Project Coordinator
Job Description
Job Description Job Description
Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.
Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n):
New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources
Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays
Community Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions
CobbFendley is seeking an experienced Project Coordinator in our Frisco or Fort Worth, Texas office.
EXPERIENCE + KNOLWEDGE SKILLS ABILITY (KSA)
Emerging Experience // Basic understanding and minimal practical experience; requires guidance and supervision. 1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+.
Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required. Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required. Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.
COMPLEXITY + DECISION-MAKING AUTHORITY
Responsible for the success of certain tasks in part of moderate project(s). Independently performs most assignments with oversight and instruction from supervisor and project managers.
QUALIFICATIONS The successful candidate’s most important qualifications include the following. Proven self-starter with strong administrative, time management skills, ability to multi-task, highly organized, strong attention to detail and general financial understanding. Minimum 2 years of project support and task management experience. A/E/C industry experience required. Solid knowledge of general project management, coordination and administration required. Ability to determine client preferences concerning permit status, reporting and requirements for backup/supporting documentation. Ability to support timely project updates. Ability to manage project documentation to support permit application, design document control, project scheduling, and other project support functions. Experience with Microsoft Office and Google Earth programs, preferred. Experience with SmartSheets is a plus. Motivation to work in a dynamic environment with strict deadlines. Desire to collaborate with professionals and clients to increase your industry knowledge and grow in your career. Commitment to perform responsibilities consistent with industry standards to achieve department and company goals. Interest in developing relationships with clients, partners, and local organizations to remain a trusted resource in the community.
ESSENTIAL FUNCTIONS
Complete permit documents set-up from information provided by the Project Manager. Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines. May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues. May assist Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts. May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates. May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc. May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders). Provide document control support to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.). Prepare and file various project related documents, reports, and estimates, including processes and procedures. As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external with clients. Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project. Assist project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and escalate permitting issues (i.e., denials, etc.). Ensure all project attributes and variables have been properly input in accordance with the contract requirements and the permit’s jurisdictions. Contact and request drawings, documents, etc. from utilities, municipalities, etc. Attend team meetings, meeting with clients and with jurisdictions. Identify various jurisdictions permitting processes. Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project. Prepares project weekly report documentation for client including progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates. Provide document control support to ensure effective and accurate project document management.
If and when the duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.
PHYSICAL REQUIREMENTS
Sitting and/or standing for extended periods of time. Mobility within the office including movement between floors and workstations. Repeated motions (e.g., typing, reaching, bending, lifting, and carrying). Communication with other employees and clients.
ENVIRONMENTAL FACTORS
Most work is performed in a professional office environment. Some trips to client offices and job sites for observations will be required. Job site observations factors could include: walking and climbing on uneven surfaces, exposure to outdoor environments and extreme weather (heat and freezing temperatures), noise exposure, driving for extended periods of time, exposure to allergens (e.g., pollen, dust, cedar, sumac, poison ivy), exposure to construction and traffic work zones, possible hand and power tool use, and extended periods of Personal Protective Equipment use. Extended use of electronic devices (e.g., computers, printers, copiers, scanners, plotters, and telephones). Use of cutting tools and equipment (e.g., plotting equipment, rotary paper cutter).
EXPECTED HOURS OF WORK
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 AM to 4:30 PM CST. This position may include the need for overtime hours.
EQUAL EMPLOYMENT OPPORTUNITY At CobbFendley, we are an equal opportunity employer, interested in qualified candidates with the requisite employment authorization eligibility to work in the United States. All candidates are considered regardless of race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. EEO is the Law (English) EEO is the Law (Spanish) EEO is the Law - Poster Supplement
MISCELLANEOUS
Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records).
Work Authorization + Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind. External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.
ot be reviewed.