Receptionist, Administrative Assistant (Entry Level) at EMCOR Group Inc.

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Franchise - CSP/Receptionist

H&R Block Columbus Junction, IA

H&R Block - 3610163 [Administrative Assistant / Secretary] As a CSP/Receptionist at H&R Block, you'll: Greet clients in a personalized, friendly, and inviting manner; Match clients with the best-suited tax professional for their needs; Schedule clients how they would like to be scheduled; Handle client exits by ensuring all current and future needs are met; Maintain office cleanliness and organization of resources with team members...Hiring Immediately >>

High salary

Receptionist

Wade Linen Service Columbus, GA

Job Description Job Description Job brief We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. What does a Receptionist do? As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Requirements and skills Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus

Work Life Balance

Receptionist

Modula Inc. Columbus, OH

Job Description Job Description Description: Who We Are: Modula is the leading US manufacturer of vertical lift modules (VLM) and automated storage and retrieval systems. Modula US has Manufacturing plants in Dayton, OH and Lewiston, ME, and remote locations throughout the US. Our corporate global headquarters is in Italy with many locations around the globe. Modula’s goal is to be an exceptional workplace admired for growing and developing talented employees and leaders, building innovative products through the development of a highly skilled and engaged workforce. Modula’s Values: We are culture and value driven; regardless of position and title we are all in all the time. · Passion- Proud of our work/Modula, love what you do, positive energy, go the extra mile, engaging · Pursuit of Excellence- Continuous improvement, committed, attention to detail · Accountability- Lead by example, follow through, integrity, create trust with team & customers. · Agility- Flexible & adaptable, embrace change, ability to multi-task, sense of urgency. · Teamwork- Proactive & effective communication, respect, humility, curious, openminded, diversity Basic Functions and Scope of Job: Provides first-point-of-contact service for visitors and callers while also supporting the business with general administrative support, primarily for Human Resources Key Responsibilities and Accountabilities: · Answer, screen and transfer calls, providing information as necessary, and taking messages · Greet visitors and clients entering building, determine nature and purpose of visit, and direct or escort them to specific destinations. Provide visitor badges when appropriate · Perform general clerical duties including photocopying, faxing and mailing · Sort and distribute incoming mail · Maintain office supply inventories · Ensure common areas are kept clean and organized daily (lobby, front desk, meeting rooms, lunchroom and kitchenettes) · Organize and fill kitchenette supplies daily · Support the catering, company and customer meetings as required · Coordinate and ensure timely maintenance for office equipment, ensure the photocopiers and fax machines are filled with paper · Coordinate travel reservations for guests and for other special requests by management · Administer issuance and collection of safety equipment for guests · Support the Remote call center customer management · Perform other duties as assigned Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. It is expected that this role will perform other duties as assigned. Requirements: Qualifications and Skills: The ideal candidate will have at least 2 years of experience in cross-functional administrative and front desk activities, excellent communication and computer skills, and standard office equipment aptitude. · Minimum education requirements are a high school diploma or its equivalent · Excellent written communication skills ensuring both internal and external communications are done in a professional and accurate manner · Proficiency with planning, prioritizing, and organizing is a must · Customer service skills such as speaking clearly and consistently demonstrating a professional attitude is a must · Adaptability to changes in the work environment, managing competing demands, dealing with frequent change, delays, or unexpected events is a must · Attention to detail and accuracy is a must · Confidentiality of all customer and employee data is a must · Proficient with Microsoft 365, especially Excel and Outlook Work Environment: To perform the essential functions of this role, a successful candidate may be required to operate equipment and tools such as a telephone, computer, and other general office equipment. This position may require the ability to bend, stoop, kneel, crawl, speak and listen on a telephone and in-person, and type on a computer and view a computer screen, among others. This position may have visual, hearing, dexterity, and mental demands. Reasonable accommodation may be made, wherever practical, to enable individuals with disabilities to perform the essential functions of this role. Position % of time per day or frequency Walking 20% Standing 20% Sitting 40% Twisting, turning, and Squatting 20% Climbing Step ladder occasional Lifting Up to 25 lbs. Must be able to pass background check and drug screening. Modula Inc. is an EEO (Equal Employment Opportunity) Employer. Our search and selection process are based on identifying qualified candidates who are highly motivated to grow with our company. Employment decisions are based on the principles of equal employment opportunity. Recruitment, testing/assessment, selection, and promotion will be administered without regard to race, color, sexual orientation, physical or mental disability, religion, age, ancestry or national origin, whistleblower activity, previous assertion of a claim or right under worker’s compensation, marital status, genetic information, or any other characteristic protected by federal, state, or local law. Disclaimer: Where a specific pay range is noted, it is a good faith estimate at the time of this posting. The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.

Spanish Bilingual Legal Assistant/Receptionist

Charles E Smith Attorney At Law Columbus, OH

Job Description Job Description Benefits: 401(k) matching Paid time off Benefits/Perks Careers Advancement Opportunities Competitive Compensation Job Summary Busy solo practice law office specializing in immigration law with an immediate need for a Spanish Bilingual Legal Assistant/Receptionist. The candidate must be completely fluent in Spanish. Primary duties include greeting clients, answering the phone, creating files, scheduling appointments, corresponding with clients, data entry of basic legal paperwork and other general office duties. The position may be full-time or part-time depending on the candidate's availability. Prior secretary/receptionist experience and/or legal education is preferred, but training will be provided. Please send resume and/or cover letter to be considered for the position. Qualifications Previous experience as a Legal Assistant or similar role is preferred Certification or diploma as a Legal Assistant is preferred Familiarity with legal procedures, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure

Receptionist

BATTH TRUCKING INC Columbus, OH

Job Description Job Description Benefits: Bonus based on performance Paid time off We are seeking an organized and personable Receptionist to be the welcoming face of our repair shop. The Receptionist will handle front-desk operations, assist with administrative tasks, and support customer interactions. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to multitask effectively. Bilingual candidates (English/Spanish) are highly preferred. Key Responsibilities : - Greet and assist customers in person, on the phone, and via email with professionalism and courtesy. - Schedule appointments and manage the daily calendar for service technicians. - Handle incoming and outgoing correspondence, including mail and email. - Maintain a clean and organized reception area and customer waiting room. - Assist with data entry, filing, and maintaining customer records in the system. - Provide basic information about services and pricing to customers. - Coordinate with the service team to ensure smooth communication and scheduling. - Handle customer inquiries and resolve or escalate issues as appropriate. Qualifications : - High school diploma or equivalent; additional education or certifications in office administration is a plus. - Prior experience in a receptionist, administrative, or customer service role preferred. - Bilingual (English/Spanish) strongly preferred. - Proficiency in Microsoft Office Suite and familiarity with office equipment (phones, printers, etc.). - Excellent organizational and multitasking abilities. - Strong verbal and written communication skills. - Friendly and professional demeanor. - Knowledge of automotive or diesel repair is a plus but not required. Compensation: - Competitive hourly rate: $13-$18 per hour, based on experience. - Comprehensive benefits package including health insurance, paid time off, and retirement plans. - Opportunities for professional development and training. Why Join? - Be part of a reputable company with a commitment to excellence. - Work in a supportive, team-oriented environment. - Opportunities for growth and advancement within the company. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

receptionist

Mse Behavioral And Mental Health Se Columbus, MS

Job Description Job Description receptionist position for busy mental health clinic scheduling and processing patient's payments, verifying insurance and filing paperwork Company Description we are a mental health company that provide exceptional care to the mental health population in the community Company Description we are a mental health company that provide exceptional care to the mental health population in the community

Posted 14 hours ago

Office Receptionist

Synchro Speak Columbus, OH

Job Description Job Description Description Synchro Speak is a professional communication consulting firm dedicated to enhancing organizational effectiveness through advanced communication strategies. Synchro Speak specializes in speech coaching, executive communication training, and corporate communication solutions. Job Summary: The Office Receptionist will be the first point of contact for visitors and clients, ensuring a welcoming environment. Responsibilities include managing phone calls, scheduling appointments, and performing general administrative tasks. Salary range: $16.50 - $27.00 per hour Key Responsibilities Greet and welcome visitors in a friendly and professional manner. Answer and direct phone calls to appropriate staff members. Manage appointment scheduling and maintain the office calendar. Handle incoming and outgoing mail and packages efficiently. Maintain a neat and organized reception area. Assist with data entry and maintain filing systems. Coordinate office supply inventory and place orders as necessary. Skills, Knowledge and Expertise High school diploma or equivalent; additional certification in office administration is a plus. Proven experience as a receptionist or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle sensitive information with discretion. Professional appearance and courtesy in dealing with clients and colleagues. Benefits Health, dental, and vision insurance. Paid time off (vacation, sick leave, and holidays). 401(k) retirement plan with company match. Professional development opportunities.

Pediatric Receptionist

The Reserves Network Inc Columbus, GA

Job Description Job Description Pediatric Receptionist | $13.00 per hour | Monday-Saturday / 9am-6pm / On-Site What Matters Most Competitive Pay of $13.00 per hour with ability to receive a pay raise in 8 weeks, based on performance Schedule: Monday-Thursday, 9am-6pm & Fridays, 8am-2pm. eventually Rotating Saturdays (4-hr workday) Location: Columbus, GA Direct Hire opportunity Weekly Pay with direct deposit or pay card When you work through The Reserves Network, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program Job Description A Pediatrician Receptionist is responsible for patient check-in/check-out, phone management, insurance verification, and appointment scheduling. All of which successfully satisfy the patient experience. Responsibilities: Processing payment from patients Verify insurance eligibility and networks status Scheduling appointments and follow-ups for patients Answering phone calls, taking messages, forwarding calls from patients Qualifications and Requirements: Ability to maintain the confidentiality of medical, personal, and financial information Availability to work late nights, one Saturday/monthly, and work at either office location Ability to work well with other administrative professionals and medical practitioners Strong communication and organizational skills Benefits and Perks: $13.00 per hour Holiday pay after 90 days Earn PTO after 90 days Training & Growth Your New Organization: This company offers a welcoming and patient-focused environment. With years of experience and international training. They foster a culture of comprehensive, compassionate care for children. This practice emphasizes trust, dedication, and strong relationships with both patients and their families, supporting the well-being of children in the Columbus area. Your Career Partner: The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment. In the spirit of pay transparency, we want to share the base salary for this position is $27,040, not including benefits, potential bonuses or additional compensation. If you are hired, your base salary will be determined based on factors such as individual skills, qualifications, experience, and geographic location. In addition, we also believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth

Receptionist - Perdiem

Mother Angeline McCrory Manor Inc Columbus, OH

Job Description Job Description Receptionist Come join us at Mother Angeline McCrory Manor and The Villas at St. Therese! A Faith-Based, Nonprofit, Short-Term Rehabilitation and Skilled Geriatric Care facility sponsored by the Carmelite Sisters for the Aged and Infirm, we've provided spiritually motived care for the elderly of Columbus for over 65 years. Caring for someone isn’t just a job, it’s a compassionate calling based on deep-rooted spiritual beliefs. We are seeking a Receptionist for Perdiem (as needed). ** Schedule: time slots anywhere between 6:30am and 10:30pm ** Receptionist Qualifications: Have caring helpful patient attitude. Customer Service experience preferred. Experience in a nursing home environment preferred. Must be able to read, write, speak English language. Receptionist Job Summary: Answer the phones and direct calls to appropriate area. Assist visitors with signing in and out of the facility. Assist residents to prevent them from wandering out of facility. Make announcements over paging system. Distribute incoming packages and mail. Know and follow all emergency procedures. Create and maintain an atmosphere of warmth while showing personal interest in a calm and peaceful environment. This is a brief overview of job responsibilities and not intended to be all inclusive. We aim to create a supportive workplace where you are valued, compensated fairly and provided the tools to thrive! Mother Angeline McCrory Manor and The Villas at St. Therese can offer you: Competitive Compensation Next-Day Pay Option Employee Assistance Program with Discount Marketplace Student Loan Forgiveness Guidance Compassionate environment with very friendly co-workers Why Choose Mother Angeline McCrory Manor? ”To clasp the hand of an aged person and give meaning to the autumn of life.” – Venerable Mary Angeline Teresa Please consider joining our team working where The Difference is Love℠! Mother Angeline is an Equal Opportunity Employer and adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Veterinary Receptionist

Mansfield Veterinary Hospital Columbus, NJ

Job Description Job Description Benefits: 401(k) matching Competitive salary Employee discounts Paid time off Benefits/Perks Flexible Scheduling Career Advancement Opportunities Competitive Compensation Fun Working Environment Interact with Pets Job Summary Are you a pet lover with a passion for customer service? If so, wed like to hear from you! We are seeking a full-time outgoing and organized individual to join the Veterinary Receptionist team at our busy hospital. As a Veterinary Receptionist, you will be the first point of contact for our customers. You will greet pet owners and check in pets, schedule appointments, process payments, and generally ensure that the hospital is a welcoming place. Responsibilities Greet owners as they arrive Check-in animal patients for their appointments Collect and confirm pet and owner information Answer phones Schedule, confirm, and cancel appointments Process payments Other administrative duties, as assigned Qualifications Previous experience as a Veterinary Receptionist or in a similar role required Excellent customer service skills Effective communication with clients and coworkers Comfortable working with a variety of animals Proficient in office software, scheduling software, and other technology Knowledge of Avimark a plus

Ashburn, VA

Posted 3 days ago

10.000 - 60.000

Job Description

Receptionist, Administrative Assistant (Entry Level)

Job Title: Receptionist, Administrative Assistant (Entry Level)

Location: Ashburn, VA 20147

Reports to: Executive Assistant

FLSA Status: Non-Exempt

Shift: Monday through Friday – 8:00a.m. – 5:00 p.m.

COMPANY OVERVIEW The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations, and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. SUMMARY The Receptionist, Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling all telephone calls, greeting visitors, assisting with meeting preparation and company events at the direction of Marketing, and maintaining company contact directories with accuracy. Attendance and punctuality, professional demeanor, and etiquette are essential in the performance of this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential responsibilities include performing the following: Greet all visitors in a professional and courteous manner and notify the appropriate employees that their guests have arrived. Answer all incoming and inter-company phone calls received by the main switchboard, screen calls, transfer calls to the appropriate company contacts, and take messages collecting pertinent information (e.g., contact name, call reference, phone number, and company identification). Ensure copy machines within the building are well stocked with consumables and contact the appropriate vendor for repairs when malfunctions occur. Maintain organization and inventory of the office supply room and order supplies as needed. Ensure meeting rooms and kitchen are stocked and clean. Prepare and generate computer documentation with accuracy using Excel and Word. Support meal ordering and pick-up for meetings and company events. Maintain reliability with attendance and punctuality. Possess a valid state driver's license and reliable personal transportation. This is not a remote/telework position.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. PREFERRED EDUCATION AND EXPERIENCE

High school degree or its equivalent with at least two years of administrative experience in a professional office environment. Proficiency in using Word and creating business letters. Accurate keyboarding skills and proficiency in spelling, grammar, and punctuation.

COMPUTER SKILLS

Proficient in Microsoft applications, particularly Excel.

REQUIRED ATTRIBUTES

Professional written and verbal communication skills. Demonstrated professional emotional intelligence and courtesy. Ability to discern work assignment priorities and utilize independent thinking. Commitment to performing duties safely and within company policies. Ability to work collaboratively with peers and support teamwork. Effective organization and management of information and processes. Commitment to company values.

LANGUAGE SKILLS Fluent communication in English, both verbally and in writing. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects or controls. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a professional office environment.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer. #J-18808-Ljbffr