultivates collaborative relationships with Property Management and other colleagues QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required. Education and Experience B.A. or B.S. in Education, Social Work, Sociology, Gerontology, or related field and 1 year of experience and/or training in community development, social services, or related field; or an equivalent combination of education and relevant experience Minimum of one (1) year experience working in any of the following related areas required: Families, adults and youth in a diverse population Youth (5-12 age range) in a classroom or after school setting Older adults/elderly support and/or service to those with acute health conditions Experience supporting program and service implementation and coordination Experience collaborating with local service providers Knowledge, Skills, and Abilities Demonstrated customer service orientation and excellent relationship-building skills and ability to productively resolve conflict Excellent judgment, discretion, troubleshooting and creative problem-solving skills when working with residents Desire to work with underserved populations Excellent attention to detail and organizational skills and demonstrated ability to work independently and as part of a team Excellent reading, writing and verbal communications skills and comfortable communicating across language barriers, including using translation apps and services to navigate multiple language needs; [some positions may also include "proficient in Spanish, Russian, Korean or Vietnamese" if required at a specific property] bilingual requirements are determined based on resident/property population and will be applied accordingly Willing to learn, committed to improving and staying abreast of exemplary practices in the field of social services for special needs populations Effectively use Outlook, OneDrive, Teams, Zoom, Salesforce, Microsoft Office Suite, and other technology tools to support interactions with peers and supervisor Satisfactorily pass required background Must possess a valid California Driver's License, proof of current auto insurance, and reliable transportation Physical Requirements Constantly perform desk-based computer tasks, frequently sitting Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds Rarely twist/bend/stoop/squat, kneel/crawl Working Conditions Must be available to work 9:00 AM - 6:00 PM, Monday through Friday; a minimum of one but up to two or more evening(s) until 7:00 PM, and occasional weekends required Ability to travel between properties Pay Range $29.00 - $32.00 Hourly - Pay based on applicable experience and qualifications Property Type: Senior Benefits and Compensation (see here for full details) Health Insurance Dental, Vision, Life & Disability Insurance 403(b) Retirement Investment with Employer Match Employee Education Reimbursement Program Paid Parental Leave FSA for Childcare, Medical, and Commuter Benefits EAP Program Pet Insurance Paid Time Off 14 Paid Company Holidays 4 Paid Wellness Days EQUAL OPPORTUNITY EMPLOYER MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Other Industries Non-profit Organizations Referrals increase your chances of interviewing at MidPen Housing Corporation by 2x Get notified about new Service Coordinator jobs in Foster City, CA . 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People & Culture Team Coordinator (Part-Time)

Cellanome Job Board Foster City, CA

Foster City, CA We’re a well‑funded start‑up . You’ll get a chance to wear many hats, be a part of a growing team, and have the potential for exciting financial and career growth. Here’s what sets us apart. We’ve set our sights on some of the biggest challenges facing biology today. We’re amassing a world‑class team of engineers, scientists, team builders and problem solvers to tackle these challenges heads‑on. We’re passionate about developing the next‑generation technologies that will unravel the complexities of biology. This is a unique opportunity to build, be part of an exciting start‑up and be surrounded by good humans who are super capable, humble and down‑to‑earth. The People & Culture Team Coordinator will be responsible for helping create a positive work environment for our teams. In this creative and hands‑on role you will assist with administrative and operational tasks toward the smooth running of the office and several employee experience initiatives. These programs help reward, recognize and celebrate our team members and make Cellanome a wonderful place to work. Reporting into the People Team, this is a part‑time role (24 hours per week) with some flexibility on exact schedule (onsite 4 days a week). Essential Duties include but are not limited to the following: Coordinate employee recognition programs such as Values Awards, Service Awards, and Spot Bonuses. Coordinate employee snack and food programs, including break room food, monthly lunches, evening meals and happy hours. Manage and maintain office snacks and essential supplies, monitoring inventory levels and restocking as needed. Serve as the primary point of contact for all office service vendors (e.g., Canteen, Bevi, Shred‑It), ensuring timely deliveries, service quality and issue resolution. Collaborate with janitorial and facilities staff to maintain restrooms, common areas, meeting rooms and workspaces. Assist in day‑to‑day people operations by supporting administrative needs, organizing office events and contributing to a positive workplace culture. Serve as the primary point of contact for all office visitors and candidates, ensuring a professional and welcoming experience. Work part‑time (24 hours per week) and be onsite at the Foster City office four days per week. Ability to lift up to 20 lbs for approximately 15% of the typical working day. Ability to work in front of a computer screen and/or perform typing for approximately 75% of a typical working day. Minimum Qualifications: 2+ years of experience in HR coordination, office management, events, or another people‑focused administrative role. Passion for creating great employee experiences and helping others feel supported and connected. Strong service mindset – approachable, proactive, and eager to go the extra mile for the team. Highly organized and resourceful, with a knack for keeping things running smoothly and anticipating needs before they arise. Collaborative communicator who enjoys working across teams. Creative problem solver who brings new ideas to make the workplace even better. Demonstrated ability to perform the essential duties of this position with or without reasonable accommodations. Preferred Qualifications: Bachelor’s degree in Human Resources or related field. Familiarity with HR systems (e.g., Rippling, Culture Amp, Greenhouse). Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams). The estimated hourly rate for this position is $38.00 – $44.00/hour. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training. What you can expect from us: You’ll feel the energy when you walk in our door – we work hard, we have fun and we have ambitious plans to grow. Cellanome offers a comprehensive employment package that includes a competitive salary, generous stock options, great health plans, a 401(k), and flexibility to balance work and life. Equal Employment Opportunity We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal‑opportunity workplace. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. #J-18808-Ljbffr

People & Culture Team Coordinator (Part-Time)

Cellanome Foster City, CA

Join to apply for the People & Culture Team Coordinator (Part‑Time) role at Cellanome . We’re a well‑funded start‑up working to transform biology. The organization is building a world‑class team of engineers, scientists, and problem solvers, and we’re passionate about developing next‑generation technologies that unravel biological complexity. Details Type : Part‑time, 24 hrs per week (onsite 4 days a week). Location : Foster City office. Responsibilities Coordinate employee recognition programs such as Values Awards, Service Awards, and Spot Bonuses. Manage employee snack and food programs, including break‑room supplies, monthly lunches, evening meals, and happy hours; monitor inventory and restock as needed. Serve as the primary point of contact for all office service vendors (Canteen, Bevi, Shred‑It, etc.) to ensure timely deliveries and high service quality. Work with janitorial and facilities staff to maintain and replenish general office items; keep restrooms, common areas, and meeting rooms clean and fully functional. Provide administrative support for day‑to‑day people operations, including office events and improving workplace culture. Serve as the primary point of contact for all office visitors and candidates. Ensure mobility to lift up to 20 lbs for up to 15 % of the workday. Spend approximately 75 % of the day working at a computer and typing. Minimum Qualifications 2+ years of experience in HR coordination, office management, events, or a people‑focused administrative role. Passion for creating great employee experiences and supporting others. Strong service mindset: approachable, proactive, and eager to go the extra mile. Highly organized and resourceful, anticipating needs before they arise. Excellent cross‑team collaboration and communication skills. Creative problem‑solver with innovative ideas for improving the workplace. Capability to perform the essential duties with or without reasonable accommodations. Preferred Qualifications Bachelor’s degree in Human Resources or a related field. Familiarity with HR systems such as Rippling, Culture Amp, Greenhouse, or similar. Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams). Compensation Hourly rate: $38.00 – $44.00. Individual pay is determined by location and relevant skills, experience, and training. What You Can Expect Cellanome offers a competitive salary, generous stock options, comprehensive health and wellness benefits, a 401(k), and flexibility to balance work and life. We celebrate diversity and provide a collaborative, supportive culture that encourages growth and innovation. Equality, Diversity & Inclusion Equal employment opportunity. We are proud to be an equal‑opportunity workplace that embraces and celebrates the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or any other legally protected class. We provide reasonable accommodations for individuals with disabilities during the application or interview process and throughout employment. #J-18808-Ljbffr

Clinical Operations Coordinator

Joyous Foster City, CA

Join Joyous in our mission to revolutionize mental health care. As pioneers, we leverage very low dose (VLD) ketamine, AI-powered treatments, and advanced technologies to make mental health care effective, accessible, and affordable. With a team of nearly 120 professionals, we've transformed over 60,000 lives, leading a mental wellness revolution for a future where everyone can thrive. Working with us offers more than a job; it's a chance to be part of a life-saving mission that promotes health and compassion worldwide. You'll push mental health care boundaries with AI innovations, contributing to meaningful change and experiencing significant professional growth. At Joyous, we're creating lasting impacts, one life at a time. About Joyous At Joyous , we are reimagining mental health care by combining innovative treatments, advanced technology, and compassionate clinical leadership. With a growing nationwide network of providers, we are building a scalable clinical infrastructure that ensures accessibility, compliance, and the highest standards of patient care. We are seeking a Clinical Operations Coordinator to support both the staffing and operational needs of our clinical department. This role blends provider recruiting, onboarding, compliance, training, and day-to-day clinical operations support . You'll play a critical role in ensuring that every provider-from MDs and NPs to RNs-is properly recruited, credentialed, trained, and set up for success. This position reports directly to the Lead of Clinical Operations and works cross-functionally with HR, Compliance, and Clinical Leadership. Key Responsibilities Recruiting & Staffing Support end-to-end recruitment for MDs, NPs, and RNs, including sourcing, screening, scheduling interviews, and coordinating hiring activities. Assist leadership in tracking staffing needs across multiple states and specialties. Help coordinate provider schedules and coverage, ensuring patient access across time zones. Serve as a point of contact for new hires during recruitment and onboarding, ensuring a smooth candidate experience. Compliance & Credentialing Track and maintain all provider credentials, licenses, DEA registrations, and renewals. Ensure compliance with HIPAA, state board requirements, and DEA regulations. Partner with credentialing vendors (e.g., Provider Trust) to maintain accurate provider records. Keep leadership updated on upcoming license expirations and compliance risks. Training & Education Coordinate onboarding and training programs for new providers. Manage Joyous' provider education platform , ensuring training content is up to date. Distribute training materials related to protocols, digital systems (EHR, scheduling tools), and compliance standards. Collect feedback from new providers to improve onboarding and training. Clinical Operations Support Coordinate uniform distribution and ensure adherence to Joyous' provider dress code standards. Assist in the daily operations of the clinical team, ensuring efficient workflows and patient care support. Collaborate with RNs and leadership to identify process improvements. Support cross-department initiatives that impact provider operations. Qualifications Bachelor's degree in healthcare administration, business administration, human resources, or related field. 1-3 years of experience in healthcare operations, recruiting/staffing, or provider support. Familiarity with regulatory compliance (HIPAA, DEA, medical boards). Experience with provider credentialing and scheduling is a plus. Prior experience with EHR systems (DrChrono preferred). Strong organizational, communication, and multitasking skills. Tech-savvy and comfortable learning new systems quickly. Ability to thrive in a fast-paced startup environment with shifting priorities. Why Join Joyous? Be part of a mission-driven company transforming mental health care. Gain experience across both clinical operations and recruiting in a high-growth environment. Hybrid work model based at our San Mateo HQ. Opportunity to build scalable processes that directly impact providers and patients nationwide. #LI-Hybrid #LI-DNI SF Bay Area Range $55,000-$60,000 USD Joyous is an equal opportunity employer and we value diversity at our company. We are committed to providing equal employment opportunities for all candidates regardless of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. AGENCY AND THIRD PARTY RECRUITER NOTICE: Joyous does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team. All candidates must be submitted via our Applicant Tracking System by approved Joyous vendors who have been expressly requested to make a submission by our Recruiting Team for a specific job opening. No placement fees will be paid to any firm unless such a request has been made by the Joyous Recruiting Team and such a candidate was submitted to the Joyous Recruiting Team via our Applicant Tracking System.

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