Jobs for Front Desk Coordinator

Project Coordinator- Travel Required

A leading construction consultancy is seeking a Project Manager to support the interior fit-out of an already constructed Data Center in Port Washington, WI. This role will act as the client-side delivery partner, overseeing internal scopes and coordinating contractors to ensure successful execution of all mission-critical systems. Prior data center experience is highly desirable. Key Responsibilities Represent the client as part of a construction consultancy team on a data center interior fit-out Oversee internal works including MEP, electrical, mechanical, fire protection, controls, and low-voltage systems Manage schedules, budgets, and reporting across all internal scopes Coordinate GC, trade contractors, engineers, and vendors Review and manage RFIs, submittals, change orders, and cost reports Track progress, risks, and quality, escalating issues as needed Ensure compliance with safety standards, codes, and client requirements Support testing, commissioning, and final handover of the facility Qualifications ~5+ years of project management experience in commercial, industrial, or mission-critical construction ~ Strong background in MEP-heavy interior projects ~ Experience working for a construction consultancy, owner’s rep, or client-side PM role preferred ~ Data center experience (fit-out, upgrades, or mission-critical facilities) strongly preferred ~ Excellent stakeholder management and reporting skills ~ Comfortable operating onsite in a fast-paced environment

Immediate Start

Utility Protection Coordinator

Loudoun Water Ashburn, VA

Loudoun Water, a public water and sewer utility located in Ashburn, Virginia, has an immediate opening for a Utility Protection Coordinator. The successful candidate will focus on the protection of Loudoun Water assets by coordinating and enforcing the utility protection damage prevention program. The ability to read plans and technical drawings is required. Knowledge in underground utility construction (i.e., directional drilling and pipe laying) is a plus. Essential functions include: Organize, manage, observe, and document work associated with VA811 excavation tickets. Visit sites frequently to coordinate with contractors and observe/document excavation activities near Loudoun Water assets to uphold proper separation for crossings and overall protection of facilities. Locate, mark, and document assets by operating pipe and underground utilities locating equipment, as required. Assist with locating large-scale internal and external projects. Enforce and document easement encroachment issues. Coordinate with other departments to ensure proper communication and resolution for any field-related issues. Requirements: Graduation from high school and ten years of utility locating experience. Overtime/On-call work is expected. Valid driver's license and good driving record. Basic skill level using GIS systems, ticket management software, and Microsoft Outlook. Must be willing to advance job knowledge through formal training. Apply online at www.loudounwater.org. Salary DOQ. Position will remain open until filled. EOE recblid dv7tnitp6yp255qxqxmmbhg6th2b6i

Best Match

Side Hustle Coordinator (Part-Time Remote)

FinanceBuzz Ashburn, VA

We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find what works best given your existing commitments. Find out more about this role by reading the information below, then apply to be considered. You will get access to detailed resources, case studies, and step-by-step blueprints so you don’t have to start from scratch. Though you won’t report to a manager, you’ll keep track of your own progress and adjust accordingly. Responsibilities: Study provided side hustle strategies and select ones aligned to your strengths Implement tasks, small projects or gigs in your spare time Record outcomes, income, and challenges you face Optimize your efforts over time based on results Requirements: Currently employed or otherwise fully occupied (you know your schedule) Basic computer literacy Strong self-discipline Ability to stick with tasks and track progress Strengths That Help: Curious and willing to experiment xihmbke Good at problem-solving Ability to adapt to new methods Benefits: Remote, flexible work Side income without disrupting your main job Built-in learning and support Control over how much time you invest Remote working/work at home options are available for this role.

Front Desk Coordinator: Patient Experience Pro

NOVA Plastic Surgery Ashburn, VA

A medical practice in Ashburn, Virginia is seeking a Front Desk Coordinator to deliver exceptional service and support patients effectively. In this full-time role, you will manage the front desk, greet patients, handle phone inquiries, and schedule appointments. Ideal candidates should have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. Weekend availability is required. Join our supportive team and contribute to an exceptional patient experience.#J-18808-Ljbffr

Front Desk Coordinator for Prestigious Aesthetic Practice

NOVA Plastic Surgery Ashburn, VA

OverviewSkinLab Ashburn, an integral part of Nova Plastic Surgery and Dermatology, is seeking a professional, friendly, and highly organized Front Desk Coordinator to join our team. In this full-time role, you will be the first point of contact for our patients and play a key part in creating a seamless and exceptional experience from the moment they arrive or call. This position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in delivering outstanding customer service. Weekend availability is required.Key ResponsibilitiesGreet patients and visitors with professionalism, warmth, and efficiency.Answer and manage a multi-line phone system; direct calls and provide exceptional customer service.Schedule appointments for all providers across all locations.Convert new leads into appointments and complete thorough follow-up with prospective patients.Maintain a clean, organized, and efficient front desk and lobby environment.Manage check-in/check-out processes, including collecting payments and ensuring accurate documentation.Assist with administrative and office tasks that support smooth day-to-day operations.Collaborate closely with fellow team members to ensure a cohesive, supportive work environment.Uphold strict confidentiality and compliance with all HIPAA regulations.Required QualificationsAssociate’s degree or 3+ years of relevant front office or administrative experience.Previous experience in a medical front desk, receptionist, or customer service role.Strong verbal and written communication skills.Ability to multitask effectively in a fast-paced setting.Exceptional attention to detail and ability to prioritize tasks.Professional appearance, positive attitude, and a strong patient-service mindset.Experience with scheduling software or EMR systems preferred.Comfortable managing a high volume of phone calls and patient inquiries.Work EnvironmentFast-paced, patient-centered setting with a focus on high-quality care.Predominantly will work at SkinLab; must be comfortable working at other locations as needed.Supportive, collaborative team culture with an emphasis on professionalism and positivity.Additional RequirementsWeekend availability is requiredStrong commitment to providing an exceptional patient experience.Submission of three professional references .If you are passionate about delivering exceptional service and want to be part of a high-energy, growing practice, we invite you to apply and join the SkinLab Ashburn team!#J-18808-Ljbffr

Work Life Balance

Medical Front Desk Coordinator: Patient Care & Scheduling

Carmelfoot Ashburn, VA

A healthcare provider in Ashburn, Virginia, is seeking a Medical Front Desk Receptionist to provide essential administrative support in a fast-paced medical environment. Responsibilities include greeting patients, scheduling appointments, managing patient records, and ensuring a smooth office operation. Candidates should have excellent customer service skills, a high school diploma, and a minimum of 2 years of administrative experience in healthcare. Benefits include health insurance, life insurance, and 401(k) plan.#J-18808-Ljbffr

Patient-First Front Desk Coordinator (Weekend Shift)

NOVA Plastic Surgery and Dermatology Ashburn, VA

A healthcare practice in Ashburn is seeking a professional Front Desk Coordinator to provide exceptional patient experiences. In this full-time position, you will manage patient interactions, schedules, and maintain a smooth front desk operation. Ideal candidates will have relevant experience or an associate's degree, strong communication skills, and a patient-service mindset. Weekend availability is mandatory. Join a supportive team focused on high-quality care.#J-18808-Ljbffr

Patient Service/Front Desk Coordinator Part Time

MyEyeDr. Ashburn, VA

About the roleSee yourself starting a new career journey? As a Patient Service Coordinator at MyEyeDr. you play an essential role by providing personalized patient experiences through the coordination and management of our front desk during check in/out. No optical experience? No problem! You will be provided training and tools needed to learn about an industry that delivers our patients a best-in-class experience to help them see and live their best lives. Join our team today and help provide the highest quality vision care for our patients. This role reports to the Office General Manager. Some weekend and evening shifts required.You WillProvide patients a personalized check in/out process experience that creates a timely, seamless, and positive experienceBecome a subject matter expert in insurance plans to help verify and educate patients on options as they check in/out for appointmentsAssist in appointment confirmations and patient outreach in partnership with Doctor availabilityBe a multitasker by managing multiple phone lines, greeting patients and walk ins, scheduling appointments and assisting office staff duties as neededHave the ability to at times cross train to other office support roles such as Eyewear Consultants and Optometric Technicians (Varies by office needs)Collaborate with doctor(s) and team members to provide seamless patient experienceAbout YouExperience in a front desk, reception, or customer facing role supporting administrative duties and clerical tasksOrganized, can easily prioritize multiple tasks under pressure, while providing best in class service to patients and office staffFlexible, nimble and agile mindset with the ability to wear multiple hatsFriendly, caring, and patient-centric person who thrives in a fast-paced environmentTeam player who is willing to collaborate to provide the best patient experienceComputer Savvy with excellent oral and written communication skillsProfessional attitude and ability to problem solve and respond to patient service requestsGrowth With UsGrow and develop your career through role specific training programsParticipate in our Vision coverage and associate discounts on our productsIntroduction | MyEyeDr.How do you see yourself today? Are you looking for that unique opportunity where you can make a difference in the lives of the patients we serve? MyEyeDr. is a high-growth, premier healthcare company: a total vision care concept with a unique retail experience. Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. Our business model is unlike others in the industry: we make healthcare accessible by welcoming all insurance and providing a great selection of stylish eyewear that meets the diverse needs of our patients.This role provides a chance for you to build your professional career with an organization that is purposeful and whose values drive actions. You would have the opportunity to prioritize the care of our associates and our patients, to connect the knowledge of our talented teams to our patients’ needs, and to work in a fun, inclusive environment as part of a collaborative team. We are in search of that unique individual who is inspired by a career focused on helping others and providing quality care while continuously growing professionally and improving MyEyeDr. in meaningful ways. If this is you, we encourage you to apply so you can get your journey started with MyEyeDr. where you can help people see, look, and be their very best.MyEyeDr. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. MyEyeDr. will not tolerate discrimination or harassment based on any of these characteristics.#J-18808-Ljbffr

Best Match

Billing Coordinator

Talent Connect Now Ashburn, VA

Job Summary The Billing Coordinator is responsible for ensuring accurate, timely billing for multiple clients and projects. This role reviews weekly hours for employees and subcontractors, prepares invoices in coordination with operations and accounting, and tracks client payments and revenue records. The ideal candidate is detail-oriented, organized, and able to manage high-volume billing with accuracy and confidentiality.Key Responsibilities Review and validate weekly hours submitted by employees, independent contractors, and LLC subcontractors to ensure accurate client billing.Consolidate hours and generate weekly billing according to each client’s schedule and contractual terms.Prepare and issue invoices in collaboration with Operations and Accounting.Track customer payments, credit notes, and necessary accounting adjustments.Support revenue reconciliation and accounts receivable follow-up with the Accounting and Finance teams.Maintain organized digital and physical records of timesheets, invoices, approvals, and related documents.Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.Minimum 2–3 years of billing experience, ideally in project-based or multi-client environments.Experience using QuickBooks, Excel (intermediate/advanced), or equivalent ERP systems.Preferred experience in technical services, construction, or data center industries.Skills & Competencies Strong attention to detail and excellent organizational skills.Solid analytical skills and ability to reconcile data accurately.Intermediate to advanced proficiency in Microsoft Excel (pivot tables, reconciliations, formulas).Working knowledge of QuickBooks Online and billing workflows.Effective communication skills in English and Spanish, both written and verbal.Professionalism, discretion, and the ability to handle confidential financial information.Ability to manage multiple priorities and meet tight weekly billing deadlines.#J-18808-Ljbffr

Office Coordinator

HealthSource Chiropractic, Inc. Ashburn, VA

Benefits:PTO and other great benefitsContinuous clinical and business trainingCompany-paid CEU’sCompany-paid MalPractice InsuranceIf health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you!We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services.If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital.You’ll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances.You’ll enjoy great pay, the opportunity to earn monthly bonuses, and benefits!Who you are:Do you have a gift for meeting new people and getting them to like you ?Do people look to you first for help because they know it will get done ?Are you quick to smile and have contagious enthusiasm?Do you derive a great deal of pleasure and strength from developing professional relationships with clients?Do you have a conscientiousness for doing things right and following tasks through to completion?What you will do:Insurance verificationsCreate financial worksheetsDeliver financial reviews with patientsMake product and supplement recommendations based on the doctor’s treatment planScan incoming insurance EOBsAssist with marketing campaigns, creative content, community outreachWeekly patient reportingMaintain confidentiality as it pertains to HIPAA guidelinesWork with the rest of the team to keep the clinic clean and clutter-freeManage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effectiveMaintain patient accounts by obtaining, recording, and updating personal and financial informationCollect patient charges, control credit extended to patients, and file, collect, and expedite third-party claimsMaintain business office inventoryOther Administrative tasksWhat you needTwo-year degree or more is preferred but not requiredPrevious experience in customer service must be demonstratedProficiency in Microsoft Office and Windows is requiredIf you feel you would be a great fit in our office please apply! We look forward to speaking with you!#J-18808-Ljbffr

Events Coordinator

Gravy Analytics Ashburn, VA

Unacast is a leading provider of global location intelligence that delivers cutting‑edge analytics about human mobility in the physical world. We are a team of experts with decades of unmatched industry experience and we partner with organizations across the private and public sectors to unlock the potential of location data. Unacast drives smarter decision‑making based on trustworthy, reliable, and privacy‑friendly location intelligence that powers both commercial and societal benefits.The OpportunityUnacast is seeking a detail‑oriented and proactive Events Coordinator, supporting both our Unacast and Venntel brands, to help drive our presence at high‑impact industry events, trade shows, and customer engagements across both the commercial and public‑sector markets. This role sits at the heart of our Marketing team, ensuring our brand presence and client experiences are seamless, professional, and memorable.The ideal candidate is an organized self‑starter who thrives on logistics, deadlines, and cross‑functional collaboration, someone who loves turning ideas into flawlessly executed experiences.What You Will DoEvent Planning & ExecutionPlan, coordinate, and execute all logistics for Unacast and Venntel’s external events — including trade shows, conferences, summits, customer engagements, and sponsorship activations.Oversee event registrations, booth design and production, shipping, and on‑site logistics.Manage vendor relationships (A/V, booth builders, print partners, etc.) and ensure timely delivery of all materials.Maintain and track the full events calendar, deadlines, and deliverables across brands.Coordinate pre‑and post‑event communications, including marketing campaigns, list management, and follow‑up support for sales.Public Sector & Commercial EventsLead Venntel’s participation in public‑sector conferences and exhibitions (e.g., national security, OSINT, and intelligence events).Support Unacast’s presence at commercial industry events (e.g., retail, mobility, and data analytics conferences).Ensure brand consistency and compliance with audience‑specific requirements for each line of business.Internal & Customer EngagementsPlan and manage smaller‑scale events such as customer lunches, workshops, and lunch‑and‑learn sessions.Support company‑wide internal events, including team off‑sites, virtual gatherings, and all‑hands meetings.Budget & ReportingTrack event budgets, invoices, and ROI reporting.Maintain inventory of event materials and promotional assets.Capture and share event insights, lead outcomes, and performance metrics.Qualifications2–4 years of experience in event coordination, marketing, or related roles (B2B tech or public sector industry preferred).Proven experience managing logistics for trade shows or conferences.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication abilities.Ability to manage multiple projects simultaneously under tight deadlines.Comfort working cross‑functionally with marketing, sales, and operations teams.Willingness to travel for events.Nice to HaveExperience with public‑sector or government‑focused events.Familiarity with marketing tools such as HubSpot and Monday.com.Interest in data, geospatial intelligence, or emerging technology.Why Join UsYou’ll play a pivotal role in bringing our brands to life across key markets — shaping how Unacast and Venntel show up in the world. If you thrive on making things happen, love logistics, and want to grow within a high‑impact marketing team at the intersection of data and innovation, we’d love to hear from you.Other InfoThis a remote position that may require occasional travel. Preference for candidates who reside in the Washington DC Metro area.We offer competitive salaries and benefits and unlimited PTO. The typical base salary range is $70,000 to $90,000. Ranges are based on various factors including the labor market, job type, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate's skills, qualifications, experience, and geographic location.Unacast is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, creed, disability, ethnicity, gender identity or expression, marital status, national origin, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by law.Unacast is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible), we will provide a reasonable accommodation for any part of the application or hiring process. To request an accommodation in connection with the application or recruiting process, please contact Human Resources at 703-840-8850. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.Unacast participates in the E-Verify program.#J-18808-Ljbffr

Safety Coordinator

The Voluntary Protection Programs Participants' Association, Inc Ashburn, VA

Why E2 Optics?Join the crew that’s building the future—one safe step at a time!E2 Optics is hiring a Safety Coordinator!Are you ready to elevate your career with an award‑winning, Woman‑Owned technology integrator that’s leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry—powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.At E2 Optics, you will work with cutting‑edge systems in some of the most advanced environments in the world. We invest in your growth through hands‑on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA—we believe in lifting each other up, mentoring with purpose, and celebrating every win.If you’re looking to be part of something meaningful, fast‑moving, and future‑focused, your next opportunity is here. Join one of America’s largest and fastest‑growing tech integrators and help us shape what’s next.What You'll DoThis position is responsible for supporting execution, compliance, and enhancement of internal and external safety programs. Drive behavior‑based safety culture to achieve accident‑prevention and loss mitigation at E2 Optics customer locations.Safety is E2 Optics's number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures.Provides safety and health training, instruction and coaching to ensure compliance with applicable occupational safety and health regulations.Assists the Safety Manager with incident/accident investigations, subsequent documentation, problem solving and implementation of countermeasure(s).Conducts and/or participates in Safety audits to review practices and records to ensure compliance with relevant H&S programs and OSHA regulations.Track, trend and drive structured problem solving for recurring safety issues that prohibit realization of performance targetsThis position is generally expected to require minimal overnight travel (5%). The individual in this role should be able and willing to travel as required by E2 Optics.What We Are Looking ForHigh school diploma required, Associate's Degree is preferred2-3 years Occupational Health and/or Safety experience in a construction environment.OSHA 30Ability to positively influence and encourage othersHigh attention to detailAbility to meet deadlinesWillingness to work days, nights and weekends as project requiresSelf‑motivated and excellent work ethicsEffectiveness working in various work environmentWhat We OfferCompetitive payOpportunities for professional development and career growthBICSI training facilitiesA supportive and inclusive work environmentHealth, dental, and vision insurancePaid time off and holidaysWork Environment and Physical DemandsThe standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, reach with hands and arms, and talk or hear. The employee must regularly stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight, confined spaces. The employee must regularly lift and/or move 50 pounds and frequently lift 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts. Must be able to do and climb to 20. Must be able to ... etc.DisclaimerThe above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.#J-18808-Ljbffr

Project Coordinator

Generator Supercenter of Austin Ashburn, VA

BenefitsVoluntary Life InsuranceShort and Long Term DisabilityMedical, Dental and Vision401K Matching (after 6 months of employment)401(k)Training & developmentJob DescriptionAs a Project Coordinator at Generator Supercenter, you will be responsible for managing the coordination, and closure of up to 35 residential projects per week, ensuring the timely and successful delivery of each residential project. You will play a crucial role in maintaining clear and consistent communication with up to 300 clients, keeping them informed of progress, and ensuring customer satisfaction throughout the project lifecycle.Key ResponsibilitiesProject Scheduling: Schedule and track 30 ongoing projects per week, ensuring that all milestones and deadlines are met efficiently and on time.Customer Updates: Provide regular progress updates to up to 300 clients, ensuring they are informed of the status, timeline, and any potential delays.Project Coordination: Collaborate with coworkers and field crews to ensure resources are allocated effectively and tasks are completed within the set deadlines.Closing Projects: Oversee the timely closing of completed projects, ensuring that all documentation is filed correctly, and feedback is collected for continuous improvement.Time Management: Efficiently prioritize and manage tasks for multiple projects simultaneously, ensuring that client expectations are met without compromising quality.Problem-Solving: Address and resolve any scheduling issues or conflicts that may arise, working closely with internal teams and customers to find effective solutions.Reporting: Maintain detailed records of project progress, status updates, and any challenges encountered, providing weekly reports to management.Skills and QualificationsExperience as a Project Coordinator or similar role in a fast-paced environment.Strong organizational skills with the ability to manage multiple projects simultaneously.Excellent written and verbal communication skills for client interaction and team coordination.Ability to prioritize tasks and meet tight deadlines.Proficient in basic office software (e.g., MS Office, Google Workspace, Excel).Customer-focused with keen attention to detail and commitment to keeping clients informed.Ability to handle high-pressure situations and adapt to changing priorities.Prior experience managing client communications for multiple projects or working with a high volume of customers is a plus.Compensation: $14-$16/hrCommensurate with experienceWhy Work at Generator Supercenter?Be part of a national leader in energy solutions and backup power systemsSupport meaningful projects that bring peace of mind to customers during power outagesWork in a collaborative, growth-oriented environmentOpportunity for advancement in a growing and innovative companyApply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.#J-18808-Ljbffr

Payroll Coordinator

Talent Connect Now Ashburn, VA

Job Summary The Payroll Specialist is responsible for ensuring accurate and timely payroll processing for employees and subcontractors in Virginia and other applicable jurisdictions. This role manages onboarding, maintains personnel records in QuickBooks, reviews weekly timesheets, and ensures full compliance with federal, state, and Virginia payroll and labor regulations. The ideal candidate is detail-oriented, organized, and able to maintain strict confidentiality.Key Responsibilities Administer employee salaries and compensation updates.Manage the full onboarding process for employees and subcontractors.Record and maintain personnel data in QuickBooks for all new hires.Review and validate weekly timesheets for employees and subcontractors to ensure accurate payroll processing.Prepare and deliver biweekly payroll reports.Process biweekly payroll for W-2 employees, including wages, overtime, deductions, and benefits.Issue timely biweekly payments to employees.Manage federal, state (including Virginia), and local payroll tax payments.Verify hours worked and process biweekly payments for 1099 subcontractors, ensuring accuracy and contractual compliance.Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred .Minimum 2–3 years of payroll processing experience , ideally in Virginia or multi-jurisdictional operations.Strong knowledge of federal and state payroll regulations (including Virginia), payroll taxes, W-2, and 1099 requirements.Experience with time-tracking systems (e.g., Time Tracker) and payroll/accounting software (e.g., QuickBooks).Skills & Competencies Exceptional attention to detail and strong analytical skills.Highly organized, with the ability to meet tight deadlines for biweekly payroll cycles.Effective verbal and written communication skills in English and Spanish .Professionalism, discretion, and strong ethical standards in handling sensitive payroll information.Ability to work under pressure and manage multiple priorities during payroll periods.Solid working knowledge of U.S. and Virginia labor and tax regulations.#J-18808-Ljbffr

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Material/Equipment Coordinator

Insight Global Ashburn, VA

OverviewThe Material/Equipment Coordinator II will possess competency in the following areas in order to perform his/her role in a safe, productive, and effective manner. Note that the areas listed are intended to describe the general nature and level of work being performed by co-workers assigned to this role. They are not intended to be an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job.The Material/Equipment Coordinator II typically supports a larger/more complex or multiple departments and larger base of customers by providing administrative support that includes filling equipment needs/orders, processing invoices, maintaining equipment logs, and the like.ResponsibilitiesExecutes assigned tasks related to equipment and/or materials needsContacts appropriate vendors for equipment availability and pricingIssues purchase orders to pre-selected vendorsArranges for delivery of equipmentEnsures all deliveries are made to the project/field in a timely manner and proactively communicates delivery schedulesAssists with return of equipment at end of rental periodIdentifies damaged equipment and quantifies shortages during the return process.Acts as a front-line point of contact for the project team, designer, and shop personnel to ensure the timelyQualificationsHigh School diploma or equivalent; minimum of two (2) years related experience (and/or training).Familiarity with industry jargonAbility to apply concepts such as fractions, percentages, ratios, and proportions to practical situationsAbility to interpret a variety of technical instructions in mathematical or diagram form.Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPointAbility to work in a team environment § Ability to provide strong customer serviceAbility to define problems, collect information, establish facts, and draw valid conclusions.Work is a combination of office and field environments involving various types of conditions encountered in a warehouse, maintenance facility and construction site.Involves exposure to outside weather and field conditionsAdditional DetailsSeniority level: Not ApplicableEmployment type: Full-timeJob function: ManufacturingIndustries: Glass, Ceramics and Concrete ManufacturingReferrals increase your chances of interviewing at Insight Global by 2xInferred from the description for this jobMedical insuranceVision insurance401(k)Get notified about new Materials Coordinator jobs in Ashburn, VA .#J-18808-Ljbffr

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Patient Experience Coordinator

MyEyeDr. Ashburn, VA

A leading vision care provider in Virginia seeks a Patient Service Coordinator to enhance patient experiences through effective front desk management. This entry-level role offers training and requires excellent customer service and multitasking skills. Ideal candidates will thrive in a fast-paced environment and possess strong communication abilities. Join a dynamic team dedicated to providing quality vision care and take the first step in your career today.#J-18808-Ljbffr

Guest Experience Coordinator

XCAL Shooting Sports and Fitness Ashburn, VA

A family-owned sports and fitness center is looking for a Receptionist to provide excellent customer service and manage incoming calls. The ideal candidate will assist clients in navigating the facility, prepare meetings, and handle administrative duties. A High School Diploma or GED is required along with strong communication skills and proficiency in Microsoft applications. This role offers competitive benefits including health coverage and a membership discount.#J-18808-Ljbffr

QA/Change Control Coordinator

Beyond SOF Ashburn, VA

BRIEF DESCRIPTION:Working with an enterprise network architecture and engineering team supporting our Federal customer, the QA/Change Control Coordinator supports change management and Quality Assurance tasks related to projects to upgrade and modernize a Wide Area Network (WAN) communications infrastructure supporting over 1,600 field sites and multiple Program Directorates on the Enterprise Network Architecture and Engineering Support Services (ENAESS) program:Responsibilities: Collaborate with stakeholders to understand and document change requirements, including impact analysis, risk assessment, and change scheduling.Develop and maintain change management artifacts such as change records, change plans, and change implementation schedules.Coordinate change approval meetings with the Technical Review Board (TRB) and Change Control Board (CCB), ensuring that all necessary documentation is available for review.Facilitate discussions and provide guidance during change approval meetings to ensure a thorough review of change requests, including consideration of potential impacts and risks.Assist in the identification and mitigation of potential risks and issues associated with changes.Work closely with cross-functional teams to ensure the timely and successful implementation of approved changes.Act as a stakeholder for the configuration and maintenance of change request management within ServiceNow, ensuring that the system supports efficient and effective change management processes.Monitor and report on the status of change requests, providing regular updates to stakeholders and leadership.Continuously improve change management processes and tools by identifying areas for enhancement and implementing best practices.Eligibility/Clearance Requirements: Must be a U.S. Citizen with an active clearance.Clearance Preference: CBP Full BI - 1st priorityActive CBP Suitability clearanceCertification Requirement: NoneEducation, Skill, and Experience Requirements: Bachelor's degree in computer science, information systems, or a related field.4 years experience in change management coordination or a related role.Strong understanding of change management principles, methodologies, and best practices.Familiarity with ServiceNow or other change management tools.Excellent organizational skills with great attention to detail.Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.Ability to prioritize and manage multiple change requests simultaneously.Knowledge of ITIL principles and certification (e.g., ITIL Foundation) is a plus.Eligibility/Clearance Requirements: Must be able to provide proof of U.S. Citizenship able to obtain a CBP Full Background Investigation#J-18808-Ljbffr

Lead Setter/Scheduling Coordinator

Generator Supercenter of Austin Ashburn, VA

Benefits:A positive and collaborative work environmentVoluntary Life InsuranceMedical, Dental and VisionFree uniformsOpportunity for advancementPaid time offLead Setter/Scheduling Coordinator – Construction & Energy ProjectsFull-Time | Monday–Friday | Fast-Paced Work EnvironmentLocation: ,Powering Peace of MindGenerator Supercenter, Inc. is North America’s #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Lead Setter/Scheduling Coordinator to keep our projects on track and our clients connected.Position SummaryThe Lead Setter/Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.Key ResponsibilitiesLead SetterFollow up with leadsEducate customer on generator needsSchedule in-home consultation for our sales teamScheduling & CoordinationCreate and maintain daily and weekly construction and installation schedules based on field and project management inputsCoordinate subcontractor activities and material deliveries to align with project timelinesSchedule inspections, permitting appointments, and commissioning activitiesMonitor project progress and adjust schedules as needed to meet deadlinesProject Support & DocumentationSet up new jobs and ensure proper documentation is uploaded and maintainedAssist in preparing change orders, payment applications, and subcontractor agreementsEnsure site documentation, permits, and punch lists are up to date and completedHelp manage close-out procedures for completed projects, including permit resolution and punch list sign-offCommunication & Team CollaborationAct as the liaison between field crews, project managers, subcontractors, and clientsParticipate in regular project meetings to review progress, identify delays, and resolve scheduling conflictsMaintain clear, professional communication with all internal and external stakeholdersAdditional DutiesProvide administrative support to project and construction teams as neededQualificationsHigh school diploma or GED required; associate degree or trade school certification a plusPrevious experience in scheduling, construction coordination, project administration, or electrical service coordinationStrong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)Experience with work order systems and documentation control toolsExcellent communication, organization, and multitasking skillsStrong attention to detail and ability to meet deadlines in a fast-paced environmentMotivated self-starter with strong interpersonal skillsExperience coordinating with subcontractors, vendors, and inspectorsPreferred SkillsKnowledge of residential or commercial generator installation processesConstruction industry experience, particularly in electrical or energy servicesFamiliarity with permitting and inspection coordinationWhy Work at Generator Supercenter?Be part of a national leader in energy solutions and backup power systemsSupport meaningful projects that bring peace of mind to customers during power outagesWork in a collaborative, growth-oriented environmentOpportunity for advancement in a growing and innovative companyApply today to join Generator Supercenter as a Leads/Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.#J-18808-Ljbffr

Utility Protection & Excavation Coordinator

Water Environment Federation Ashburn, VA

A public utility company located in Ashburn, Virginia, is seeking a Utility Protection Coordinator to manage the protection of assets through coordination and enforcement programs. The ideal candidate will have a high school diploma and at least ten years of utility locating experience. Responsibilities include managing excavation tickets and coordinating with contractors to protect facilities. A valid driver's license and basic GIS skills are necessary. This role may require overtime and on-call work.#J-18808-Ljbffr