Executive Assistant
Job Description
Overview
Hackensack Meridian Pascack Valley Medical Center is a 128-bed, full-service, acute-care community hospital, located in Westwood, NJ providing a caliber of care consistent with Hackensack Meridian Health’s world-class standard. The state-of-the-art facility features a new Emergency Department, a maternity center, a women’s imaging center, cardiac and pulmonary rehabilitation, a center for joint replacement, a wound care center, and an intensive/critical care unit.
In a joint venture partnership with Hackensack Meridian Health, New Jersey’s largest and most comprehensive and integrated health network, Ardent operates Hackensack Meridian Mountainside Medical Center, located in Montclair and Hackensack Meridian Pascack Valley, located in Westwood.
POSITION SUMMARY
The Executive Assistant will provide administrative and secretarial support to C-level Executives of the hospital.
Responsibilities
Coordinate executive communications including taking calls, responding to e-mails, and interfacing with personnel
Prepare internal/external corporate documents for team members and vendors
Retrieve and greet visitors or guests that have scheduled meetings with senior leadership, and ensure they feel welcome
Schedule meetings, appointments and manage travel itineraries
Maintain an organized filling system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among co-workers
Handle administration of expense reports
Appropriately file and retrieve corporate records, documents, and reports
Research and compile data to prepare documents for review, and presentation by boards of directors, committees, and other executives
Maintain time sheets for team members that report into assigned C-level executive
Transcribe and distribute meeting minutes noted from operational and governance meetings
Read and analyze incoming memos, submissions, and distribute as needed
Qualifications
Education & Experience:
High School Diploma Required, Bachelor’s Degree preferred
5+ years of experience as an Executive Assistant reporting directly to senior leadership
Knowledge, Skills & Abilities:
Proficient in Microsoft Office suite including, Excel, PowerPoint, and Word
Extremely detail-oriented
Excellent problem solving, analytical and organizational skills
Inherent ability to multi-task and prioritize work assignments
Exceptional interpersonal skills
Friendly and professional demeanor
Must be able to meet deadlines in a fast-paced, quickly changing environment #J-18808-Ljbffr