DATA ENTRY DEPUTY CLERK
Job Description
GENERAL RESPONSIBILITIES
Under the direction of the Traffic Violations Bureau/Communications Department Management, is responsible for the following
The effective delivery of public service by insuring that all traffic, criminal and environmental cases are initiated with the highest degree of accuracy and efficiency. The ability to meet performance standards The ability to perform required work tasks on a possible rotating schedule The ability to perform any related duties as required by TVB/Communications Management Cross training on other work tasks throughout the office to ensure job responsibilities are met Advising Management of any uncertainties about a ticket/complaint
CORE RESPONSIBILITIES
Understand the importance of maintaining a professional demeanor, as you are a reflection of the Clerk and the Clerk's Office Delivers efficient and effective public service by conveying professional and impartial conduct while performing various assigned office related duties Prepare payable and mandatory tickets and or complaints Ensure that all cases are initiated in a timely and accurate manner. Ensure that all tickets/complaints are properly filed in the proper place
PERFORMANCE STANDARDS Provides respectful, courteous and professional service with a high degree of accuracy in compliance with established office procedures and in a timely manner based upon continual assessment of workload The ability to prioritize time sensitive tickets/complaints Maintain a satisfactory attendance record as set forth in the Employee Handbook
DAILY RESPONSIBILITIES
Prep tickets by time stamping every ticket/complaint Separate mandatory and payable tickets/complaints by courtroom and court date. Then put the tickets/complaints in alphabetical order -Give a count according to the date of the tickets -Look for Saturday, Sunday or holiday court dates to send out a notice to the defendant of a new court date -Take out any juvenile tickets and place in the proper place for pick up -Scan the ticket/complaint, confidential identifier and support of affidavit, if applicable
Place completed case files in the proper place for docket preparation Refer cases to Prosecutor -If there is no code at all on the ticket/complaint -If the code on the ticket/complaint is invalid or does not exist
Initiate tickets/complaints from the defendants copy if the original has not been turned in -If someone is at the counter trying to pay the ticket/complaint -If someone is here for court that day
Stocking the shelves with traffic, criminal and environmental files for use Displaying docket sheets in the case for traffic court arraignments Assisting the public, liaison officers, attorneys, bailiffs, courtroom clerks and other court personnel, when needed