Care Coordinator Jobs: Explore Top Positions & Apply Today

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Payroll Coordinator

Talent Connect Now Ashburn, VA

Job Summary The Payroll Specialist is responsible for ensuring accurate and timely payroll processing for employees and subcontractors in Virginia and other applicable jurisdictions. This role manages onboarding, maintains personnel records in QuickBooks, reviews weekly timesheets, and ensures full compliance with federal, state, and Virginia payroll and labor regulations. The ideal candidate is detail-oriented, organized, and able to maintain strict confidentiality.Key Responsibilities Administer employee salaries and compensation updates.Manage the full onboarding process for employees and subcontractors.Record and maintain personnel data in QuickBooks for all new hires.Review and validate weekly timesheets for employees and subcontractors to ensure accurate payroll processing.Prepare and deliver biweekly payroll reports.Process biweekly payroll for W-2 employees, including wages, overtime, deductions, and benefits.Issue timely biweekly payments to employees.Manage federal, state (including Virginia), and local payroll tax payments.Verify hours worked and process biweekly payments for 1099 subcontractors, ensuring accuracy and contractual compliance.Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred .Minimum 2–3 years of payroll processing experience , ideally in Virginia or multi-jurisdictional operations.Strong knowledge of federal and state payroll regulations (including Virginia), payroll taxes, W-2, and 1099 requirements.Experience with time-tracking systems (e.g., Time Tracker) and payroll/accounting software (e.g., QuickBooks).Skills & Competencies Exceptional attention to detail and strong analytical skills.Highly organized, with the ability to meet tight deadlines for biweekly payroll cycles.Effective verbal and written communication skills in English and Spanish .Professionalism, discretion, and strong ethical standards in handling sensitive payroll information.Ability to work under pressure and manage multiple priorities during payroll periods.Solid working knowledge of U.S. and Virginia labor and tax regulations.#J-18808-Ljbffr

High salary

Office Coordinator

HealthSource Chiropractic, Inc. Ashburn, VA

Benefits:PTO and other great benefitsContinuous clinical and business trainingCompany-paid CEU’sCompany-paid MalPractice InsuranceIf health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you!We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services.If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital.You’ll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances.You’ll enjoy great pay, the opportunity to earn monthly bonuses, and benefits!Who you are:Do you have a gift for meeting new people and getting them to like you ?Do people look to you first for help because they know it will get done ?Are you quick to smile and have contagious enthusiasm?Do you derive a great deal of pleasure and strength from developing professional relationships with clients?Do you have a conscientiousness for doing things right and following tasks through to completion?What you will do:Insurance verificationsCreate financial worksheetsDeliver financial reviews with patientsMake product and supplement recommendations based on the doctor’s treatment planScan incoming insurance EOBsAssist with marketing campaigns, creative content, community outreachWeekly patient reportingMaintain confidentiality as it pertains to HIPAA guidelinesWork with the rest of the team to keep the clinic clean and clutter-freeManage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effectiveMaintain patient accounts by obtaining, recording, and updating personal and financial informationCollect patient charges, control credit extended to patients, and file, collect, and expedite third-party claimsMaintain business office inventoryOther Administrative tasksWhat you needTwo-year degree or more is preferred but not requiredPrevious experience in customer service must be demonstratedProficiency in Microsoft Office and Windows is requiredIf you feel you would be a great fit in our office please apply! We look forward to speaking with you!#J-18808-Ljbffr

Posted 19 hours ago

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Billing Coordinator

Talent Connect Now Ashburn, VA

Job Summary The Billing Coordinator is responsible for ensuring accurate, timely billing for multiple clients and projects. This role reviews weekly hours for employees and subcontractors, prepares invoices in coordination with operations and accounting, and tracks client payments and revenue records. The ideal candidate is detail-oriented, organized, and able to manage high-volume billing with accuracy and confidentiality.Key Responsibilities Review and validate weekly hours submitted by employees, independent contractors, and LLC subcontractors to ensure accurate client billing.Consolidate hours and generate weekly billing according to each client’s schedule and contractual terms.Prepare and issue invoices in collaboration with Operations and Accounting.Track customer payments, credit notes, and necessary accounting adjustments.Support revenue reconciliation and accounts receivable follow-up with the Accounting and Finance teams.Maintain organized digital and physical records of timesheets, invoices, approvals, and related documents.Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.Minimum 2–3 years of billing experience, ideally in project-based or multi-client environments.Experience using QuickBooks, Excel (intermediate/advanced), or equivalent ERP systems.Preferred experience in technical services, construction, or data center industries.Skills & Competencies Strong attention to detail and excellent organizational skills.Solid analytical skills and ability to reconcile data accurately.Intermediate to advanced proficiency in Microsoft Excel (pivot tables, reconciliations, formulas).Working knowledge of QuickBooks Online and billing workflows.Effective communication skills in English and Spanish, both written and verbal.Professionalism, discretion, and the ability to handle confidential financial information.Ability to manage multiple priorities and meet tight weekly billing deadlines.#J-18808-Ljbffr

Project Coordinator

Generator Supercenter of Austin Ashburn, VA

BenefitsVoluntary Life InsuranceShort and Long Term DisabilityMedical, Dental and Vision401K Matching (after 6 months of employment)401(k)Training & developmentJob DescriptionAs a Project Coordinator at Generator Supercenter, you will be responsible for managing the coordination, and closure of up to 35 residential projects per week, ensuring the timely and successful delivery of each residential project. You will play a crucial role in maintaining clear and consistent communication with up to 300 clients, keeping them informed of progress, and ensuring customer satisfaction throughout the project lifecycle.Key ResponsibilitiesProject Scheduling: Schedule and track 30 ongoing projects per week, ensuring that all milestones and deadlines are met efficiently and on time.Customer Updates: Provide regular progress updates to up to 300 clients, ensuring they are informed of the status, timeline, and any potential delays.Project Coordination: Collaborate with coworkers and field crews to ensure resources are allocated effectively and tasks are completed within the set deadlines.Closing Projects: Oversee the timely closing of completed projects, ensuring that all documentation is filed correctly, and feedback is collected for continuous improvement.Time Management: Efficiently prioritize and manage tasks for multiple projects simultaneously, ensuring that client expectations are met without compromising quality.Problem-Solving: Address and resolve any scheduling issues or conflicts that may arise, working closely with internal teams and customers to find effective solutions.Reporting: Maintain detailed records of project progress, status updates, and any challenges encountered, providing weekly reports to management.Skills and QualificationsExperience as a Project Coordinator or similar role in a fast-paced environment.Strong organizational skills with the ability to manage multiple projects simultaneously.Excellent written and verbal communication skills for client interaction and team coordination.Ability to prioritize tasks and meet tight deadlines.Proficient in basic office software (e.g., MS Office, Google Workspace, Excel).Customer-focused with keen attention to detail and commitment to keeping clients informed.Ability to handle high-pressure situations and adapt to changing priorities.Prior experience managing client communications for multiple projects or working with a high volume of customers is a plus.Compensation: $14-$16/hrCommensurate with experienceWhy Work at Generator Supercenter?Be part of a national leader in energy solutions and backup power systemsSupport meaningful projects that bring peace of mind to customers during power outagesWork in a collaborative, growth-oriented environmentOpportunity for advancement in a growing and innovative companyApply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.#J-18808-Ljbffr

Material/Equipment Coordinator

Insight Global Ashburn, VA

OverviewThe Material/Equipment Coordinator II will possess competency in the following areas in order to perform his/her role in a safe, productive, and effective manner. Note that the areas listed are intended to describe the general nature and level of work being performed by co-workers assigned to this role. They are not intended to be an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job.The Material/Equipment Coordinator II typically supports a larger/more complex or multiple departments and larger base of customers by providing administrative support that includes filling equipment needs/orders, processing invoices, maintaining equipment logs, and the like.ResponsibilitiesExecutes assigned tasks related to equipment and/or materials needsContacts appropriate vendors for equipment availability and pricingIssues purchase orders to pre-selected vendorsArranges for delivery of equipmentEnsures all deliveries are made to the project/field in a timely manner and proactively communicates delivery schedulesAssists with return of equipment at end of rental periodIdentifies damaged equipment and quantifies shortages during the return process.Acts as a front-line point of contact for the project team, designer, and shop personnel to ensure the timelyQualificationsHigh School diploma or equivalent; minimum of two (2) years related experience (and/or training).Familiarity with industry jargonAbility to apply concepts such as fractions, percentages, ratios, and proportions to practical situationsAbility to interpret a variety of technical instructions in mathematical or diagram form.Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPointAbility to work in a team environment § Ability to provide strong customer serviceAbility to define problems, collect information, establish facts, and draw valid conclusions.Work is a combination of office and field environments involving various types of conditions encountered in a warehouse, maintenance facility and construction site.Involves exposure to outside weather and field conditionsAdditional DetailsSeniority level: Not ApplicableEmployment type: Full-timeJob function: ManufacturingIndustries: Glass, Ceramics and Concrete ManufacturingReferrals increase your chances of interviewing at Insight Global by 2xInferred from the description for this jobMedical insuranceVision insurance401(k)Get notified about new Materials Coordinator jobs in Ashburn, VA .#J-18808-Ljbffr

Patient Experience Coordinator

MyEyeDr. Ashburn, VA

A leading vision care provider in Virginia seeks a Patient Service Coordinator to enhance patient experiences through effective front desk management. This entry-level role offers training and requires excellent customer service and multitasking skills. Ideal candidates will thrive in a fast-paced environment and possess strong communication abilities. Join a dynamic team dedicated to providing quality vision care and take the first step in your career today.#J-18808-Ljbffr

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MEP Commissioning Coordinator

Catapult Solutions Group Ashburn, VA

Commissioning Coordinator Department : Construction / Project Management Location : Ashburn, VA - Fully On-Site Role Type: Full-Time Contract Position (Through June/July 2026) About Our Client Our client is a national, employee-owned general contractor with over 25 years of experience delivering high-quality construction projects across the United States. Managing over $2 billion in projects annually, they specialize in commercial, healthcare, office, and mission-critical construction with particular expertise in virtual construction and sustainability. Operating in seven major U.S. cities including Chicago, Dallas, Los Angeles, New York, Phoenix, San Francisco, and Washington D.C., they maintain a strong culture rooted in integrity, innovation, and employee ownership. Their mission-critical expertise makes them a trusted partner for complex data center and critical infrastructure projects. Job Description As a Commissioning Coordinator, you'll be the central orchestrator ensuring all commissioning activities run smoothly and on schedule for a critical mission-critical construction project. This role demands someone who can take ownership of the master commissioning schedule, drive communication across multiple stakeholders, and ensure that every milestone is met with precision. Working on-site in Ashburn, VA, you'll coordinate field teams, validate trade readiness, and lead commissioning coordination meetings that keep complex MEP systems on track. Your work will directly impact the successful delivery of mission-critical infrastructure, requiring you to bridge the gap between subcontractors, vendors, commissioning agents, and owner representatives. You'll supplement the project team by organizing the proper planning, installation, startup, and commissioning of key MEP equipment in data center environments. The ideal candidate thrives in fast-paced construction environments, excels at coordination and communication, and has deep knowledge of MEP systems in mission-critical facilities. Duties and Responsibilities Own and maintain the master commissioning schedule and ensure alignment with the P6 schedule Provide weekly executive summaries and commissioning updates to the project team Coordinate field team workload and ensure commissioning milestones are met Validate trade readiness ahead of commissioning activities (L3–L5) Drive communication between subcontractors, vendors, commissioning agent, and owner representatives Lead all commissioning coordination meetings, including agenda preparation and issue escalation Coordinate commissioning documentation with subcontractors, vendors, and commissioning agents Track MEP related MOPs and cutover activities for assigned projects Process vendor startup and commissioning activities Support and schedule 3D Model coordination for assigned projects Assist Project Management Team with preconstruction MEP information management Review MEP submittals prior to submission and provide potential solutions for MEP-related RFIs Track MEP construction progress and work with subcontractors and vendors to close punch list items Assist with organizing MEP client training Provide guidance and mentoring to MEP team members on MEP concepts and installation details Required Experience/Skills Proven experience in commissioning coordination for mission-critical or data center construction projects Strong knowledge of MEP systems (Mechanical, Electrical, Plumbing) in mission-critical environments Experience with master commissioning schedule development and maintenance Proficiency with P6 scheduling software Experience coordinating with subcontractors, vendors, commissioning agents, and owner representatives Strong understanding of commissioning documentation requirements and processes Knowledge of startup and commissioning procedures for critical MEP equipment Experience with 3D modeling coordination and MEP submittal review Understanding of MOPs (Method of Procedures) and cutover activities Strong organizational and multitasking abilities in fast-paced construction environments Excellent communication and meeting facilitation skills Ability to validate trade readiness and ensure milestone completion Experience with punch list closure and quality control processes Ability to start immediately Nice-to-Haves Experience with healthcare or tenant improvement projects Background in MEP installation or field operations Familiarity with virtual construction technologies Experience mentoring or training junior team members Knowledge of sustainability practices in construction Education No minimum education requirement Pay & Benefits Summary Pay Rate: Up to $90.00 - $95.00/hour (W2) Contract duration through June/July 2026 Opportunity to work on high-profile mission-critical infrastructure projects Collaborative team environment with employee-owned company culture Start Immediately! Join a national leader in mission-critical construction and take ownership of commissioning coordination on a critical project. Submit your application today! Commissioning Coordinator | MEP Commissioning | Data Center | Mission Critical | P6 Schedule | Construction Coordination | Ashburn VA | Commissioning Agent | Startup Commissioning | Field Coordination | Virginia Construction | Critical Infrastructure

Resident Life & Activities Coordinator

Erickson Senior Living Ashburn, VA

A leading senior living provider is seeking a dedicated Program Coordinator to organize therapeutic programs that enhance the well-being of residents. You will manage staff, ensure the safety of residents on group activities, and adapt programming to meet varying needs. Ideal candidates will have at least 4 years of experience, excellent communication skills, and a passion for working with seniors. This is a full-time role offering a chance to make a significant impact in a compassionate environment.#J-18808-Ljbffr

High salary

QA/Change Control Coordinator

Beyond SOF Ashburn, VA

BRIEF DESCRIPTION:Working with an enterprise network architecture and engineering team supporting our Federal customer, the QA/Change Control Coordinator supports change management and Quality Assurance tasks related to projects to upgrade and modernize a Wide Area Network (WAN) communications infrastructure supporting over 1,600 field sites and multiple Program Directorates on the Enterprise Network Architecture and Engineering Support Services (ENAESS) program:Responsibilities: Collaborate with stakeholders to understand and document change requirements, including impact analysis, risk assessment, and change scheduling.Develop and maintain change management artifacts such as change records, change plans, and change implementation schedules.Coordinate change approval meetings with the Technical Review Board (TRB) and Change Control Board (CCB), ensuring that all necessary documentation is available for review.Facilitate discussions and provide guidance during change approval meetings to ensure a thorough review of change requests, including consideration of potential impacts and risks.Assist in the identification and mitigation of potential risks and issues associated with changes.Work closely with cross-functional teams to ensure the timely and successful implementation of approved changes.Act as a stakeholder for the configuration and maintenance of change request management within ServiceNow, ensuring that the system supports efficient and effective change management processes.Monitor and report on the status of change requests, providing regular updates to stakeholders and leadership.Continuously improve change management processes and tools by identifying areas for enhancement and implementing best practices.Eligibility/Clearance Requirements: Must be a U.S. Citizen with an active clearance.Clearance Preference: CBP Full BI - 1st priorityActive CBP Suitability clearanceCertification Requirement: NoneEducation, Skill, and Experience Requirements: Bachelor's degree in computer science, information systems, or a related field.4 years experience in change management coordination or a related role.Strong understanding of change management principles, methodologies, and best practices.Familiarity with ServiceNow or other change management tools.Excellent organizational skills with great attention to detail.Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.Ability to prioritize and manage multiple change requests simultaneously.Knowledge of ITIL principles and certification (e.g., ITIL Foundation) is a plus.Eligibility/Clearance Requirements: Must be able to provide proof of U.S. Citizenship able to obtain a CBP Full Background Investigation#J-18808-Ljbffr

Lead Setter/Scheduling Coordinator

Generator Supercenter of Austin Ashburn, VA

Benefits:A positive and collaborative work environmentVoluntary Life InsuranceMedical, Dental and VisionFree uniformsOpportunity for advancementPaid time offLead Setter/Scheduling Coordinator – Construction & Energy ProjectsFull-Time | Monday–Friday | Fast-Paced Work EnvironmentLocation: ,Powering Peace of MindGenerator Supercenter, Inc. is North America’s #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Lead Setter/Scheduling Coordinator to keep our projects on track and our clients connected.Position SummaryThe Lead Setter/Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.Key ResponsibilitiesLead SetterFollow up with leadsEducate customer on generator needsSchedule in-home consultation for our sales teamScheduling & CoordinationCreate and maintain daily and weekly construction and installation schedules based on field and project management inputsCoordinate subcontractor activities and material deliveries to align with project timelinesSchedule inspections, permitting appointments, and commissioning activitiesMonitor project progress and adjust schedules as needed to meet deadlinesProject Support & DocumentationSet up new jobs and ensure proper documentation is uploaded and maintainedAssist in preparing change orders, payment applications, and subcontractor agreementsEnsure site documentation, permits, and punch lists are up to date and completedHelp manage close-out procedures for completed projects, including permit resolution and punch list sign-offCommunication & Team CollaborationAct as the liaison between field crews, project managers, subcontractors, and clientsParticipate in regular project meetings to review progress, identify delays, and resolve scheduling conflictsMaintain clear, professional communication with all internal and external stakeholdersAdditional DutiesProvide administrative support to project and construction teams as neededQualificationsHigh school diploma or GED required; associate degree or trade school certification a plusPrevious experience in scheduling, construction coordination, project administration, or electrical service coordinationStrong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)Experience with work order systems and documentation control toolsExcellent communication, organization, and multitasking skillsStrong attention to detail and ability to meet deadlines in a fast-paced environmentMotivated self-starter with strong interpersonal skillsExperience coordinating with subcontractors, vendors, and inspectorsPreferred SkillsKnowledge of residential or commercial generator installation processesConstruction industry experience, particularly in electrical or energy servicesFamiliarity with permitting and inspection coordinationWhy Work at Generator Supercenter?Be part of a national leader in energy solutions and backup power systemsSupport meaningful projects that bring peace of mind to customers during power outagesWork in a collaborative, growth-oriented environmentOpportunity for advancement in a growing and innovative companyApply today to join Generator Supercenter as a Leads/Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.#J-18808-Ljbffr

Program Coordinator - Full Time

Erickson Senior Living Ashburn, VA

Program Coordinator – Full TimeLocation: Ashby Ponds by Erickson Senior LivingSummaryUnder the direction of the Programming Manager, the CC Program Coordinator organizes therapeutic programming to meet the physical, intellectual, spiritual, creative, recreational, social, and emotional needs and well‑being of the residents in Continuing Care. 50 % of the time is spent stimulating resident well‑being, and 50 % is spent managing staff and overseeing programs in the absence of the Programming Manager.Essential Duties and ResponsibilitiesMaintains Erickson Senior Living’s philosophy and Vision statement; designs, plans and facilitates structured, guided, and impromptu programs for individuals and groups in common areas and resident rooms.Escorts and ensures the safety of residents on group trips and excursions.Works collaboratively with team members, management, community groups, volunteers, and families to deliver enriching activities.Assesses changes in resident needs, abilities and preferences to provide beneficial, purposeful, and enjoyable programs.Creates program supply lists, maintains supply levels, and ensures safe operation of equipment.Participates in team discussions regarding programming, schedules, trips, events, staff scheduling, and resident issues.Prepares and plans activity programs according to the schedule and guidance of the Program Manager.Implements and supervises group and individual activities in activity spaces, common areas, and resident rooms.Motivates and assists participants during activities/programs.Sets up activity equipment such as tables, instruments, and electronics.Follows a flexible work schedule including weekends and evenings as determined by the Programming Manager.Completes state and federal required documentation as directed by the Programming Manager.Collects and records information by conducting resident or family interviews and reviewing documentation for assessments.Participates in care‑plan conferences to provide vital information regarding programming involvement.Under the Guidance of the Programming Manager the Programming CoordinatorProvides an environment that promotes and supports an active, healthy, and independent lifestyle in accordance with residents’ abilities. Plans, develops, organizes, implements, evaluates, and directs activity programs. Adapts programming based on resident abilities, both physical and cognitive. Documents weekly schedules, holistic assessments, care plans, and MDS. Markets CC programming philosophy internally and externally. Provides oversight of customized resident services, creates schedules and event flyers, selects and supplies activity items, evaluates staff, and maintains operational records. Executes own professional development and maintains compliance with regulations.Knowledge, Skills, and AbilitiesUnderstanding of the dementia process.Independent thinker, self‑motivated, organized, flexible and dependable.Excellent communication and listening skills.Advanced computer skills required.Willingness to learn and basic understanding of resident needs.Ability to work in a fast‑paced environment and multitask.Exceptional customer service, problem‑solving, time‑management, and leadership skills.Flexible work schedule including weekends and evenings as determined by the Programming Manager.A strong team player willing to develop and foster teamwork.Enthusiastic and passionate about working with seniors.Experience with or willingness to learn electronic medical records and documentation.Education and/or ExperienceMinimum of 4 years of Recreation/Activities/Programming experience or 3 years as an ESL Programming Assistant.Experience leading groups of people with varying levels of physical and cognitive independence, and experience with the elderly.Flexible work schedule including weekends and evenings required.Language SkillsMust be able to read, write, understand, and communicate in the English language.Licenses, Certificates, RegistrationsCertified or eligible for certification (ADC or CTRS) preferred.Physical DemandsMust be able to lift 50 lbs from floor to waist, transport a resident in a wheelchair, walk for long distances or periods, push weights up to 250 lbs, kneel, bend from waist to floor, stoop, twist torso laterally in all directions, and grasp small and large objects.Work EnvironmentResident programs are conducted in a variety of settings including resident private rooms, common areas, patios, shuttle bus, and outside venues such as parks, arenas, theatres, and restaurants. Staff are exposed to seasonal weather changes.Routine Decision‑MakingN/AFormal Policy‑Setting ResponsibilitiesNo formal responsibility.About Ashby PondsAshby Ponds is a beautiful 132‑acre continuing care retirement community in Loudoun County, Virginia. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Ashby Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well‑being services for those who live and work with us. As part of our team, you’ll enjoy flexibility and work‑life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.EEO StatementErickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information, or any other category protected by federal, state or local law.#J-18808-Ljbffr

Work Life Balance

Aesthetic Care Coordinator for a Multi-Location Plastic Surgery Practice

NOVA Plastic Surgery Ashburn, VA

Overview:Nova Plastic Surgery and Dermatology is seeking an experienced, professional, and organized Aesthetic Care Coordinator to join our team. This full-time position offers the opportunity to work in a fast-paced, dynamic environment where you will play a critical role in ensuring a smooth, efficient, and exceptional patient experience. As the first point of contact for patients, your professionalism and attention to detail will set the tone for their experience with our practice.Key Responsibilities:Answer a multiple-line phone system, directing calls, and providing excellent customer service to patients and callers.Schedule appointments for providers across all locationsConvert new leads into appointments and ensure proper follow-up on potential patients.Maintain an organized, efficient, and pristine front office environment.Support front office tasks such as patient check-in/check-out, collecting payments, and ensuring proper documentation.Collaborate with other team members to ensure smooth daily operations and excellent patient care.Maintain confidentiality and adhere to all HIPAA and compliance standards.Required Qualifications:Associate's degree or 5+ years in a similar rolePrior experience in a medical front office, receptionist, or administrative role.Excellent verbal and written communication skills.Ability to multitask in a fast-paced environment.Strong attention to detail, with the ability to prioritize tasks.Professional demeanor and appearance with a customer-focused attitude.Experience with scheduling software or electronic medical records (EMR) systems is preferred.Ability to handle a high volume of phone calls and manage patient requests with efficiency.Work Environment:Fast-paced, patient-focused environment.Must be comfortable working in both Nova Plastic Surgery and Dermatology and SkinLab locations and upcoming locations in Northern VirginiaStrong emphasis on a positive, professional, and supportive team dynamic.Additional Requirements:Must be available to work weekendsStrong commitment to providing a high level of patient experience and care.3 Professional ReferencesIf you are passionate about providing excellent service in a fast-paced, high-energy medical environment and are committed to upholding the highest standards of professionalism, we would love to hear from you. Apply today to join the Nova Plastic Surgery and Dermatology Team!#J-18808-Ljbffr

Organizational Change Management (OCM) Coordinator

DXC Technology Inc. Ashburn, VA

**Job Description:**DXC Technology (NYSE: DXC) helps global companies run their mission-critical systems and operations while modernizing IT, optimizing data architectures, and ensuring security and scalability across public, private, and hybrid clouds. The world’s largest companies and public sector organizations trust DXC to deploy services across the Enterprise Technology Stack to drive new performance levels, competitiveness, and customer experience. Learn more about how we deliver excellence for our customers and colleagues at DXC.com.**Location:** Hybrid with up to 50% travel to client location. Candidates located within 25 miles of a DXC office are required to work onsite two days per week. Preferred locations: Plano, TX · Detroit/Farmington Hills, MI · Nashville, TN · New York City, NY · New Orleans, LA: Ashburn, VA · Tulsa, OK### **Role Summary:** As an OCM Coordinator, you will support organizational change initiatives for various ERP and digital transformation projects. You will work closely with OCM managers, project teams, and client stakeholders to help implement change strategies that promote user adoption, engagement, and readiness. This role is ideal for a highly organized individual eager to build a career in change management by coordinating the logistics, execution, and tracking of critical change activities. You'll play a vital support role, ensuring that OCM strategies—developed by our senior consultants—are executed flawlessly. This is very much a people centric role with a focus on global ERP transformation.This role is ideal for someone early in their OCM or consulting career who wants to gain hands-on experience in multiple projects, industries, and systems (e.g., SAP, Oracle, Workday).### **Key Responsibilities*** Coordinate and support OCM activities across multiple IT/ERP implementation projects.* Assist in the development of change management deliverables, such as stakeholder analyses, impact assessments, communications, and training materials.* Track and report progress on change management plans, timelines, and milestones.* Help organize and support stakeholder engagement activities (e.g., workshops, focus groups, town halls).* Maintain change-related documentation and manage version control across project teams.* Support the execution of communication campaigns, including drafting content, managing distribution lists, and tracking feedback.* Assist in preparing presentations and reports for internal and client leadership.* Collaborate with internal and client-facing teams to ensure alignment of change activities with project plans.* Contribute to the continuous improvement of OCM tools, templates, and methodologies.### **Qualifications*** 2–4 years of experience in change management, communications, training, or project coordination — ideally in IT or ERP environments.* Exposure to ERP or digital transformation programs (e.g., SAP, Oracle, Workday, Microsoft Dynamics).* Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.* Excellent written and verbal communication skills* Proficient in Microsoft Office Suite (PowerPoint, Excel, Word); familiarity with collaboration tools (e.g., SharePoint, Teams, Miro).* Bachelor’s degree in organizational development, Communications, Business, HR, or a related field.**Key Responsibilities*** Manage and maintain the OCM project plan and calendar, tracking key deadlines, deliverables, and resource assignments across communication, training, and stakeholder engagement workstreams.* Coordinate and schedule workshops, executive meetings, training sessions, and communication events, managing invitations, materials, and follow-up actions.* Serve as the central point of contact for OCM operational logistics, both internally and with client project teams.* Draft, format, and prepare various change communication materials (e.g., newsletters, internal announcements, presentation decks) based on content provided by senior consultants.* Manage and update distribution lists, communication channels (e.g., SharePoint sites, project portals), and change management repositories.* Assist in coordinating the Training Needs Analysis process and consolidating results.* Help organize and track training curriculum development and delivery schedules.* Manage the logistics for training sessions, including coordinating trainers, securing venues (physical or virtual), and tracking participant attendance and feedback.* Maintain the Stakeholder Register and track engagement activities and feedback.* Assist in administering and consolidating results from organizational readiness surveys and change impact assessments.* Develop weekly status reports for OCM activities, ensuring data accuracy and timely submission.* Manage document version control and ensure all OCM deliverables adhere to firm and client quality standards.* Process and track OCM-related expenses and vendor invoices (e.g., external trainers, communication agencies).**Preferred:*** Familiarity with change management methodologies* Experience in a consulting or professional services environment* Basic knowledge of project management practices and tools* **Must be legally authorized to work in the United States without the need for sponsorship now or in the future**At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We’re committed to fostering an inclusive environment where everyone can thrive.**If you are an applicant from the United States, Guam, or Puerto Rico**DXC Technology Company (DXC) is an Equal Opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. View postings below .We participate in E-Verify. In addition to the posters already identified, DXC provides access to prospective employees for the **Federal Minimum Wage Poster, Federal Polygraph Protection Act Poster as well as any state or locality specific applicant posters**. To access the postings in the link below, select your state to view all applicable federal, state and locality postings. Postings are available in English, and in Spanish, where required. View postings below.**Disability Accommodations**If you are an individual with a disability, a disabled veteran, or a wounded warrior and you are unable or limited in your ability to access or use this site as a result of your disability, you may request a reasonable accommodation by contacting us via email.Please note: DXC will respond only to requests for accommodations due to a disability.Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf. More information on employment scams is available *.*DXC Technology (NYSE: DXC) helps global companies run their mission-critical systems and operations while modernizing IT, optimizing data architectures, and ensuring security and scalability across public, private and hybrid clouds. The world's largest companies and public sector organizations trust DXC to deploy services to drive new levels of performance,#J-18808-Ljbffr

Local Office & Fleet Operations Coordinator

Terracon Ashburn, VA

A leading consulting firm in Ashburn is seeking a Local Office Administrator to manage daily office operations and provide administrative support for projects. This role involves arranging office maintenance, managing supplies, and coordinating new employee onboarding. The ideal candidate will have at least one year of administrative experience and a high school diploma. Benefits include medical, dental, vision, and a 401(k) plan.#J-18808-Ljbffr

ERP Change & Adoption Coordinator - Hybrid

DXC Technology Inc. Ashburn, VA

A leading technology firm is looking for an OCM Coordinator to support organizational change initiatives within ERP and digital transformation projects. This is an excellent opportunity to develop change management skills while working closely with senior consultants and client stakeholders. The ideal candidate should possess 2-4 years of experience in change management or project coordination and have a background in IT environments. Hybrid work is available, with some onsite requirements in Virginia.#J-18808-Ljbffr

Front Desk Coordinator: Patient Experience Pro

NOVA Plastic Surgery Ashburn, VA

A medical practice in Ashburn, Virginia is seeking a Front Desk Coordinator to deliver exceptional service and support patients effectively. In this full-time role, you will manage the front desk, greet patients, handle phone inquiries, and schedule appointments. Ideal candidates should have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. Weekend availability is required. Join our supportive team and contribute to an exceptional patient experience.#J-18808-Ljbffr

High salary

Impact-Driven Property Management Admin Coordinator - CRE

Kite Realty Group Ashburn, VA

A leading real estate investment trust is seeking an Administrative Coordinator for Property Management in Ashburn, VA. This role involves supporting the team with communication, documentation, and tenant interaction. The ideal candidate has experience in office management, is proficient in Microsoft programs, and exhibits strong organizational skills. Full-time employees receive comprehensive benefits including medical, dental, and wellness programs, alongside flexible work arrangements.#J-18808-Ljbffr

Patient Service/Front Desk Coordinator Part Time

MyEyeDr. Ashburn, VA

About the roleSee yourself starting a new career journey? As a Patient Service Coordinator at MyEyeDr. you play an essential role by providing personalized patient experiences through the coordination and management of our front desk during check in/out. No optical experience? No problem! You will be provided training and tools needed to learn about an industry that delivers our patients a best-in-class experience to help them see and live their best lives. Join our team today and help provide the highest quality vision care for our patients. This role reports to the Office General Manager. Some weekend and evening shifts required.You WillProvide patients a personalized check in/out process experience that creates a timely, seamless, and positive experienceBecome a subject matter expert in insurance plans to help verify and educate patients on options as they check in/out for appointmentsAssist in appointment confirmations and patient outreach in partnership with Doctor availabilityBe a multitasker by managing multiple phone lines, greeting patients and walk ins, scheduling appointments and assisting office staff duties as neededHave the ability to at times cross train to other office support roles such as Eyewear Consultants and Optometric Technicians (Varies by office needs)Collaborate with doctor(s) and team members to provide seamless patient experienceAbout YouExperience in a front desk, reception, or customer facing role supporting administrative duties and clerical tasksOrganized, can easily prioritize multiple tasks under pressure, while providing best in class service to patients and office staffFlexible, nimble and agile mindset with the ability to wear multiple hatsFriendly, caring, and patient-centric person who thrives in a fast-paced environmentTeam player who is willing to collaborate to provide the best patient experienceComputer Savvy with excellent oral and written communication skillsProfessional attitude and ability to problem solve and respond to patient service requestsGrowth With UsGrow and develop your career through role specific training programsParticipate in our Vision coverage and associate discounts on our productsIntroduction | MyEyeDr.How do you see yourself today? Are you looking for that unique opportunity where you can make a difference in the lives of the patients we serve? MyEyeDr. is a high-growth, premier healthcare company: a total vision care concept with a unique retail experience. Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. Our business model is unlike others in the industry: we make healthcare accessible by welcoming all insurance and providing a great selection of stylish eyewear that meets the diverse needs of our patients.This role provides a chance for you to build your professional career with an organization that is purposeful and whose values drive actions. You would have the opportunity to prioritize the care of our associates and our patients, to connect the knowledge of our talented teams to our patients’ needs, and to work in a fun, inclusive environment as part of a collaborative team. We are in search of that unique individual who is inspired by a career focused on helping others and providing quality care while continuously growing professionally and improving MyEyeDr. in meaningful ways. If this is you, we encourage you to apply so you can get your journey started with MyEyeDr. where you can help people see, look, and be their very best.MyEyeDr. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. MyEyeDr. will not tolerate discrimination or harassment based on any of these characteristics.#J-18808-Ljbffr

Administrative Coordinator-Property Management (Commercial Real Estate)

Kite Realty Group Ashburn, VA

Join to apply for the Administrative Coordinator-Property Management (Commercial Real Estate) role at Kite Realty Group .Kite Realty Group Trust (NYSE: KRG) is a real estate investment trust (REIT) headquartered in Indianapolis, IN and one of the largest publicly traded owners and operators of open‑air shopping centers and mixed‑use assets. Publicly listed since 2004, KRG has nearly 60 years of experience in developing, constructing, and operating real estate.Job Summary We currently have an exciting opportunity for an Administrative Coordinator (Property Management) that will support the Property Management team working out of our office/center at One Loudoun in Ashburn, VA.Key Responsibilities The Administrative Coordinator, in addition to supporting the Property Management team and the Director of Property Management, will have day‑to‑day responsibility of answering and responding to phone calls; email communication; drafting memos, letters, or reports; scheduling appointments; and providing other as‑needed administrative support to the assigned office(s).Answer and respond to telephone calls in a professional, business‑like manner focusing on strong customer and tenant service results.Communicate via email with tenants, vendors, shoppers, and co‑workers in a timely and responsive manner.Call tenants to collect sales reporting information.Preparation and mailing of Tenant Coordination/Property Management handoff letters.Draft memos, letters, reports, service contracts and other documents for review by Property Management.Research leases and lease language as it relates to tenant lease violations.Update, maintain tenant/vendor contact information in Salesforce.com database.Assist in completing property service questionnaires surveys and management agreements; amend and file for each property on an annual/semi‑annual basis.Department support:Type, compile, record, track, approve, file various documents coming through the tenants, property managers, vendors and/or other departments.Complete expense reports.Company support: assist with main phone line coverage rotationSend out closing notices and update the tracking sheet.Manage the Alarm and Emergency Contact List spreadsheet.Manage the utilities spreadsheet.Update Tenant Handbooks, producing Property Management contact page for the Tenant Coordination Manual (New Tenant Handbook).Service Agreements: Type, process, record and file Vendor service agreements, including Certificates of Insurance. Process any additional correspondence - termination letters, invoices, etc. Update and maintain the accounting/auditing spreadsheet that tracks all of our agreements.Tenant Maintenance:Type, process & file letters to tenants requesting lease required space/sign maintenance.Manage Tenant Satisfaction SurveysManage Tenant sales reporting data and recording in the accounting systemAct as a Subject Matter Expert and system administrator for Fyxt as utilized by the Property Management Department on a day‑to‑day basis.Sales Force Contacts: Update/maintain tenant/vendor contact information.Assist in tracking Ancillary Income paperwork.Qualifications Requires previous support experience of multi‑person/team along with high level office management skills.Bachelor’s degree (B.A./B.S.) from a four‑year college or university preferable; or a minimum of 2 years of related experience and/or training; or equivalent combination of education and experience.Must be proficient at Microsoft programs Outlook, Word, Excel, & PowerPoint.Must be trainable and/or have previous experience with FYXT system.Requires experience in customer (tenant & vendors) communication & correspondence.Ability to interact with all levels of the organization professionally and confidently as well as with tenants and customers of the property.Benefits For all full‑time roles, we provide progressive benefits in and out of the office including comprehensive medical, dental and vision insurance; paid disability benefits and parental leave; paid life insurance and voluntary coverage options for additional life, accident, and critical illness insurance; 401(K) matching contributions; competitive paid time off, including Volunteer Time Off; flexible work arrangements; and tuition reimbursement assistance. Other office perks include a “Dress for your Day” policy, collaborative workspaces, milestone service anniversary recognition and gift, stocked wellness fridge pantry, and free fitness center and parking in our corporate office. In addition, to enhance the well‑being of our team, KRG sponsors annual flu shots and biometric screenings, facilitates various health and wellness lunch‑and‑learns and manages a monthly wellness education campaign.Seniority Level Entry levelEmployment Type Full‑timeJob Function Administrative#J-18808-Ljbffr

Work Life Balance

Front Desk Coordinator for Prestigious Aesthetic Practice

NOVA Plastic Surgery Ashburn, VA

OverviewSkinLab Ashburn, an integral part of Nova Plastic Surgery and Dermatology, is seeking a professional, friendly, and highly organized Front Desk Coordinator to join our team. In this full-time role, you will be the first point of contact for our patients and play a key part in creating a seamless and exceptional experience from the moment they arrive or call. This position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in delivering outstanding customer service. Weekend availability is required.Key ResponsibilitiesGreet patients and visitors with professionalism, warmth, and efficiency.Answer and manage a multi-line phone system; direct calls and provide exceptional customer service.Schedule appointments for all providers across all locations.Convert new leads into appointments and complete thorough follow-up with prospective patients.Maintain a clean, organized, and efficient front desk and lobby environment.Manage check-in/check-out processes, including collecting payments and ensuring accurate documentation.Assist with administrative and office tasks that support smooth day-to-day operations.Collaborate closely with fellow team members to ensure a cohesive, supportive work environment.Uphold strict confidentiality and compliance with all HIPAA regulations.Required QualificationsAssociate’s degree or 3+ years of relevant front office or administrative experience.Previous experience in a medical front desk, receptionist, or customer service role.Strong verbal and written communication skills.Ability to multitask effectively in a fast-paced setting.Exceptional attention to detail and ability to prioritize tasks.Professional appearance, positive attitude, and a strong patient-service mindset.Experience with scheduling software or EMR systems preferred.Comfortable managing a high volume of phone calls and patient inquiries.Work EnvironmentFast-paced, patient-centered setting with a focus on high-quality care.Predominantly will work at SkinLab; must be comfortable working at other locations as needed.Supportive, collaborative team culture with an emphasis on professionalism and positivity.Additional RequirementsWeekend availability is requiredStrong commitment to providing an exceptional patient experience.Submission of three professional references .If you are passionate about delivering exceptional service and want to be part of a high-energy, growing practice, we invite you to apply and join the SkinLab Ashburn team!#J-18808-Ljbffr

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