Assistant Director of Admissions Systems

Job Description Job Description POSITION: Assistant Director of Admissions Systems DEPARTMENT: Admissions DIVISION: Enrollment Management and Student Affairs STATUS: Monday- Friday, 8:30 a.m. – 4:30 p.m. Salary information: $50,000 to $55,000 BENEFITS: • Medical Dental Vision Health Savings Account Flexible Spending Account • College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays • TIAA Retirement with 8% college contribution after one year of employment • Free EAP Counseling Services Free Chiropractic Care GENERAL DESCRIPTION: The Assistant Director of Admissions Systems will assist with all aspects of admissions systems to support the admissions process from inquiry to matriculation. This position will work closely with the Director of Admissions Systems. Current systems include Slate and PA CAS, along with the integrations with Jenzabar, Parchment, WES , ECE, SmartPanda and others.

Specific Duties and Responsibilities: Slate Administration 1. Assist with the maintenance of system components to support the full life cycle of the admissions operation — application, evaluation, and decisions. 2. Perform routine data audits, consolidate duplicate records, and execute retention policies in compliance with best practices for database management. 3. Assist with the development of technical solutions to streamline admissions operations using a combination of forms, mailings, and other Slate functionality. 4. Build queries to support admissions operations and internal data requests. 5. Serve as security administrator to manage system permissions for staff, faculty, and student users. 6. Update training guides and contribute to new training materials and related communications to foster a department-wide culture of continuous learning in Slate. 7. Provide training to admissions staff, faculty, and external users. 8. Collaborating with other departments, including Marketing and Communications, Financial Aid, Center for Student Support etc. 9. Direct processes in Slate to address campus-wide operational needs in the areas of non-degree applications. 10. Respond to inquiries from divisional enrollment staff ranging from general policy questions to technical issues. 11. Assist with responding to technical support requests from applicants, recommenders, and faculty ranging from routine low-level requests to highly complex issues that require critical thinking and problem-solving skills to resolve the root problem. PA Program 1. Set up and maintain integration with the PA CAS system with Slate and trouble shoot incoming application issues 2. Ensure applications are progressing towards program review and receiving admissions decisions in a timely fashion. 3. Utilize Slate CRM to effectively manage prospective student communications, enrollment funnel tracking, application review, and more. 4. Engage and assist prospective PA graduate students via in-person or virtual meetings, email or SMS correspondence, and/or telephone. 5. Work with PA program staff related to on and off campus initiatives and other initiatives as needed.

Methods of Accountability: 1. Verbal and written communications with the Admissions Leadership Team. 2. Faculty, staff and student feedback. 3. Compliance with College policies and procedures. 4. Performance evaluations by the Director of Admissions Systems Vice President of Enrollment Management and Student Affairs.

Qualifications: 1. Bachelor’s degree required. 2. Experience in higher education, admissions systems and/or comparable systems. 3. Excellent interpersonal, organizational, analytical and communication skills. 4. Ability to work individually and contribute as a member of a team. 5. Professional demeanor. 6. Proficiency in PC use and Microsoft Office programs and database system. 7. Ability to manage a fast-paced, multi-task work environment. Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education. If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: [email protected] * Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.