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Franchise - CSP/Receptionist

H&R Block Ashburn, VA

Job Description: At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block1 as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. It would be even better if you also had... High school diploma or equivalent Sales/marketing experience 1 - This office is an independently owned and operated franchise office operating under an agreement with H&R Block. Franchisees make their own hiring decisions and any questions regarding employment at this office should be made directly to the franchisee. What you'll bring to the team... Answer phones and greet clients in a personalized, friendly, and inviting manner Match clients with the best-suited tax professional for their needs Schedule clients how they would like to be scheduled Help to ensure all clients needs have been met during service both in person, over the phone or virtually Maintain office cleanliness and organization of resources with team members Other duties as assigned Your Expertise: Experience working in a fast-paced environment Previous experience in a customer service environment Ability to multi-task Strong organizational and time-management skills Computer proficient with the ability to use Microsoft Office

Best Match

Corporate Receptionist/Administrative Assistant - Part Time

KACE Ashburn, VA

Corporate Receptionist/Administrative Assistant Part-Time 3 days per week in the Office/up to 24 hours per week. Ashburn, VA What You will Get to Do!! The receptionist provides administrative support to all departments throughout the company, provides full coverage for the reception desk during the company hours of operation and administers policies and procedures based on established guidelines. Key functions you will perform! Delivers impeccable customer service as the initial point of contact for the office. Greet and direct visitors, guests, and fellow employees in a professional and friendly manner. Function as corporate receptionist by providing coverage for the reception desk and ensuring efficient operation of the reception area responsibilities and processes. Provide administrative support for all departments throughout the company as requested. Ensure that the reception area, meeting rooms and kitchens are always neat, clean, and well-stocked with supplies. Order and purchase office and kitchen supplies within established guidelines. Monitor and maintain the central office supply room to ensure it is well-stocked, neat and organized. Create and/or maintain data in MS Office programs, to include Excel spreadsheets, and various third-party and company-proprietary systems. Assist with set-up, clean-up and coordinating company meetings. Direct inquiries and telephone calls to the appropriate departments or staff members. Issue and administers visitor and consultant badges. Maintain corporate security sign-in and sign-out logs. Accept and log in incoming and outgoing mail, parcels, and packages. And other duties as assigned. What you will need to have: Minimum two-years (2) relevant experience in an office setting as a receptionist or Administrative Assistant Exceptional customer service skills Experience with data entry Proficiency in MS Office (e.g., Excel, Word and PowerPoint), and ability to learn and use new computer applications. Strong oral and written communication skills and great phone dialogue. Strong conversation ability and good listener. Ability to handle multiple projects simultaneously while prioritizing along strict timelines. Preferred Skills: An Associates Degree or higher Demonstrates professionalism internally and externally and maintain positive working relationships. Uses good judgment, makes sound recommendations and decisions. Work collaboratively, assist team, encourage mutual accountability. Exudes self-motivation; pursue goals persistently despite obstacles. Seeks to advance personal skills, performance, and abilities. Utilizes time and resources effectively. Exhibit excellent communication and interpersonal skills. Display outstanding organizational and coordination abilities. Self-starter who is results-oriented, resourceful, analytical, innovative, intellectually curious and who takes initiative and risks. We Offer... Paid training, fun, talented and driven teammates Knowledgeable, encouraging, and present leadership A diverse and community-minded organization Career growth and learning opportunities for aspiring minds. Applicants selected may be subjected to a government background investigation and may be required to meet the following conditions of employment: A Favorable credit check for all cleared positions Must be a U.S. Citizen Successfully passing a background investigation PHYSICAL REQUIREMENTS/WORKING CONDITIONS: Standing/Walking/Mobility: Must have mobility to attend meetings with other managers and employees. Climbing/Stooping/Kneeling: 0% - 10% of the time. Lifting/Pulling/Pushing: 0% - 10% of the time. Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time. Sitting: Sitting for prolonged and extended periods of time. For more information about the company please visit our website at www.kacecompany.com KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. KACE complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].

High salary

Receptionist

Generator Supercenter of Austin Ashburn, VA

Benefits: A positive and collaborative work environment Offered after 60 days of employment Employee discounts Free uniforms Opportunity for advancement Training & development Company Overview Generator Supercenter is the company for all your generator needs. We provide high-quality models, have factory-certified technicians for repairs and maintenance, and offer turnkey installations. We are the number #1 Generac dealer in North America. Our employees have extensive training to provide a professional experience every step of the way. Our mission is to joyfully provide comfort and peace of mind for our customers, to be an outstanding partner to our suppliers, to change the lives of our team members by giving direction, respect, and the opportunity for financial growth, and to think and act in alignment with our Creator. Responsibilities Supports company operations by maintaining office systems and managing incoming communications. Maintains office efficiency by executing office systems and layouts. Review sales folders for accuracy. Maintains office policies by executing standards and procedures at a high level. Supports staff through consistent communications and follow up. Manage time and attendance hours independently. Contribute to team effort by accomplishing related tasks as needed. Qualifications Proven experience in office roles, with at least 1 year of experience. Experience with City and County Permitting Departments Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks. Organization and the ability to multitask to complete a wide variety of tasks. Ability to maintain confidentiality and handle sensitive information. Flexibility to adjust to new tasks should the company or office need change. Strong interpersonal skills to interact positively with all employees. Attention to detail to ensure tasks are completed thoroughly and correctly. Proficient in MS Office, including Word, Excel, and PowerPoint. Must practice regular and dependable attendance. This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. #J-18808-Ljbffr

Veterinary Receptionist

Vetpartners Ashburn, VA

Seeking a Veterinary Receptionist Caring Hands Ashburn is hiring a full-time or part-time front-desk receptionist to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit. We are looking for a customer service professional who excels in a fast-paced environment, communicates clearly, and is passionate about animal care. What to Expect As you join our mission to create a better world for animals and the people who love them, expect to be supported in your work and home life with: A comprehensive benefits package, including medical, dental, and vision insurance Paid time off and a 401(k) plan for full-time employees Professional development opportunities Salary: $16.00-$22.00 per hour dependent on experience Schedule: Open to full-time or part-time. Must be available Mondays, Fridays, and Saturdays Key Responsibilities: Greet clients and their pets, complete the appointment sign-in process, confirm appointment details, and escort clients to exam rooms. Ensure accurate service and product sales accounting, handle payments, process credit/debit cards, and schedule future appointments. Answer client calls for appointments, hospital inquiries, medication refills, and other requests. Make outbound calls for appointment reminders and follow-ups. Understand common vaccination protocols, basic lab tests, common diseases, veterinary terminology, and pet behavior. Assist in maintaining cleanliness and organization to ensure a positive client experience. Qualifications: Previous experience as a veterinary receptionist or medical office assistant preferred Strong organizational and multitasking skills Ability to maintain a calm, professional, and positive demeanor About Caring Hands Ashburn Caring Hands Animal Hospitals are large, well-equipped, AAHA-accredited facilities. We offer convenient hours six days a week and have an open-door policy to provide excellent service to our clients. Our full-service hospitals offer state-of-the-art care for our patients including computerized patient records, digital radiography, and in-house laboratory. #J-18808-Ljbffr

Receptionist, Administrative Assistant (Entry Level)

EMCOR Group Inc. Ashburn, VA

Receptionist, Administrative Assistant (Entry Level) Job Title: Receptionist, Administrative Assistant (Entry Level) Location: Ashburn, VA 20147 Reports to: Executive Assistant FLSA Status: Non-Exempt Shift: Monday through Friday – 8:00a.m. – 5:00 p.m. COMPANY OVERVIEW The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations, and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. SUMMARY The Receptionist, Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling all telephone calls, greeting visitors, assisting with meeting preparation and company events at the direction of Marketing, and maintaining company contact directories with accuracy. Attendance and punctuality, professional demeanor, and etiquette are essential in the performance of this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential responsibilities include performing the following: Greet all visitors in a professional and courteous manner and notify the appropriate employees that their guests have arrived. Answer all incoming and inter-company phone calls received by the main switchboard, screen calls, transfer calls to the appropriate company contacts, and take messages collecting pertinent information (e.g., contact name, call reference, phone number, and company identification). Ensure copy machines within the building are well stocked with consumables and contact the appropriate vendor for repairs when malfunctions occur. Maintain organization and inventory of the office supply room and order supplies as needed. Ensure meeting rooms and kitchen are stocked and clean. Prepare and generate computer documentation with accuracy using Excel and Word. Support meal ordering and pick-up for meetings and company events. Maintain reliability with attendance and punctuality. Possess a valid state driver's license and reliable personal transportation. This is not a remote/telework position. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. PREFERRED EDUCATION AND EXPERIENCE High school degree or its equivalent with at least two years of administrative experience in a professional office environment. Proficiency in using Word and creating business letters. Accurate keyboarding skills and proficiency in spelling, grammar, and punctuation. COMPUTER SKILLS Proficient in Microsoft applications, particularly Excel. REQUIRED ATTRIBUTES Professional written and verbal communication skills. Demonstrated professional emotional intelligence and courtesy. Ability to discern work assignment priorities and utilize independent thinking. Commitment to performing duties safely and within company policies. Ability to work collaboratively with peers and support teamwork. Effective organization and management of information and processes. Commitment to company values. LANGUAGE SKILLS Fluent communication in English, both verbally and in writing. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects or controls. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a professional office environment. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. #J-18808-Ljbffr

Receptionist/Front Office Coordinator Medics USA

Medics Usa, Inc. Ashburn, VA

Our Medical Office in Ashburn is seeking a dedicated and organized Full-Time Receptionist/Front Office Coordinator to become a vital part of our team. If you have a keen eye for detail, excellent judgment, and a passion for providing top-notch customer service, we want to hear from you! Why Join Us? Dynamic Work Environment: Engage in a variety of tasks in a fast-paced medical office, where no two days are the same. Professional Growth: Expand your skills in medical administration, with opportunities to learn and grow within our practice. Collaborative Team: Work alongside a supportive team dedicated to providing the best care and service to our patients. Key Responsibilities: Customer Service Excellence: Provide a warm and welcoming atmosphere for all patients and visitors. Multi-line Phone Management: Efficiently handle incoming calls using a multi-line phone system, directing them appropriately. Computer Literacy: Utilize strong computer skills to manage patient records, appointment scheduling, and other administrative tasks. Attention to Detail: Maintain accuracy in all tasks, from data entry to managing patient information. Multitasking: Thrive in a fast-paced environment by efficiently handling multiple tasks while maintaining a positive attitude. Insurance Knowledge: Understand medical insurances and benefits, including the ability to collect deductibles and co-pays. Communication Skills: Exhibit strong verbal communication skills, active listening, and the ability to make sound judgment calls in the office. Qualifications: Education: High school diploma or equivalent (Required). Work Authorization: Must be authorized to work in the U.S. (Required). Medical Terminology: At least 1 year of experience with medical terminology (Preferred). Experience with EMR: Required, with knowledge of eClinicalWorks being a strong plus. Flexibility: Availability to work weekends and evenings as needed. About Us: We are one of the region’s unique, full-service medical practices, offering both walk-in and primary care services. Our comprehensive practice includes fully equipped occupational health and travel care departments, ensuring we can meet the health needs of parents, seniors, employers, and travelers alike. What We’re Looking For: Organizational Skills: Ability to set priorities, manage time effectively, and work independently under pressure. Attention to Detail: Strong focus on accuracy and thoroughness in all tasks. Friendly Demeanor: A positive attitude and a commitment to providing excellent patient care are essential. Language Skills: Proficient in English, with strong comprehension and speaking abilities. If you’re dedicated, reliable, and ready to be the essential link in our chain, we’d love to welcome you to our team! Apply Now to join an exciting and supportive team dedicated to providing excellent patient care. Pay: $18.00 – $21.00 per hour Expected hours: No more than 40 per week Benefits: Dental insurance Health insurance Paid time off Vision insurance Medical Specialty: Primary Care Urgent Care Schedule: 8 hour shift Monday to Friday Rotating weekends Education: High school or equivalent (Preferred) Experience: Medical receptionist: 1 year (Required) EMR systems: 1 year (Required) Medical terminology: 1 year (Required) #J-18808-Ljbffr

Receptionist / Vendor Invoice Processor Ashburn, VA

Kaizen Lab Inc. Ashburn, VA

Fidelity Mechanical Services is looking for a Receptionist/Vendor Invoice Processor to join our team in Ashburn, VA! The Receptionist / Vendor Invoice Processor position relays interoffice calls, directs incoming and outgoing mail, and processes Vendor Invoices. THE ROLE AT A GLANCE: Process invoices according to designated deadlines using DocLink system. Correspond and/or communicate with A/P vendors to correct or modify invoices and/or vendor issues. Operates Telephone System to relay incoming and interoffice calls. Records messages for office staff. Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office. Receives, sorts, and processes outgoing and incoming shipments and mail to and from the Post Office, Courier Services, Customers, and Vendors. Other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, mail, etc. Maintains a clean working space and reception lobby. WHAT YOU’LL BRING TO THE TABLE: 1-2 years of experience in Accounts Payable or related field. Prior customer service, receptionist, and invoice processing experience. Exceptional oral and written communication skills with the ability to communicate with all levels of management. Display and maintain professional telephone manners. Ability to establish and maintain excellent inter-company relations. Possess a working knowledge of basic computer software applications such as Microsoft Suite & Adobe. Strong analytical skills as well as a thorough knowledge of invoice processing. Excellent organizational and interpersonal skills. Demonstrated reliability and punctuality. High school diploma, or equivalent, some college-level business courses preferred. WHY YOU’LL LOVE WORKING HERE: Competitive pay and benefits package. Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options. Life and Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits. Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting. Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service. Opportunities for Career Advancement and Professional Development: We provide educational assistance to help you grow your skills and career. Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program. Ready to join the team? Apply NOW! #J-18808-Ljbffr

Receptionist, Administrative Assistant (Entry Level)

Emcor Inc Ashburn, VA

Job Title: Receptionist, Administrative Assistant (Entry Level) Location: Ashburn, VA 20147 Reports to: Executive Assistant FLSA Status: Non-Exempt Shift: Monday through Friday – 8:00a.m. – 5:00 p.m. COMPANY OVERVIEW The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers. SUMMARY The Receptionist, Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of all telephone calls, greeting visitors, assisting with meeting preparation and company events at the direction of Marketing, and maintaining company contact directories with accuracy. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential responsibilities include performing the following: In a professional and courteous manner greet all visitors and notify the appropriate employees that their expecting business guest(s) have arrived. In a professional and courteous manner answer all incoming and inter-company phone calls received by the main switchboard, screen calls, transfer calls to the appropriate company contacts, when applicable connect calls to conference settings, and take messages collecting pertinent information (e.g. contact name, call reference, phone number, and company identification) and route message via email to the receiving employee. Ensure copy machines within the building are well stocked with consumables (toner, etc.), and when malfunctions occur with the machine, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Ensure the office supply room is organized and inventory is maintained. Responsible for ordering and stocking office supplies. Company provides manual labor to move boxes of paper and heavy items (Receptionist is required to request lifting assistance when orders come in from our Labor Manager). Ensure consumables for meeting rooms and kitchen are stocked (coffee, creamer, sugar, water, sodas, snacks). Ensure cleanliness of meeting rooms and community space and community kitchen and kitchen equipment. Company provides manual labor to move and lift water, soda and heavy consumable products to their destination for restocking. (Receptionist is required to request lifting assistance from Labor Manager). Administrative preparation and generation of computer documentation with accuracy using Excel and Word in support of various ad hoc administrative tasks. Required to provide support in meal ordering and pick up for meetings and company events. Mileage reimbursed by the company for personal use of vehicle. This position requires reliability with attendance and punctuality. This position requires a valid state driver's license and reliable personal transportation. This is not a remote/telework position. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION AND EXPERIENCE High school degree or its equivalent with at least two years administrative experience working in a professional office environment Proficiency in using Word and creating business letters Basic Excel skills desirable. Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders COMPUTER SKILLS Proficient usage and knowledge of Microsoft applications, particularly Excel. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Must possess professional written and verbal communications skills. Must demonstrate professional emotional intelligence, be courteous, and steadfast composure. Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position. Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws. Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace. Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements. Must demonstrate commitment to company values. LANGUAGE SKILLS Must be able to fluently communicate in English both verbally and in writing. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment and/or construction site environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. #pkcorp

Receptionist, Administrative Assistant (Entry Level)

Emcor Inc Ashburn, VA

Job Title: Receptionist, Administrative Assistant (Entry Level) Location: Ashburn, VA 20147 Reports to: Executive Assistant FLSA Status: Non-Exempt Shift: Monday through Friday - 8:00a.m. - 5:00 p.m. COMPANY OVERVIEW The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers. SUMMARY The Receptionist, Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of all telephone calls, greeting visitors, assisting with meeting preparation and company events at the direction of Marketing, and maintaining company contact directories with accuracy. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential responsibilities include performing the following: In a professional and courteous manner greet all visitors and notify the appropriate employees that their expecting business guest(s) have arrived. In a professional and courteous manner answer all incoming and inter-company phone calls received by the main switchboard, screen calls, transfer calls to the appropriate company contacts, when applicable connect calls to conference settings, and take messages collecting pertinent information (e.g. contact name, call reference, phone number, and company identification) and route message via email to the receiving employee. Ensure copy machines within the building are well stocked with consumables (toner, etc.), and when malfunctions occur with the machine, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Ensure the office supply room is organized and inventory is maintained. Responsible for ordering and stocking office supplies. Company provides manual labor to move boxes of paper and heavy items (Receptionist is required to request lifting assistance when orders come in from our Labor Manager). Ensure consumables for meeting rooms and kitchen are stocked (coffee, creamer, sugar, water, sodas, snacks). Ensure cleanliness of meeting rooms and community space and community kitchen and kitchen equipment. Company provides manual labor to move and lift water, soda and heavy consumable products to their destination for restocking. (Receptionist is required to request lifting assistance from Labor Manager). Administrative preparation and generation of computer documentation with accuracy using Excel and Word in support of various ad hoc administrative tasks. Required to provide support in meal ordering and pick up for meetings and company events. Mileage reimbursed by the company for personal use of vehicle. This position requires reliability with attendance and punctuality. This position requires a valid state driver's license and reliable personal transportation. This is not a remote/telework position. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION AND EXPERIENCE High school degree or its equivalent with at least two years administrative experience working in a professional office environment Proficiency in using Word and creating business letters Basic Excel skills desirable. Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders COMPUTER SKILLS Proficient usage and knowledge of Microsoft applications, particularly Excel. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Must possess professional written and verbal communications skills. Must demonstrate professional emotional intelligence, be courteous, and steadfast composure. Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position. Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws. Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace. Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements. Must demonstrate commitment to company values. LANGUAGE SKILLS Must be able to fluently communicate in English both verbally and in writing. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment and/or construction site environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. #pkcorp

Receptionist / Vendor Invoice Processor

Fidelity Mechanical Services Ashburn, VA

Fidelity Mechanical Services is looking for a Receptionist/Vendor InvoiceProcessor to join our team in Ashburn, VA! The Receptionist / Vendor Invoice Processorposition relays interoffice calls, directs incoming and outgoing mail and processesVendor Invoices. THE ROLE AT A GLANCE: Processinvoices according to designated deadlines using DocLink system. Correspondand/or communicate with A/P vendors to correct or modify invoices and/or vendorissues. OperatesTelephone System to relay incoming and interoffice calls. Records messages foroffice staff. Greets allvisitors courteously, determines their needs, and directs them to the properperson and/or office. Receives,sorts, and processes outgoing and incoming shipments and mail to and from thePost Office, Courier Services, Customers and Vendors. Other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, mail, etc. Maintains a clean working space and reception lobby. • WHATYOU'LL BRING TO THE TABLE: •1-2 yearsof experience in Accounts Payable or related field. •Priorcustomer service, receptionist and invoice processing experience. •Exceptionaloral and written communication skills with the ability to communicate with alllevels of management. •Display andmaintain professional telephone manners. •Ability toestablish and maintain excellent inter-company relations. •Possess aworking knowledge of basic computer software applications such as MicrosoftSuite & Adobe. •Stronganalytical skills as well as a thorough knowledge of invoice processing. •Excellentorganizational and interpersonal skills. •Demonstratedreliability and punctuality. •High schooldiploma, or equivalent, some college level business courses preferred. WHY YOU'LL LOVEWORKING HERE: Competitive pay and benefits package Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options. Life and Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits. Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting. Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service. Opportunities for Career Advancement and Professional Development: We provide educational assistance to help you grow your skills and career. Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program. Ready to join the team? Apply NOW!

Corporate Receptionist/Administrative Assistant - Part Time

KACE Ashburn, VA

Corporate Receptionist/Administrative Assistant Part-Time 3 days per week in the Office/up to 24 hours per week. Ashburn, VA What You will Get to Do!! The receptionist provides administrative support to all departments throughout the company, provides full coverage for the reception desk during the company hours of operation and administers policies and procedures based on established guidelines. Key functions you will perform! Delivers impeccable customer service as the initial point of contact for the office. Greet and direct visitors, guests, and fellow employees in a professional and friendly manner. Function as corporate receptionist by providing coverage for the reception desk and ensuring efficient operation of the reception area responsibilities and processes. Provide administrative support for all departments throughout the company as requested. Ensure that the reception area, meeting rooms and kitchens are always neat, clean, and well-stocked with supplies. Order and purchase office and kitchen supplies within established guidelines. Monitor and maintain the central office supply room to ensure it is well-stocked, neat and organized. Create and/or maintain data in MS Office programs, to include Excel spreadsheets, and various third-party and company-proprietary systems. Assist with set-up, clean-up and coordinating company meetings. Direct inquiries and telephone calls to the appropriate departments or staff members. Issue and administers visitor and consultant badges. Maintain corporate security sign-in and sign-out logs. Accept and log in incoming and outgoing mail, parcels, and packages. And other duties as assigned. What you will need to have: Minimum two-years (2) relevant experience in an office setting as a receptionist or Administrative Assistant Exceptional customer service skills Experience with data entry Proficiency in MS Office (e.g., Excel, Word and PowerPoint), and ability to learn and use new computer applications. Strong oral and written communication skills and great phone dialogue. Strong conversation ability and good listener. Ability to handle multiple projects simultaneously while prioritizing along strict timelines. Preferred Skills: An Associates Degree or higher Demonstrates professionalism internally and externally and maintain positive working relationships. Uses good judgment, makes sound recommendations and decisions. Work collaboratively, assist team, encourage mutual accountability. Exudes self-motivation; pursue goals persistently despite obstacles. Seeks to advance personal skills, performance, and abilities. Utilizes time and resources effectively. Exhibit excellent communication and interpersonal skills. Display outstanding organizational and coordination abilities. Self-starter who is results-oriented, resourceful, analytical, innovative, intellectually curious and who takes initiative and risks. We Offer... Paid training, fun, talented and driven teammates Knowledgeable, encouraging, and present leadership A diverse and community-minded organization Career growth and learning opportunities for aspiring minds. Applicants selected may be subjected to a government background investigation and may be required to meet the following conditions of employment: A Favorable credit check for all cleared positions Must be a U.S. Citizen Successfully passing a background investigation PHYSICAL REQUIREMENTS/WORKING CONDITIONS: Standing/Walking/Mobility: Must have mobility to attend meetings with other managers and employees. Climbing/Stooping/Kneeling: 0% - 10% of the time. Lifting/Pulling/Pushing: 0% - 10% of the time. Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time. Sitting: Sitting for prolonged and extended periods of time. For more information about the company please visit our website at www.kacecompany.com KACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. KACE complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].

Dynamic Environment

Medical Receptionist

PrideStaff Ashburn, VA

Job Responsibilities: Medical Receptionist Medical Receptionists are the first point of contact for patients. Medical Receptionists are in charge of scheduling appointments, surgeries, radiology procedures and more. As well as verifying insurance coverage to ensure approval and provide accurate payment information to patients. Medical Receptionists also complete all registration processes from confirming patient identification to HIPPA regulations. Lastly, Medical Receptionists assist in the admission of patients for hospitalizations and surgeries. Reviews documented insurance benefits and patient liability in appropriate system(s) to prepare for patient counseling session. Insurance Verification Identifies and communicates payor authorization and referral requirements. Completes and documents in appropriate computer system. Maintains updated authorization/referral requirements information and communicates to team members. Applies knowledge of online payor verification systems to obtain and validate insurance information on a timely and accurate basis. Determines patient financial responsibility and notifies patient and/or guardian as necessary. Patient Admitting Accesses appropriate systems or services to confirm insurance coverage or other means of payment. Processes billing and insurance paperwork in compliance with regulatory guidelines. Greets and interviews incoming patients/visitors to identify their needs and directs them accordingly. Additional Requirements: Medical Receptionist 1 year of excellent customer service in any industry or 1 year of experience in a medical setting or associates degree. GED or High School diploma Special Skills: Basic communication and computer skills. Following vaccinations REQUIRED: Proof of immunity to Measles, Mumps, Rubella, and Varicella by 2 vaccinations (shot records) or evidenced by lab/titer results. Proof of annual TB screen (skin test, blood test or documentation of a positive TB test with a normal chest x-ray report. (Evidence of annual TB screen required) Proof of annual influenza immunization since start of current flu season. Proof of immunity to Meningococcal Hepatitis B immunization is required to be offered. If contingent resource refuses, signed attestation is required. - See attachment in email Proof of TDAP immunization (within the prior ten years) Proof of COVID-19 vaccination Color Blindness vision screen Location: Ashburn, VA Pay: $20.00/Hour Schedule: Monday - Friday ; 8:30A-5:00P Compensation / Pay Rate (Up to): $20.00 - $20.00 Per Hour

Receptionist, Administrative Assistant (Entry Level)

EMCOR Ashburn, VA

Job Title: Receptionist, Administrative Assistant (Entry Level) Location: Ashburn, VA 20147 Reports to: Executive Assistant FLSA Status: Non-Exempt Shift: Monday through Friday - 8:00a.m. - 5:00 p.m. COMPANY OVERVIEW The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers. SUMMARY The Receptionist, Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of all telephone calls, greeting visitors, assisting with meeting preparation and company events at the direction of Marketing, and maintaining company contact directories with accuracy. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential responsibilities include performing the following: In a professional and courteous manner greet all visitors and notify the appropriate employees that their expecting business guest(s) have arrived. In a professional and courteous manner answer all incoming and inter-company phone calls received by the main switchboard, screen calls, transfer calls to the appropriate company contacts, when applicable connect calls to conference settings, and take messages collecting pertinent information (e.g. contact name, call reference, phone number, and company identification) and route message via email to the receiving employee. Ensure copy machines within the building are well stocked with consumables (toner, etc.), and when malfunctions occur with the machine, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Ensure the office supply room is organized and inventory is maintained. Responsible for ordering and stocking office supplies. Company provides manual labor to move boxes of paper and heavy items (Receptionist is required to request lifting assistance when orders come in from our Labor Manager). Ensure consumables for meeting rooms and kitchen are stocked (coffee, creamer, sugar, water, sodas, snacks). Ensure cleanliness of meeting rooms and community space and community kitchen and kitchen equipment. Company provides manual labor to move and lift water, soda and heavy consumable products to their destination for restocking. (Receptionist is required to request lifting assistance from Labor Manager). Administrative preparation and generation of computer documentation with accuracy using Excel and Word in support of various ad hoc administrative tasks. Required to provide support in meal ordering and pick up for meetings and company events. Mileage reimbursed by the company for personal use of vehicle. This position requires reliability with attendance and punctuality. This position requires a valid state driver's license and reliable personal transportation. This is not a remote/telework position. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION AND EXPERIENCE High school degree or its equivalent with at least two years administrative experience working in a professional office environment Proficiency in using Word and creating business letters Basic Excel skills desirable. Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders COMPUTER SKILLS Proficient usage and knowledge of Microsoft applications, particularly Excel. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Must possess professional written and verbal communications skills. Must demonstrate professional emotional intelligence, be courteous, and steadfast composure. Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position. Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws. Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace. Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements. Must demonstrate commitment to company values. LANGUAGE SKILLS Must be able to fluently communicate in English both verbally and in writing. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment and/or construction site environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. #pkcorp

Receptionist

Hilton Ashburn, VA

A Guest Services Agent is responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Full and part time postions available. Flexible Hours. Hiring now with no experience required. Great benefits and promotions from within.

Best Match

Customer Service Receptionist

Hilton Ashburn, VA

A Guest Services Agent is responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Full and part time postions available. Flexible Hours. Hiring now with no experience required. Great benefits and promotions from within.

Front Desk Receptionist

Hilton Ashburn, VA

A Guest Services Agent is responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Full and part time postions available. Flexible Hours. Hiring now with no experience required. Great benefits and promotions from within.

Receptionist / Vendor Invoice Processor

Fidelity Mechanical Services Ashburn, VA

Fidelity Mechanical Services is looking for a Receptionist/Vendor InvoiceProcessor to join our team in Ashburn, VA! The Receptionist / Vendor Invoice Processorposition relays interoffice calls, directs incoming and outgoing mail and processesVendor Invoices. THE ROLE AT A GLANCE: Processinvoices according to designated deadlines using DocLink system. Correspondand/or communicate with A/P vendors to correct or modify invoices and/or vendorissues. OperatesTelephone System to relay incoming and interoffice calls. Records messages foroffice staff. Greets allvisitors courteously, determines their needs, and directs them to the properperson and/or office. Receives,sorts, and processes outgoing and incoming shipments and mail to and from thePost Office, Courier Services, Customers and Vendors. Other clerical and administrative duties, including but not limited to, file maintenance, department correspondence, mail, etc. Maintains a clean working space and reception lobby. • WHATYOU'LL BRING TO THE TABLE: •1-2 yearsof experience in Accounts Payable or related field. •Priorcustomer service, receptionist and invoice processing experience. •Exceptionaloral and written communication skills with the ability to communicate with alllevels of management. •Display andmaintain professional telephone manners. •Ability toestablish and maintain excellent inter-company relations. •Possess aworking knowledge of basic computer software applications such as MicrosoftSuite & Adobe. •Stronganalytical skills as well as a thorough knowledge of invoice processing. •Excellentorganizational and interpersonal skills. •Demonstratedreliability and punctuality. •High schooldiploma, or equivalent, some college level business courses preferred. WHY YOU'LL LOVEWORKING HERE: Competitive pay and benefits package Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options. Life and Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits. Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting. Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service. Opportunities for Career Advancement and Professional Development: We provide educational assistance to help you grow your skills and career. Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program. Ready to join the team? Apply NOW!

Immediate Start

Software Java Engineer - (CBP BI REQUIRED)

Semantic Research Ashburn, VA

Position Description: We're seeking individuals with at least five (5) years of experience who can design and articulate, guide, and mentor big ideas. The position of Software Engineer is a client-focused, direct support position with Semantic AI. You will base your activities out of the Washington DC area. You will be called upon to work at various customer sites as needed in the capacity described below. The primary focus of your work effort will be software project support in direct response to customer needs as assigned by the Director of Customer Success and Field Operations. You will serve as an Cortex Edge expert - in particular, developing ways to adapt our software to meet customers' information requirements. You will provide services both on-site with a customer and remotely working from home. Responsibilities: Architect and implement enterprise-grade Java-based applications. Identify and resolve immediate and potential issues with applications. Participate in group meetings to discuss projects and objectives. Assist, mentor, and collaborate with other developers with troubleshooting, debugging, and coding. Meet deadlines on fast-paced deliverables. Support the technical on-site delivery, customization, and maintenance of our software products and associated services in a wide variety of government, commercial, and non-profit organization environments. Work with a team to advise and shape product road maps. Requirements Minimum Qualifications: U.S. Customs and Border Protection (CBP) Background Investigation (BI) BS in Computer Science, similar study or equivalent experience. At least 5 years of experience in Java-based programming. Knowledge of current frameworks, SDKs, APIs, and libraries including Spring and Java 17 or greater. Experience with multi-threaded programming. Proficient in using standard Source Code Management (SCM) and build tools such as Subversion and Maven. Meticulous at both analysis and execution. Ability to develop new software capabilities based on direct customer feedback. Areas of Required Software Development Knowledge and/or Experience Java Swing as well as Java running on UNIX and Windows SQL / JPA / PostgreSQL / ETL Elasticsearch / SOLR / Lucene RESTful web services Angular.js / Javascript HTML5 / CSS3 / Sass Semantic Graphs, Graph databases Maven IntelliJ Preferred Qualifications: Polished interpersonal and communications skills (written & verbal) in customer-facing situations and team collaboration settings Exceptional problem-solving and analytical abilities. Security+ Certification Department of Defense, Federal Law Enforcement or Intelligence Community experience

Administration Assistant

VG CPA PC Ashburn, VA

Job Description Job Description VGCPA Tax Team is a reputable CPA firm dedicated to providing exceptional tax services to our clients. We are seeking a highly organized and professional Administrative Assistant/Receptionist to join our team for the upcoming tax season. Job Description: As an Administrative Assistant/Receptionist, you will be the first point of contact for our clients and visitors. Your primary responsibilities will include managing the front desk, handling administrative tasks, and providing support to our tax professionals. This is a temporary position for the duration of the tax season, with the possibility of extension based on performance and business needs. Key Responsibilities: Greet and welcome clients in a friendly and professional manner. Answer and direct phone calls, take messages, and handle inquiries. Maintain and organize client files and documents. Assist with data entry, filing, and other administrative tasks as needed. Provide excellent customer service and address client needs promptly. Qualifications: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience as a receptionist, administrative assistant, or similar role. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent verbal and written communication skills. Professional appearance and demeanor. Ability to work independently and as part of a team. Prior experience in a CPA firm or tax environment is preferred but not required. How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to [Your Email Address]. Please include "Administrative Assistant/Receptionist - Tax Season" in the subject line of your email. Company Description VG CPA PC is a full service accounting firm serving local, regional, national and international clients based out from Ashburn VA. We are growing our practice in the area and we are looking for a person who is comfortable taking this entry level position to grow into a staff accountant. This position is ideal for a teammate who is looking for a long-term full-time position The ideal candidate will have at least one year of tax preparation experience/accounting and have a Bachelor’s in accounting from an accredited college. Responsibilities include helping in tax preparation for individuals, partnerships, and corporations . You will work directly with our clients and as a team member to provide support to CPA's Company Description VG CPA PC is a full service accounting firm serving local, regional, national and international clients based out from Ashburn VA. We are growing our practice in the area and we are looking for a person who is comfortable taking this entry level position to grow into a staff accountant. This position is ideal for a teammate who is looking for a long-term full-time position\r\n\r\nThe ideal candidate will have at least one year of tax preparation experience/accounting and have a Bachelor’s in accounting from an accredited college. Responsibilities include helping in tax preparation for individuals, partnerships, and corporations . You will work directly with our clients and as a team member to provide support to CPA's

Reservations Agent / CSR

US Sedan Service Ashburn, VA

Job Description Job Description Join the team that turns "Ground Transportation" into "Grand Transportation"! U.S. Sedan Service, Inc. moves the people who move the world - the people who have earned, and expect, the best in service. We are looking for a new team member to join us as a Reservation Agent at our headquarters in Sterling, VA. If you are the kind of person who enjoys helping others have a seamless travel experience, then this role could be a great fit for you! Reservation Agent Core Competencies: Pristine phone etiquette Ability to handle multiple priorities simultaneously, quickly and efficiently Excellent "people" and problem-solving skills Calm demeanor under pressure Self-motivated work ethic and the ability to stay on task until the job gets done Flexible nature and attitude of helpfulness Required Qualification: Must have 2 to 3 years of experience in Customer Service / Call Center Job Posted by ApplicantPro

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