Jobs for Work From Home Care Coordinator

Patient Coordinator

Patient Coordinator Ashburn, Virginia, United States Title: Patient Coordinator Practice: Northern Virginia Oral Surgery Centers Location: Ashburn, VA Hours: Monday | 8am - 5pm Tuesday | 8am - 5pm Wednesday | 8am - 5pm Thursday | 8am - 5pm Friday | 8am - 4pm Saturday | Closed Sunday | Closed Position Purpose: The Patient Coordinator is a key member of our healthcare team, responsible for ensuring smooth and efficient patient flow and coordination within our practice. This role involves direct patient interaction, administrative support, and collaboration with clinical staff to deliver excellent patient care and service. Essential Functions Patient Interaction and Support: Greet and welcome patients upon arrival. Assist patients with check-in and check-out processes. Provide information on clinic policies, procedures, and services. Answer patient phone calls and address inquiries promptly and professionally. Schedule and confirm patient appointments, ensuring optimal appointment utilization. Monitor schedules for patient cancellations and follow-up with patients that need to reschedule. Administrative Duties: Maintain and update patient records in the electronic health record (EHR) system. Coordinate referrals, diagnostic tests, and follow-up appointments. Verify patient insurance information and manage prior authorization processes. Handle billing and payment processes, including collection of co-pays and outstanding balances. Prepare and manage patient forms and documentation. Other duties as assigned by the practice administrator. Communication and Coordination: Serve as a liaison between patients, healthcare providers, and other staff members. Communicate effectively with clinical staff to ensure patient needs are met. Facilitate communication regarding patient care plans and instructions. Customer Service: Always maintain a high standard of customer service and professionalism. Address patient complaints and escalate issues to management when necessary. Strive to create a positive and supportive environment for patients and their families. Compliance and Confidentiality: Adhere to all healthcare regulations and privacy laws, including HIPAA. Ensure patient confidentiality and security of sensitive information. Follow clinic policies and procedures to maintain compliance with healthcare standards. Qualifications Education: High school diploma or equivalency, required. Experience: Previous experience in a healthcare setting, particularly in patient coordination or administrative roles, is highly desirable. Proficiency in using electronic health record (EHR) systems and other office software. Knowledge of relevant regulations and compliance requirements in healthcare. Performance Requirements: Strong organizational skills and the ability to manage multiple tasks concurrently. Excellent interpersonal and communication skills, with a patient-centered approach. Approachable, professional demeanor Detail-oriented and thorough in task execution. Ability to work well under pressure in a fast-paced environment. Team player with excellent collaboration skills. What We Do For You: We offer Medical, Dental, and Vision Insurance plans to our full-time employees. Two out of the three medical plans offered include Health Savings Account (HSA) eligibility. Company-paid Life, AD&D and Long-Term Disability coverage. Additional Voluntary Life and AD&D Insurance for you and your family! Voluntary Short-Term Disability Insurance available to you as well Dependent Care Flexible Spending Account (FSA) offered. Immediately begin saving for retirement through our 401(k) starting with very first paycheck! Employer 401(k) contribution and Profit Sharing after six months of employment PTO and 8 Paid holidays for fulltime employees! DISCLAIMER The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OPS's management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Dynamic Environment

Project Coordinator

DAVIS INFRASTRUCTURE Ashburn, VA

Project Coordinator Location: Primary office in Ashburn, VA | Remote work from home office as needed | Occasional overnight travel | Travel to client offices, industry events, construction sites, & event venues and occasional visits or training at manufacturing partner sites.Salary: Compensation – commensurate to skill level and experience | $96,000 – $139,000 / yearSummary — Davis InfrastructureDavis Infrastructure’s Project Coordinator (PC) serves as the primary post‑sale point of contact for clients and manufacturing partners. This role ensures seamless scheduling, logistical coordination, and delivery of products and services while fostering strong, long‑term relationships with customers and internal teams. The Project Coordinator plays a critical role in maintaining customer satisfaction, supporting project execution, and upholding Davis Infrastructure’s commitment to operational excellence.PurposeThe Project Coordinator manages post‑sale project activities, including scheduling, documentation, communication, and coordination with clients, manufacturing partners, and internal teams. This role ensures project milestones are met, records are accurate, and customer expectations are exceeded.Duties & ResponsibilitiesMaintain a basic level of product knowledge and application.Build and maintain long‑term client and partner relationships.Manage multiple ongoing and complex project deliverables on a daily and weekly basis, including conference calls and scheduled reporting.Review manufacturer documentation for accuracy and consistency.Track and maintain project deadlines, stakeholders, and scope within Salesforce.Provide input on potential schedule impacts and recommend workarounds or mitigation options.Engage appropriate internal resources to address changes in scope or budget.Maintain accurate records of required deliverables in Salesforce, project folders, and customer reporting systems (e.g., ProCore, CxAlloy, AutoDesk, BuildingConnected — training provided).Create and compile custom project closeout and warranty documentation, including warranty claim responses.Create and refine project‑specific and customer‑specific response matrices as corporate offerings expand.Interface with customer installation, deployment, and commissioning teams to ensure schedule integrity and proactively mitigate potential delays.Other duties as assigned.Required QualificationsProven track record in a customer‑facing role with emphasis on detail and customer service.Proficiency in Microsoft Office Suite and Salesforce.Proficient in English.High School Diploma or equivalent.Valid U.S. Government–issued identification.Valid Driver License.Reliable transportation.Strong organizational and multi‑tasking skills.Effective time management with the ability to meet deadlines.Strong communication and interpersonal skills capable of maintaining positive relationships.Preferred QualificationsThorough knowledge of basic electrical principles.Clean driving record.OSHA 30 Certification.First Aid/CPR/AED Certification.Forklift Certification.MeasurablesTimeliness of responses (lead time, shipping notices, service schedules).Accuracy of order records in Salesforce.Client satisfaction survey results.Knowledge, Skills & AbilitiesHigh attention to detail.Strong collaboration skills.Excellent organizational abilities.Effective prioritization and task management.

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Senior BIM Coordinator — Complex Projects & Coordination

Michael Page Ashburn, VA

A leading construction firm in Ashburn, VA is seeking a BIM Coordinator to oversee Building Information Modeling (BIM) processes. The role requires at least 5 years of BIM experience and strong expertise in Autodesk Revit and Navisworks. Responsibilities include coordinating BIM models, leading clash detection, and supporting project teams during construction phases. The position offers competitive compensation ranging from $100,000 to $135,000, along with significant benefits and growth opportunities.#J-18808-Ljbffr

Treatment Coordinator

Beacon Oral Specialists Ashburn, VA

Job Location: Loudoun Oral & Maxillofacial Surgery, Ashburn, VAYour new career awaits you...We are looking for a Treatment Coordinator to assist our office with excellent organizational and administrative skills. We are looking to hire a Treatment Coordinator that is compassionate and discrete with superb time management and record-keeping skills. The Treatment Coordinator should have a minimum of 3-years of experience in a Dental or Medical office setting.To ensure success, front office treatment coordinators should be confident and professional administrators with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of the healthcare facility. Top candidates will work comfortably under pressure while multi-tasking in a fast-paced environment and can effectively react to patient emergencies.Responsibilities:Present treatment using insurance benefits.Schedule appointments for multiple doctors and locationsCollect payment for proceduresScheduling appointments and answer multi-line phonesGather patient information needed for appointments and from referring doctors.Prepare patient chartsProfessionally assist doctors, staff, visitors, and patients.Perform all duties within HIPAA regulations.Adhere to policy and procedures during all activities.Maintain confidentiality of all doctors, staff, and patient information.Check emails and voicemails daily.Restocking and light cleaning of the reception area and restroom.Required Skills: Minimum of 3-years of experience in a Dental or Medical office settingMath skills (addition, subtraction, and percentages)Bilingual a HUGE plus, yet not required.Innovative thinker with strong conceptual and problem-solving skills.Meticulous attention to detail with the ability to multitask.Strong organizational, administrative, and planning skillsAbility to work under pressure and react effectively to emergency situations.Excellent documentation, communication, and Microsoft Office skillsAdaptable to change- in healthcare things can change almost daily.Able to work independently and with a team.Flexible, dependable, and passionate about healthcare excellenceTeam player with excellent time management skillsWork Location : Monday - Friday7:30-5 or 5:30Two locations with a willingness to travel to other locations as needed to cover.Special Requirements: Working in the office is an essential part of the job function.Must be able to commute to multiple local office locations.Physical requirements include driving, sitting, and standing for extended periods of time.This is not an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. Management may require that other or different tasks be performed as assigned.Beacon Oral Specialists Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.#J-18808-Ljbffr

Scheduling Coordinator

Generator Supercenter of Austin Ashburn, VA

OverviewScheduling Coordinator – Construction & Energy ProjectsFull-Time | Monday–Friday | Fast-Paced Work EnvironmentLocation: Mt Pleasant, SCPowering Peace of MindGenerator Supercenter, Inc. is North America’s #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Scheduling Coordinator to keep our projects on track and our clients connected.Position SummaryThe Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You\'ll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.Key ResponsibilitiesScheduling & Coordination: Create and maintain daily and weekly construction and installation schedules based on field and project management inputsCoordinate subcontractor activities and material deliveries to align with project timelinesSchedule inspections, permitting appointments, and commissioning activitiesMonitor project progress and adjust schedules as needed to meet deadlinesProject Support & Documentation: Set up new jobs and ensure proper documentation is uploaded and maintainedAssist in preparing change orders, payment applications, and subcontractor agreementsEnsure site documentation, permits, and punch lists are up to date and completedHelp manage close-out procedures for completed projects, including permit resolution and punch list sign-offCommunication & Team Collaboration: Act as the liaison between field crews, project managers, subcontractors, and clientsParticipate in regular project meetings to review progress, identify delays, and resolve scheduling conflictsMaintain clear, professional communication with all internal and external stakeholdersAdditional Duties: Support vendor negotiations and assist with estimating during the bid processProvide administrative support to project and construction teams as neededQualificationsHigh school diploma or GED required; associate degree or trade school certification a plusPrevious experience in scheduling, construction coordination, project administration, or electrical service coordinationFamiliarity with electrical systems (AC/DC) preferredStrong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)Experience with work order systems and documentation control toolsExcellent communication, organization, and multitasking skillsStrong attention to detail and ability to meet deadlines in a fast-paced environmentMotivated self-starter with strong interpersonal skillsExperience coordinating with subcontractors, vendors, and inspectorsPreferred SkillsKnowledge of residential or commercial generator installation processesConstruction industry experience, particularly in electrical or energy servicesFamiliarity with permitting and inspection coordinationWhy Work at Generator Supercenter?Be part of a national leader in energy solutions and backup power systemsSupport meaningful projects that bring peace of mind to customers during power outagesWork in a collaborative, growth-oriented environmentOpportunity for advancement in a growing and innovative companyApply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.#J-18808-Ljbffr

Field Coordinator

Holder Construction Ashburn, VA

About UsHolder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including:Paid time offHealth, dental, vision, and life insuranceAnnual bonus program401(k)-retirement planNight and swing shift differential pay for select rolesAbout The RoleWe are looking for a Field Coordinator to join our Operations team on our project in Ashburn, VA. This is a full-time, in-person position.Key ResponsibilitiesSupervise on-site trade work with a focus on safety, quality, and adherence to project schedule requirements.Coordinate material delivery and installation activities to maintain workflow efficiency.Facilitate communication and coordination between trades to resolve conflicts and maintain progress.Monitor workforce production and provide guidance to ensure compliance with Holder standards.Collaborate with project management teams to address issues and support overall project success.Promote Holder’s zero-accident safety culture and enforce compliance with OSHA and company safety policies.QualificationsRequired:Bachelor’s degree in construction management, engineering, or a related field OR 1–3 years of equivalent work experience.Strong communication and problem-solving skills with the ability to work in a collaborative environment.Proficiency in Microsoft Office applications (Word, Excel, Outlook).Willingness to relocate and work on-site as needed.PreferredExperience in commercial construction field supervision.Familiarity with scheduling tools and QA/QC processes.Holder is committed to Equal Opportunity Employment (EOE).Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.#J-18808-Ljbffr

Operations Coordinator

CloudHQ, LLC Ashburn, VA

Who We AreOur purpose at CloudHQ is to provide flexible, efficient and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state‑of‑the‑art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad.Job TypeFull‑timeWhat The Role EntailsCloudHQ seeks a Mission Critical Coordinator with a solid background in data center electrical or mechanical system operating experience to join our Operations Team. You’ll play a vital role in the day‑to‑day operations of our facility, reporting to Senior Operation Manager. The ideal candidate will possess a comprehensive knowledge of large‑scale data centers and a thorough understanding of building monitoring systems that assist in the operation and management of the electrical distribution and mechanical systems.The Mission Critical Coordinator shall schedule, coordinate and participate in all significant planned and emergency maintenance for the facility. The Mission Critical Coordinator shall ensure that these activities are executed in a controlled and proven method that ensures the uninterrupted integrity of the critical loads supported by these systems. Your skills and expertise will be fully utilized as you work collaboratively with our team to ensure the smooth running of our operations.What You Will Get to DoImplement operating and maintenance strategies to ensure the continuous availability of all critical systems.Review preventative and predictive maintenance programs for critical equipment.Implement procedures and maintenance checklists within the site’s CMMS platform.Coordinate and inspect services performed by outsourced vendors.Manage costs and budgets associated with the infrastructure and associated operations.Maintain an environment where diligence in policies and proven processes is quintessential.Ensure best practices and standards are adopted and enforced.Identify and pursue opportunities for innovation.Establish and cultivate relationships with key contacts internally and externally.Collaborate with design and development teams to ensure the best possible electrical solutions are incorporated in our facilities.What You Bring To The RoleExpertise in Popular Microsoft Office Suite applications, Bluebeam Revu, Teams and Zoom meeting platforms.Proven written communication skills and technical writing skills.Complex problem‑solving using analysis, technical and organizational expertise.Identify industry trends and articulate implications that will have an impact on Data Center operations.Identify opportunities to increase efficiency.Extended hours may be significant at times.Ability and willingness to respond to emails after hours in the event of an emergency.Our Ideal Candidate Will Also PossessTwo (2) years of professional experience in operations and maintenance in a high‑reliability Data Center environment.Certified Data Center Professional (CDCP) or equivalent.Applicable Engineering Degree or equivalent.What We OfferCloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team.Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization.Equal Employment OpportunityCloudHQ is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.#J-18808-Ljbffr

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Operations Coordinator

CloudHQ, LLC Ashburn, VA

DescriptionOur purpose at CloudHQ is to provide flexible, efficient and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad.What The Role EntailsCloudHQ seeks an Operations Coordinator with a solid background in mission critical data center operations experience to join our Operations Team. You'll play a vital role in the day-to-day operations of our facility, reporting to Senior Operations Manager. The ideal candidate will possess a comprehensive knowledge of large-scale data centers. In addition, the successful candidate will have a thorough understanding of building monitoring systems that assist in the operation and management of the electrical distribution and mechanical systems.The Operations Coordinator shall schedule, coordinate and participate in all significant planned and emergency maintenance for the facility. The Mission Critical Coordinator shall ensure that these activities are executed in a controlled and proven method that ensures the uninterrupted integrity of the critical loads supported by these systems. Your skills and expertise will be fully utilized as you work collaboratively with our team to ensure the smooth running of our operations. This is a great learning opportunity for an entry level candidate to grow within the company.RequirementsWhat You Will Get to DoImplement operating and maintenance strategies to ensure the continuous availability of all critical systems.Review preventative and predictive maintenance programs for critical equipment.Implement procedures and maintenance checklists within the site’s CMMS platform.Coordinate and inspect services performed by outsourced vendors.Manage costs and budgets associated with the infrastructure and associated operations.Maintain an environment where diligence in policies and proven processes is quintessential.Ensure best practices and standards are adopted and enforced.Identify and pursue opportunities for innovation.Establish and cultivate relationships with key contacts internally and externally.Collaborate with design and development teams to ensure the best possible electrical solutions are incorporated in our facilities.What You Bring to The RoleA High School Diploma or equivalent.Expertise in: Popular Microsoft Office Suite applications, Bluebeam Revu, Teams and Zoom meeting platforms.Proven written communication skills and technical writing skills.Complex problem-solving using analysis, technical and organizational expertise.Identify industry trends and articulate implications that will have an impact on the Data Center operations.Identify opportunities to increase efficiency.Extended hours may be significant at times.Ability and willingness to respond to emails after hours in the event of an emergency.Our Ideal Candidate Will Also PossessTwo (2) years of professional experience in operations and maintenance in a high-reliability Data Center environment.Certified Data Center Professional (CDCP) or equivalent.Applicable Engineering Degree or equivalent.What We OfferCloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team.Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization.Equal Employment OpportunityCloudHQ is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.#J-18808-Ljbffr

Project Coordinator

DAVIS INFRASTRUCTURE Ashburn, VA

Location: Primary office in Ashburn, VA | Remote work from home office as needed | Occasional overnight travel | Travel to client offices, industry events, construction sites, & event venues and occasional visits or training at manufacturing partner sites.Salary: Compensation – commensurate to skill level and experience | $96,000 – $139,000 / yearSummary — Davis InfrastructureDavis Infrastructure’s Project Coordinator (PC) serves as the primary post‑sale point of contact for clients and manufacturing partners. This role ensures seamless scheduling, logistical coordination, and delivery of products and services while fostering strong, long‑term relationships with customers and internal teams. The Project Coordinator plays a critical role in maintaining customer satisfaction, supporting project execution, and upholding Davis Infrastructure’s commitment to operational excellence.PurposeThe Project Coordinator manages post‑sale project activities, including scheduling, documentation, communication, and coordination with clients, manufacturing partners, and internal teams. This role ensures project milestones are met, records are accurate, and customer expectations are exceeded.Duties & ResponsibilitiesMaintain a basic level of product knowledge and application.Build and maintain long‑term client and partner relationships.Manage multiple ongoing and complex project deliverables on a daily and weekly basis, including conference calls and scheduled reporting.Review manufacturer documentation for accuracy and consistency.Track and maintain project deadlines, stakeholders, and scope within Salesforce.Provide input on potential schedule impacts and recommend workarounds or mitigation options.Engage appropriate internal resources to address changes in scope or budget.Maintain accurate records of required deliverables in Salesforce, project folders, and customer reporting systems (e.g., ProCore, CxAlloy, AutoDesk, BuildingConnected — training provided).Create and compile custom project closeout and warranty documentation, including warranty claim responses.Create and refine project‑specific and customer‑specific response matrices as corporate offerings expand.Interface with customer installation, deployment, and commissioning teams to ensure schedule integrity and proactively mitigate potential delays.Other duties as assigned.Required QualificationsProven track record in a customer‑facing role with emphasis on detail and customer service.Proficiency in Microsoft Office Suite and Salesforce.High School Diploma or equivalent.Valid U.S. Government–issued identification.Valid Driver License.Reliable transportation.Strong organizational and multi‑tasking skills.Effective time management with the ability to meet deadlines.Strong communication and interpersonal skills capable of maintaining positive relationships.Preferred QualificationsThorough knowledge of basic electrical principles.OSHA 30 Certification.First Aid/CPR/AED Certification.MeasurablesTimeliness of responses (lead time, shipping notices, service schedules).Accuracy of order records in Salesforce.Knowledge, Skills & AbilitiesHigh attention to detail.Excellent organizational abilities.Effective prioritization and task management.#J-18808-Ljbffr

MEP Coordinator

Holder Construction Ashburn, VA

MEP CoordinatorHolder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance‑driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package.About The RoleWe are looking for a MEP Coordinator to join our MEP team on our project in Ashburn, VA. This is a full‑time, in‑person position.Key ResponsibilitiesOversee mechanical and electrical construction for Mission Critical facilities and related projects.Supervise all Mechanical and Electrical Trade contractors and vendors involved in the project.Coordinate schedules, budgets, reports, and documentation for mechanical and electrical systems from pre‑construction through project close‑out.Qualifications5+ years of commercial construction experience with large, sophisticated mechanical and electrical systems.Extensive experience managing the construction of data centers and complex electrical and mechanical infrastructure projects.Experience developing project scopes and schedules, coordinating change orders and RFIs, and managing project budgets and cost control.Strong ability to manage relationships with owners’ representatives, architects, engineers, and clients, while supervising subcontractors and vendors.BenefitsPaid time offHealth, dental, vision, and life insuranceAnnual bonus program401(k) retirement planNight and swing shift differential pay for select rolesHolder is committed to Equal Opportunity Employment (EOE).Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.#J-18808-Ljbffr

High salary

Operations Coordinator

Oceansls Ashburn, VA

Role Overview As an Operations Coordinator, you’ll play a key role in managing the daily operations of the office and handling client service tasks to ensure smooth workflows and operations and exceptional client experiences.Key Responsibilities Oversee and manage day-to-day office operations to ensure efficiency and organization.Develop, implement, and maintain office procedures and systems.Manage vendor activities, systems, and relationships.Manage ticket assignments and coordinate tech dispatch schedules.Manage purchase orders.Manage inventory including tracking, monitoring, and ordering.Interact daily with clients, vendors, and other Company departments.Participate in client meetings and site visits, taking notes and managing action items.Organize and oversee event and client meetings.Support the CEO in managing client relationships.Responsible for procurement of office supplies and consumables.Prepare and update reports, presentations, correspondence, documents, and spreadsheets.Collaborate with the Operations team to support front desk activities including answering phone calls, inputting tickets in queue for help desk requests, greeting clients and visitors, processing incoming and outgoing mail and packages, filing and organizing records, invoices, and other documentation.Qualifications Experience: Minimum 2 years of office, front desk, or administrative support experience.Technical Proficiency: Proficiency with Microsoft Office Suite.Strong written and verbal communication skills.Excellent customer service and interpersonal skills with a commitment to upholding a high standard of professionalism.Detail oriented with excellent organizational and time management skills.Ability to problem-solve and troubleshoot.Thrives in a fast-paced, entrepreneurial setting and excels when working both independently and as part of a team.Ability to frequently operate a computer and other office productivity machinery, lift up 30-40 pounds, and perform essential functions with or without reasonable accommodation.If you are ready to make an impact, grow your career, and drive success, apply to join Ocean Solutions today!#J-18808-Ljbffr

Safety Coordinator

The Voluntary Protection Programs Participants' Association, Inc Ashburn, VA

Why E2 Optics?Join the crew that’s building the future—one safe step at a time!E2 Optics is hiring a Safety Coordinator!Are you ready to elevate your career with an award‑winning, Woman‑Owned technology integrator that’s leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry—powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.At E2 Optics, you will work with cutting‑edge systems in some of the most advanced environments in the world. We invest in your growth through hands‑on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA—we believe in lifting each other up, mentoring with purpose, and celebrating every win.If you’re looking to be part of something meaningful, fast‑moving, and future‑focused, your next opportunity is here. Join one of America’s largest and fastest‑growing tech integrators and help us shape what’s next.What You'll DoThis position is responsible for supporting execution, compliance, and enhancement of internal and external safety programs. Drive behavior‑based safety culture to achieve accident‑prevention and loss mitigation at E2 Optics customer locations.Safety is E2 Optics's number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures.Provides safety and health training, instruction and coaching to ensure compliance with applicable occupational safety and health regulations.Assists the Safety Manager with incident/accident investigations, subsequent documentation, problem solving and implementation of countermeasure(s).Conducts and/or participates in Safety audits to review practices and records to ensure compliance with relevant H&S programs and OSHA regulations.Track, trend and drive structured problem solving for recurring safety issues that prohibit realization of performance targetsThis position is generally expected to require minimal overnight travel (5%). The individual in this role should be able and willing to travel as required by E2 Optics.What We Are Looking ForHigh school diploma required, Associate's Degree is preferred2-3 years Occupational Health and/or Safety experience in a construction environment.OSHA 30Ability to positively influence and encourage othersHigh attention to detailAbility to meet deadlinesWillingness to work days, nights and weekends as project requiresSelf‑motivated and excellent work ethicsEffectiveness working in various work environmentWhat We OfferCompetitive payOpportunities for professional development and career growthBICSI training facilitiesA supportive and inclusive work environmentHealth, dental, and vision insurancePaid time off and holidaysWork Environment and Physical DemandsThe standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, reach with hands and arms, and talk or hear. The employee must regularly stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight, confined spaces. The employee must regularly lift and/or move 50 pounds and frequently lift 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts. Must be able to do and climb to 20. Must be able to ... etc.DisclaimerThe above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.#J-18808-Ljbffr

High salary

RMA Coordinator

Insight Global Ashburn, VA

3+ years of RMA experience, preferably in a field service or manufacturing environmentProficiency with ERP and other computer systems (MS Office programs and other IT applications as trained/required)Day to day: A client of Insight Global is seeking an energetic and solutions-focused RMA Coordinator to join their team in Ashburn, VA. This person will be responsible for processing and tracking service-related RMAs through ERP, dealing with defective product returns and replacements, and working with the inventory and warehouse team to coordinate materials and parts for manufacturing. You will also be responsible for sourcing replacement parts from inventory, vendors, and production facilities. This role will require strong communication, extensive problem solving, and time management skills to be successful. The salary established for this role is $80,000-85,000 annually, depending on experience.#J-18808-Ljbffr

CTV Coordinator

Erickson Senior Living Ashburn, VA

Location: Ashby Ponds by Erickson Senior LivingJoin our team as a Community TV Coordinator to lead the day-to-day operation of the studio and AV equipment within our community. The Coordinator will provide technical and creative leadership and vision for studio programming.What We OfferCompensation: ranges from $22/hour-31.50/hour.A culture of diversity, inclusion, equity and belonging, which builds on our mission, vision and valuesMedical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine optionsPTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law401k for all team members 18 and over with a company 3% matchOnsite medical centers, providing wellness visits and sick care for all team members over 18 years of age30% discount on food and drinks at on-site dining venues, plus additional healthy choice meal options at discounted pricesEducation assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new onesGrowth Opportunities – grow with the company as we open new communities and expand on our existing ones!How You Will Make An ImpactAssisting with the production of programs, special events, features, and instructional videotapes in the studio.Contributing to the technical and creative vision of the Community TV Channel operations.Overseeing the purchase and maintenance of station equipment and community audio and visual equipment.Developing and coordinating intern and volunteer programs for support of community events.What You Will NeedMinimum of 1 years’ experience in television production.Excellent verbal/written communication skills.Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.Ashby Ponds is a beautiful 132-acre continuing care retirement community in Loudoun County, Virginia. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Ashby Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.#J-18808-Ljbffr

Mission Critical Operations Coordinator

CloudHQ LLC Ashburn, VA

Job DescriptionJob DescriptionDescription:Who We AreOur purpose at CloudHQ is to provide flexible, efficient and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located in two Northern Virginia locations, as well as London, Frankfurt, Paris, Milan, and Sao Paulo, and we anticipate exponential growth over the next several years both in the US and abroad.What The Role EntailsCloudHQ seeks a Mission Critical Operations Coordinator with a solid background in data center operations experience to join our Operations Team. You'll play a vital role in the day-to-day operations of our facility, reporting to Senior Operations Manager. The ideal candidate will possess a comprehensive knowledge of large-scale data centers. In addition, the successful candidate will have a thorough understanding of building monitoring systems that assist in the operation and management of the electrical distribution and mechanical systems.The Mission Critical Operations Coordinator shall schedule, coordinate and participate in all significant planned and emergency maintenance for the facility. The Mission Critical Coordinator shall ensure that these activities are executed in a controlled and proven method that ensures the uninterrupted integrity of the critical loads supported by these systems. Your skills and expertise will be fully utilized as you work collaboratively with our team to ensure the smooth running of our operations. This is a great learning opportunity for an entry level candidate to grow within the company. Requirements:What You Will Get to Do Implement operating and maintenance strategies to ensure the continuous availability of all critical systems.Review preventative and predictive maintenance programs for critical equipment.Implement procedures and maintenance checklists within the site’s CMMS platform.Coordinate and inspect services performed by outsourced vendors.Manage costs and budgets associated with the infrastructure and associated operations.Maintain an environment where diligence in policies and proven processes is quintessential.Ensure best practices and standards are adopted and enforced.Identify and pursue opportunities for innovation.Establish and cultivate relationships with key contacts internally and externally.Collaborate with design and development teams to ensure the best possible electrical solutions are incorporated in our facilities.What You Bring to The Role A High School Diploma or equivalent.Expertise in: Popular Microsoft Office Suite applications, Bluebeam Revu, Teams and Zoom meeting platforms.Proven written communication skills and technical writing skills.Complex problem-solving using analysis, technical and organizational expertise. Identify industry trends and articulate implications that will have an impact on the Data Center operations.Identify opportunities to increase efficiency.Extended hours may be significant at times.Ability and willingness to respond to emails after hours in the event of an emergency.Our Ideal Candidate Will Also PossessTwo (2) years of professional experience in operations and maintenance in a high-reliability Data Center environment.Certified Data Center Professional (CDCP) or equivalent.Applicable Engineering Degree or equivalent.What We OfferCloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision, and bring their best to support their customers and team.Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization.Equal Employment OpportunityCloudHQ is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.

Project HSE Coordinator - Ashburn, VA

MMR Group Ashburn, VA

Job DescriptionJob DescriptionMMR Group, Inc - Project HSE Coordinator for our Ashburn, VA site:Company Culture: At MMR, our most valuable assets are not our buildings or equipment, it is our family of employees with diverse backgrounds and experiences. Our investment in training programs and resources allows our employees to reach both their personal and professional goals. This is evident with MMR receiving numerous awards including “Best Place to Work” and consistently being recognized as one of the top Engineering News Record’s “Annual Specialty Contractors.” All of which can be further explained on our website (https://mmrgrp.com/resources) by watching the provided videos. Organization Description: MMR has served as the industry leader in instrumentation and electrical construction, maintenance, and technical services for over 30 years. Our diverse list of clients allows us the unique ability to work across industry lines in the oil and gas upstream and midstream as well as chemical and petrochemical downstream, industrial manufacturing, power generation, renewable energy, mission critical, heavy commercial, and energy storage sectors. MMR holds the proud distinction of being the largest privately owned “Open Shop” contractor in the United States with over 30 branch offices including global locations in Canada and South America. For more information, please visit our website: www.mmrgrp.com. Job Description: MMR is seeking HSE Project Coordinator candidates looking to work full time out of our site in Ashburn, VA. The responsibilities would include, but are not limited to, the following: Report to the Vice President, HSE and or the HSE Director, works in conjunction with the Divisional and Project ManagersDevelop, revise, and implement safety training programs as needed and/or requiredImplement, track, and monitor MMR’s HSE Management SystemConduct training throughout our company and support the corporate safety department’s training planMaintain the training databaseProvide safety support to all jobsitesPerforming field auditsPerforming on-site re-training as required Performing follow-ups to ensure the training was understood by our employeesEnsures that safety procedures are being followed by all employeesConduct safety meetingsMeeting with clients on safety issues, pre-job meetings, and evaluationsAssist in MMR & all required regulatory agency training for employees and supervisorsTrack information for use with supervisor’s performance reviews, and for employee re-trainingAssist in MMR’s Supervisor’s Safety TrainingStay up to date and current on all regulatory agency regulationsAssist in accident investigations along with the Safety Director and/or the superintendentComplete reports for MMR and clientEscort insurance account representative to job sites for his evaluation as well as oursImplement, train, and maintain database on Behavior Based Safety Stay up to date and current on Client HSE standards, policies, and proceduresAttend safety training as directedCommitment to the company goal of achieving a zero-injury culture; understand and follow company safety proceduresEmployee must be able to travel to and from the jobsite via personal vehicle or other public form of transportationEducation and/or ExperienceAssociate's degree (A. A.) in Occupational Safety & Health from an accredited university preferred but not required; or minimum five years related experience. OSHA 500 Train-The-Trainer certification or equivalent, OSHA 510 or equivalent and OSHA 30.Certifications and/or LicensesEmployee must possess proper forms of identification such as valid Driver’s License or State identification, and a Social Security Card. State and/or local license/certifications may be required.Certification which may be a plus: Certified Safety Professional (CSP), Associate Safety Professional (ASP), Occupational Health and Safety Technician (OHST), Construction Site Safety Technician (CSST), NFPA 70E knowledge**Bilingual in Spanish and English preferred but not required.Schedule: 40-hour workweek (M-F) with some overtime as neededMMR Group, Inc. and its affiliated companies ("MMR") is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, religion, sex, age, veteran status, genetic information or any other legally protected class. Powered by JazzHRGwvcfbyCCE

Patient Care Coordinator - Ashburn, VA!

The Jackson Clinics Physical Therapy Ashburn, VA

Job DescriptionJob DescriptionCompany DescriptionThe Jackson Clinics Physical Therapy is a nationally recognized Orthopedic and Sports Medicine Physical Therapy group in Virginia. We are seeking an organized and energetic Patient Care Coordinator to join our team of highly motivated individuals. This position is 30-39 hours, part-time with benefits!Our clinics provide a fast-paced and highly rewarding work environment where you can grow, learn, and earn competitive compensation ($18-$21 per hour, depending on experience).About The Jackson Clinics:The Jackson Clinics is a physical therapist-owned outpatient physical therapy group committed to providing a level of care and a patient experience unlike the "average physical therapy clinic." We provide care for our patients specific to their individual needs and presentations. Today, The Jackson Clinics can best be described as a place where patients come to heal, and clinicians come to grow. We are a learning organization and value life-long development of knowledge, skills, and professional attitudes as our core Job DescriptionGreeting patients and providing outstanding customer serviceCoordinating the care for each patient from initial evaluation to dischargeAnswering phonesElectronic schedulingData entryVerifying current personal and financial informationMaintaining patient charts and electronic medical recordsCollecting, posting, and depositing patient paymentsFaxing, filing, and performing any other duties as assignedQualificationsPatient Care Coordinator Qualifications:High school degree or equivalentExcellent in-person and phone customer serviceProficient in Word or ExcelClose attention to detailGreat time management and organizational skills Be available for a full-time/part-time schedule, Monday - Friday, some morning shifts and 2 - 3 afternoon/evening shifts (30-39 Hour work week)Team player attitude and energetic with a focus on excellent customer servicePrevious experience working in a medical receptionist role is preferred but not required.Additional InformationOur Patient Care Coordinator Enjoy the following:Competitive compensation Continuing education opportunitiesEmployee Assistance Program (EAP)Get to interact with excellent support staff and much more!For questions regarding the position, please get in touch with us at [email protected]. Our Staffing Director will promptly reply to you.

Front Desk Coordinator

The Fitness Equation Ashburn, VA

Job DescriptionJob DescriptionThe Fitness Equation is looking for a professional, performance-driven Front Desk Coordinator: The Coordinator is the first face a member, guest, or staff member sees when entering our club. We rely on them to greet with a smile, welcoming attitude, and an eagerness to attend to members’ needs and provide exceptional service. This role also requires multitasking skills to manage an organized and efficient front desk and work out area.Key ResponsibilitiesIdentifying sales opportunities, and coordinating with sales managersGreets members, guests, and staff with enthusiasm and a friendly attitudeAnswer telephones, transfer calls, take messages, set appointments, and communicate in a professional mannerChecking in members and and guests and transitioning them to other departmentsWork with TFE Management to update member billing information, sell authorized Front Desk POS items, and transfer interviewees, business partners, and other guests to their meeting locationsAddressing member and guest issues in a professional, calm and controlled manner, transitioning issues which require escalation to management as needed ensuring issues are documented per club policy and issues concerning safety are addressed per club policyAssist and educate members and guests on the exercise floor to ensure club policies are adhered toTransfer guests to Membership, Training, Kidz Gym, or Group Exercise departments for scheduled and unscheduled meetings with department representatives following company protocolMaintain exercise floor, equipment, and facility cleanliness to ensure readiness for useOn occasion give tours, and go over membership pricing information with prospective membersQualificationsCompleted H.S. diploma/GED minimumAbility to communicate professionally and provide appropriate and effective problem solving information to members, guests, and staffAbility to initiate task management and keep control of front desk during slow times and peak timesInterest in and passion for physical fitnessMust be able to lift up to 75 pounds safely, and comfortablyCPR and First Aid qualifications (preferred)Health club work experience (preferred)TFE offers competitive compensation, benefits, and a FREE membership with employment. As part of TFE’s educational assistance program for ongoing education, TFE agrees to pay educational expenses up to a maximum of $500.00 per staff member per year. This is a fast growing organization with opportunity for advancement based on performance. Only those individuals selected for an interview will be contacted. Only those individuals selected for an interview will be contacted.

Front Desk Coordinator

Nova Plastic Surgery Llc Ashburn, VA

Job DescriptionJob DescriptionThe Front Desk Coordinator plays a crucial role at NOVA Plastic Surgery and Dermatology, ensuring that the patient's experience is second to none. They are the face of the practice, responsible for handling patient requests and administrative tasks with excellence. The Front Desk Coordinator performs a variety of duties, demonstrating exceptional customer service skills, strong communication skills, attention to detail, and the ability to multitask effectively. Responsibilities:Check Patients In and Out Be a warm welcome to the practice by greeting patients and offering refreshments Ensure appropriate consents are filled out prior to the patient's appointment Assist with patient questions Assist patients browsing the retail displays Ensure patient has their next appointment booked Scheduling Appointments Schedule appointments properly, ensuring that the appointment is booked with the correct provider, for the right treatment, with the proper allotment of time, and the proper spacing if the patient receives multiple treatments. Contact the waiting list for last-minute openings and communicate scheduling gaps to Front Desk Manager and Clinical Manager as needed. Adhere to office policies regarding cancellations and no-showed appointments Confirm appointments that were booked online Communicate specials and sales to patients Billing & Payments Input bills for products Check applicable rewards points and apply to billing statements Collect deposits for all appointments Take payments Take down insurance information and determine co-pay Take pre-payments for surgical procedures Add referral credits into patient charts Manage online store payments and gift cards Managing Incoming and Outgoing Calls Demonstrate exceptional customer service skills over the phone. Be an excellent source of information for patients calling in with inquiries. Effectively manage patient requests relating to their records, scheduling, rescheduling, or cancelling appointments. Be able to redirect calls to the proper staff member as needed. Complete confirmation calls. Return voicemails in a timely manner. Call patients as directed by providers, medical assistants, and management. Documentation and Handling Patient Records Document all correspondence with patients Scan documents into patient charts Manage records requests Inventory Management Assist patients purchasing retail products Count and restock inventory daily Check in orders Communicate with Front Desk Manager and Practice Manager when products/supplies are needed Fulfill online store orders Administrative Tasks Manage incoming and outgoing faxes Stay up to date on promotions, sales, etc. Manage cash deposits. Review applicable reports. Complete daily tasks as assigned by the Front Desk Manager Keep the waiting area clean and well stocked.

Dental Office Treatment Coordinator

Jorge R Rios, Inc. Ashburn, VA

Job DescriptionJob DescriptionBenefits:401(k) matchingDental insuranceHealth insurancePaid time offPosition Title: Treatment CoordinatorJob Summary:The Treatment Coordinator represents the practice in all facets of patient services, which may include, but is not limited to; greeting patients, answering the telephone, scheduling appointments, maintaining patient insurance and financial records and coordinating patient flow.General and Administrative Duties: Cheerfully greets patients and visitors entering the practice and alerts appropriate staff of patient arrivals. Keeps the front desk and reception areas clean. Keeps the coffee station clean and stocked. Turns on the lobby computer/TV in the morning and plays appropriate videos and music. Answers the telephone, routes phone calls, provides information, accurately. Effectively answers patients questions regarding appointments, insurance and financial matters. Monitors office email and takes appropriate actions when necessary. Registers new patients, provides necessary paperwork and ensures all required documents are completed and signed by the patient. Establishes and maintains patient files up to date (i.e. address, phone number, insurance information, etc.). Verifies patient insurance benefits 2-3 days ahead of the schedule and makes sure that the insurance plan information in the system is correct and up to date for each patient. Uploads insurance breakdowns into the patients document center. Prepares correspondence, memos, condolence letters, and other documents, as requested by practice administrator and/or doctors. Securely uses the computer or fax to transmit information or documents when requested.Scheduling and Time Management Duties: Schedules and adjusts patient appointments to maximize the patient care and reach practice profit target. Manages the daily, weekly, and monthly calendar to meet the practice production and collection goals. Performs necessary duties associated with checking patients in and out. Enter type of treatment planned for the next appointment, and the amount of chair time, doctor time and assistant time needed. Effectively uses the patient communication system (NexHealth) for patient communication, to re-activate overdue patients, to fill last minute openings and to keep the hygiene schedule efficiently booked. Monitors the schedule regularly, adjusts the schedule as necessary, and reschedules patients as needed. Keeps staff and doctor informed of scheduling problems, issues or concerns.Treatment Coordination and Financial Duties: Prepares and presents Treatment Plan Estimates. Accurately receives and records patient payments. Coordinates patient financial arrangements according to the financial policy. Communicates effectively with patients regarding past due balances and other financial matters. Maintains appropriate financial documentation, including signed financial agreements. Records patient financial discussions. Provides Deposit Slip to employer at the end of each day. Arranges the patients treatment-planning schedule and books appointments. Monitors payments to ensure treatment financing is followed through appropriately. Contacts patients when preauthorizations are received and proceeds with scheduling.