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Office Administrator jobs in Columbus

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Office Administrator

Class Acts Entertainment Columbus, OH

Overview This person will support a small team of individuals supplying talent and services to the events industry. You will serve as a general administrative assistant, office manager, bookkeeper and file clerk. We are looking for someone with a positive attitude and a willingness to learn in an ever-changing environment. LOCATION: Our office is located in Franklinton (downtown Columbus) above the Chromedge studios. This is some of what you will do: Keep us organized with electronic filing & record keeping. Contract management. Sending client and vendor contracts electronically. Recording contracts returned. Generating custom contracts for recurring customers. Transactional Bookkeeping in QuickBooks Online. Recording all incoming and outgoing payments. Generating and sending customer monthly invoices. Reconciling our event database and our accounting records. Provide email and phone support to customers and artists. Office supply management & organization. Assist with website updates and maintenance. Internal and external office communication. Database and list updates and management. Update artist promotional material. Do you possess these skills? Excellent organizational and time management skills. Understanding of general bookkeeping and accounting practices including familiarity with Quickbooks Online. Strong verbal and written communication skills. Love of the music and events industry. Enjoy behind the scene work. Experience in a support role that requires heavy multi-tasking. Able to work with a very diverse clientele. Extreme attention to detail. Proactive with ability to anticipate and prioritize task lists. Candidates must be self driven and have a strong work ethic. Ability to multi-task, organize, and prioritize work. Technology savvy and proficient in common computer apps including Google Apps, MS Office suite, web browsers, Wordpress. ------------------------------------------------------------------------- Do you love the events and music industry? Do you have the skills needed to thrive in this position? If so, please send us your cover letter and resume. This is a full time position paid hourly with benefits. Class Acts Entertainment is an equal opportunity employer.

Dynamic Environment

Phlebotomist/Front Desk Administrator

One Medical Columbus, Ohio

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Front Desk Administrator (internally known as a Lab Services Specialist/ Member Support Specialist) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you’ll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, (stop here for NYC) ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you’ll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks Competitive salary: starts at $19.00 per hour based on a full time schedule This is a full time role (40 hrs/week) with 8 hr shifts generally taking place between 8:00am - 6:00pm based in Columbus, Ohio. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical’s Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster ( English / Spanish ) and Right to Work Poster ( English / Spanish ) for additional information.

Posted 6 hours ago

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Phlebotomist/Front Desk Administrator

One Medical Columbus, OH

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average...

VTC Administrator

Stellar Innovations Columbus, OH

00614-25 VTC Administrator Do you enjoy learning about new technology and how they can be used to provide cutting-edge services to DoD and Federal Government customers? If so, then look to join the Stellar Innovations and Solutions team. If you love technology and want a career making a difference supporting meaningful DoD and Federal programs, then Stellar Innovations is the company for you! Stellar Innovations & Solutions Inc . is seeking a VTC Administrator to join our government project supporting the Defense Logistics Agency (DLA) onsite, in Columbus, OH. Responsibilities: Primary responsibility is to monitor VTC calls for senior leaders as part of the white glove monitoring service for scheduled SIPR and NIPR VTC calls. Works under general supervision, providing support for DLA Information Operations by performing active and passive call monitoring, utilizing TMS, CMS, CMM for conference control and scheduling, while adhering to current STIG's. Assign additional technical administrative duties such as performing CODEC updates. Required Experience / Clearance / Certifications: Two to Five (2-5) years of progressive Information Technology (IT) experience in the Video Teleconferencing arena, including deployment, trouble shooting, supporting VTCs in a dynamic environment. Sensitivity Level: IT-I - Critical Sensitive Clearance: Top Secret OR Secret with Top Secret Clearance investigation completed. DoD Approved 8570 Baseline Certification: Category IAT Level II (Security+ CE or higher). DLA Approved CE Certification: CISCO - CLTECH - Support Collaboration Devices U.S. Citizenship is Mandatory. SIS, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

Commercial Administrator

First Merchant's Bank Columbus, OH

First Merchants Bank is seeking a Commercial Administrator to join our team! This position will provide administrative support to the commercial banking team by processing commercial loan requests. Responsible for providing high quality customer service to commercial banking clients by accurately and efficiently resolving customer requests while mitigating risk by following proper procedures. Serve as a partner to the commercial banking team by proactively dealing with portfolio management needs. Ensure all regulatory and compliance requirements are satisfied. As part of this role you will: Support the customer lending request process by providing administrative support to the Commercial Team. Prepare requests for credit by ensuring complete file per policy and regulatory requirements. Ensure collateral and other request details are defined for documentation, engage third parties as needed. Interact with approved attorney for externally prepared transactions. Prepare deal for closing and ensure all due diligence and conditions to close are satisfied. Disburse loan funds and process fees according to executed loan documents. Complete final steps of loan origination to prepare loan for boarding. Ensure withdrawn or declined deals are processed timely. Provide high quality customer service to commercial banking customers. Respond to customer requests according to bank policy, regulations and procedures in a timely and accurate manner. Resolve customer inquiries and problems timely within scope of authority while proactively using partners to meet the customer's needs. Process customer transaction requests. Serve as a partner to the commercial banking team by proactively dealing with portfolio management needs to mitigate risk. Partner with commercial banking team in recognizing financial, loan and collateral exceptions by clearing items or documenting attempts and issues with collecting items. Proactively ensure delinquent and maturing loans are being resolved timely. Ensure timely resolution of third-party insurance issues to avoid bank for forced placed insurance. Assist with completion of lien perfections and collateral releases. Conduct regularly scheduled check-ins with commercial banking team. Ensure reporting tools are utilized for accurate reporting progress. Ensure all regulatory and compliance are satisfied. Address all regulatory and compliance monitoring dashboards timely (i.e., Regulation B, ARMCP, HMDA, etc.) Ensure all loan files are compliant with applicable regulations (i.e., Know Your Customer, OFAC, CIP, Beneficial Ownership, Flood, Regulation U, Regulation O, etc.) Maintain updated knowledge of policies, procedures, regulations, and compliance. To be successful in this position, we require the following: High school diploma or equivalent (GED). A minimum of one year of related experience. Demonstrated experience with Microsoft Office (Word, Excel, Outlook). The following would be a plus: Experience with Microsoft Teams. First Merchants offers the following: Base Pay PLUS Bonuses Medical, Dental and Vision Insurance 401k Health Savings and Flexible Spending Accounts Vacation/Sick Time Paid Holidays Paid Parental Leave Tuition Reimbursement Additional Benefits A little about us: First Merchants is guided by a genuine philosophy of being a meaningful place to work and having a prosperous impact across all walks of life throughout the communities we serve, including consumers, businesses and other organizations. Our Vision, Mission and Team statement reflect and reinforce that authentic service philosophy. Our Vision is: To enhance the financial wellness of the diverse communities we serve. Our Mission is: To be the most responsive, knowledgeable, and high-performing financial organization for our clients, teammates, and shareholders. Our Team: "We are a collection of dynamic colleagues with diverse experiences and perspectives who share a passion for positively impacting lives. We are genuinely committed to attracting and engaging teammates of diverse backgrounds. We believe in the power of inclusion and belonging." Apply today to begin your career with us! Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Contract Administrator

Ohio Gastroenterology Group Columbus, OH

Duties and Responsibilities Primary Job Functions Ensure contracts are compliant, well-organized, and aligned with company policy. Serve as primary contact for managing contract administration processes, tracking, and follow-up, in collaboration with OGG's Legal Counsel. Collaborate with Ohio Gastroenterology Group Leadership to utilize and maintain contract management software, including ensuring that all key contract details are appropriately documented and reviewed on a regular basis. Apply legal and business knowledge to identify issues, analyze and develop solutions, make recommendations and implement approved solutions. Manage communications with key stakeholders, including cross-functional teams and external vendors. Support Ohio Gastroenterology leadership team throughout negotiation and implementation for a variety of agreements, including with external vendors, strategic partners, and employees. Knowledge, Skills, and Abilities Strong self-motivation and collaborative skills, ability lead through influence, work independently, and prioritize effectively with minimal supervision. Proficiently provide guidance and training to internal stakeholders throughout the contract negotiation and execution process, including information on contractual processes and best practices. Effective communicator with excellent presentation skills and comfort with ambiguity. Strong problem solving and critical thinking skills. Ability to build relationships, influence change, and collaborate across diverse roles. Credentials and Experience Bachelor's degree or Paralegal Certificate required Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Fluent in English Physical Demands Must be able to sit (frequent), stand (frequent), walk (frequent), bend over (frequent) and type on keyboard (frequent) Ability to communicate in person and by phone (frequent) Must be able to independently lift 25 lbs. (occasional) Work Environment Hybrid role based primarily in office environment with some opportunities for remote work

Benefits Administrator

John Glenn Columbus International Airport Columbus, OH

The Columbus Regional Airport Authority manages and operates passenger-focused John Glenn Columbus International Airport (CMH), cargo-focused Rickenbacker International Airport (LCK), and general aviation airport Bolton Field (TZR). We are a diverse group of committed and talented professionals who show up every day to take CRAA to new heights. Although our roles are as diverse as we are - from Custodial Services to Customer Service, from Accounting to Airport Police, from HVAC to Human Resources - we have one common goal: connect Ohio with the world. Our organization is in constant motion, moving people and cargo 365 days a year. With our core values of Accountability, Innovation and Respect guiding us, we each do our part to contribute to our organization, the aviation industry, local businesses, and the economy. We create experiences for passengers, we create opportunities for businesses, and we create economic growth for Columbus. Trust and respect are the foundation of our culture. We invite new ideas. We encourage innovation. We are inclusive and welcoming. We are empowered to enact positive change. Your "Take Off" will be successful by doing the following with excellence: Lead the organization's health and welfare benefits, wellness programs, worker's compensation and leave administration. Assist with the evaluation of benefit plan design and selection of benefit carriers. Oversee Workday benefits functionality, including system configuration, employee enrollments/changes, premium calculations, and vendor integrations. Plan and coordinate annual benefits open enrollment. Plan and coordinate wellness programs. Collaborate with internal communications team to draft key employee communication aimed at promoting awareness and understanding of benefits and wellness programs. Administer all leave programs (Short Term Disability, FMLA, Parental, Military, etc.) in accordance with internal policies and applicable state and federal laws. Coordinate with management to develop plans for restrictions and return to work accommodations. Administer workers' compensation claims in accordance with applicable OSHA and workers' compensation laws including reporting claims, claim acceptance/denial, coordinating claims with FMLA. Manage relationships with all benefits, worker's compensation and leave third party service providers. Administers post-accident and random drug testing programs. Serves as backup for payroll processing. Performs related work as required. Salary range for this position is $80,000.00 - $95,000.00. The offered salary is evaluated using internal equity, job knowledge, skills, experience, and other key factors. Your "Landing" will be smooth if you meet th e following requirements: Bachelor's degree in human resources, business or related field and minimum of five (5) years of benefits and leave administration experience or equivalent education and years of experience. Exceptional organization and project management skills and attention to detail Strong critical thinking and analytical skills. Ability to work effectively in a fast-paced, dynamic team environment. Strong interpersonal skills and the ability to effectively communicate, both written and verbally. Strong knowledge of self-funded/stop loss market as well as level and fully insured. Able to pass a pre-employment drug test, which includes testing for marijuana (medical marijuana cards are not acceptable) The Columbus Regional Airport Authority is an equal opportunity employer and does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, age, national origin, veteran status, disability, and all other groups or classes protected by applicable federal, state or local laws. The Authority does not tolerate violence or drug use in the workplace.

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Columbus

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WebMethods Administrator

Mastech Digital, Inc. Columbus, OH

Mastech Digital provides digital and mainstream technology staff as well as Digital Transformation Services for all American Corporations. We are currently seeking a WebMethods Administrator for our c

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Office Administrator

Knapheide Equipment Co Columbus, OH

Knapheide Truck Equipment Center in Columbus, OH is looking to hire an Office Administrator to be the first line of communication for our customers. Whether through providing exceptional customer service or resolving customer questions/concerns, this position is vital to the overall operational success of our company. This full-time position works Monday - Friday from 7:00 AM - 4:00 PM. Reasons to work with us: Stability - We've been in business since 1848 Growth opportunities - Over 25 retail stores and upfit centers, and continued expansion Never Settle - We're committed to adapt, overcome, and continuously improve Collaborative, supportive, and engaging work environments North America's most popular manufacturer of work truck bodies and truck beds What you'll be doing: Write orders that are dispatched from Knapheide Manufacturing Revise orders daily based on changes that are made through the revision system Ensure that all orders are entered, maintained, and completely accurate Assist with invoicing, shipping, receiving, and other administrative tasks Experience you'll need: High School Diploma or GED Equivalent Previous administrative support experience preferred If you're someone who never settles for second best, takes pride in the work you do, and are looking for a jump start on a new career, apply today! #J-18808-Ljbffr

Payroll Administrator

Anomatic Corporation Columbus, OH

As an essential business, Anomatic produces innovative and sustainable packaging for today’s biggest brands. By leveraging over five decades of manufacturing expertise and employing an extensive technologies portfolio, we design, manufacture, and finish incomparable stock and customized solutions for numerous markets. Position: Payroll Administrator Location: New Albany or Newark, Ohio Department: Human Resources Reports to: Director, Human Resources Shift: Days: Flexible within core business hours of 8:00 am - 5:00pm JOB SUMMARY The Payroll Administrator is responsible for ensuring accurate and timely processing of payroll for employees while maintaining compliance with company policies and regulatory requirements. This role involves managing employee data, processing payments, addressing payroll inquiries, and collaborating with HR and Finance teams. The Payroll Specialist will be responsible for ownership of the end-to-end payroll process for employees, ensuring accuracy and timeliness. ESSENTIAL FUNCTIONS - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Accurately process bi-weekly payroll for all employees, including hourly and salaried employees, ensuring accuracy and compliance with established deadlines. Collaborate across functions to ensure proper documentation and reporting for new hires, terminations, and personal changes are completed timely and accurately. Maintain and update the payroll system to ensure accurate employee data, payroll records, and reporting. Ensure all payroll activities comply with relevant laws and regulations. Audit bi-weekly time & attendance hours for accuracy and balancing prior to payroll transmission, verifying hours worked, overtime rules, alternate work schedules, PTO, holidays, etc. Provide support to employees regarding payroll, benefits, and HRIS inquiries. Manage payroll email inbox, ensuring timely response to questions, concerns and data entry requests. Generate and analyze payroll reports to support HR and finance functions. Provide assistance with audits as needed and work closely with internal and external partners in finance, operations, and other departments to ensure seamless integration of payroll processes. QUALIFICATIONS Required: Three to five years of experience in payroll processing, preferably in a multi-state environment. Familiarity with payroll software and timekeeping systems. Strong knowledge of payroll tax laws, regulations, and best practices. Proficiency in Microsoft Office, particularly Excel. Excellent organizational skills and attention to detail. Ability to handle sensitive information with discretion and integrity. Strong problem-solving skills and the ability to work independently. Preferred: Degree in accounting, finance, human resources or a related field. Certified Payroll Professional (CPP) certification or Fundamental Payroll Certification (FPC) Familiarity with Paycor systems. Supervisory Responsibility This position has direct supervisory responsibilities: ☐YES ☒NO This position has no direct supervisory responsibilities but will serve as a coach and mentor for other positions both inside and outside the department. Works primarily in a:☒ Corporate Office Setting This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear, sit or walk. Specific vision abilities required by this job include close vision and ability to adjust focus. This job would also require the ability to sit for extended periods of time, lift or pull, bend, squat or stand as necessary. Hours of Work This is a full-time hourly position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5:00 p.m. Travel This position requires travel: ☐YES ☒NO Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. WHO WE ARE. Our VISION “To inspire the world of consumer packaging”. Our MISSION Anomatic will ensure a work environment that is committed to team safety, low environmental impact and use of sustainable materials. We will respect our customers’ need for innovative quality assured products delivered on time, complete and error free. Leadership will foster a culture that empowers the team to act with a sense of urgency in driving solutions. We will be collectively accountable to each other, our customers and the communities where we live and work. Our associates will act with integrity and transparency in everything we do, and we will work harder than anyone else in the industry to earn our customers’ trust every day. Our VALUES Respect Integrity Accountability Work Ethic Urgency Trust Benefits you can expect from Anomatic: Competitive Pay Health Coverage Starting Your First Day 401K with Company Match, to help save for the future Paid Time Off to Enjoy Family or Hobbies DailyPay, to get your money faster Training, to help hone skills Many more! Anomatic takes pride in creating a safe and inclusive environment that encourages, supports, and celebrates the diverse voices of our employees and the communities in which they live. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. #J-18808-Ljbffr

Billing Administrator

Irex Services Columbus, OH

Current job opportunities are posted here as they become available. The Billing Administrator will be responsible for key administrative functions supporting the Vertical Access Businesses; both the Pittsburgh branch and the new Columbus branch venture. This position will have a key focus in Billing and will also be required to assist with duties with Payroll and Accounts Payable. The Billing Administrator will report to the Office Manager. The Billing Administrator is responsible and accountable for the results related to the key responsibilities described below. KEY JOB RESPONSIBILITIES Lead preparer of all weekly Labor, equipment rental, freight, and all other costing and extensions, to support Office Manager with timely billings Review and reconcile all billing timesheets submitted for costing to ensure that the billing hours match payroll hours paid and research and resolve any discrepancies Ensure project specific rates and billing classifications are being utilized for the costing to provide accurate billing documents for invoicing Interface with field Superintendents to ensure that source documents required for costing are being submitted timely Assist Office Manager with invoice preparation and formatting, including AIA set-up and other customer driven requirements in accordance with contract requirements Timely submission and delivery of invoices to customers to drive cash flow and meet customer expectations Interface with sales leadership to prepare invoices, answer questions, resolve problems and meet customer expectations Provide any change orders for review/entry Respond to customer inquiries Assist with reviewing invoices for the Columbus branch new venture; ensuring pricing and quantities are correct, along with insuring items are billed for when applicable Resolve any known discrepancies on invoices with the Purchasing Coordinator and/or Vendor Support the payroll process as necessary including timesheet processing for all Columbus timesheets, including Columbus area – Pittsburgh jobs as directed by Office Manager. Review timesheets for completeness and code per employee/job specifics, including travel and per diem Coordinate disbursement of paychecks Answer questions and resolve employee payroll questions and problems, interact with business agents as required Other administrative support: Other duties as assigned as position progresses Skills and Abilities: Strong organizational, verbal and written communication skills Exhibit a spirit of cooperation & teamwork with all members of the organization Enthusiasm and strong work ethic Ability to multi-task, work under pressure and meet deadlines required Basic knowledge of construction industry We offer a competitive benefits package which includes the following: Life Insurance 401(k) Retirement plan with company match Vacation/Paid time off The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands. #J-18808-Ljbffr

Payroll Administrator

Gregory Construction Columbus, MS

Payroll Administrator Job Description We are looking for an experienced payroll administrator to be responsible for all payroll-related tasks. In this role, your responsibilities will include collecting and reviewing employee information and working hours, calculating wages, preparing and processing employee payments, and maintaining accurate payroll records. To be successful as a payroll administrator, you should be able to investigate and resolve payroll issues and ensure strict compliance with company and regulatory standards. An outstanding payroll administrator should also have excellent people skills and a high numerical aptitude. Payroll Administrator Responsibilities: Collecting timesheet data and payroll information. Entering data into payroll and administrative databases and software programs. Calculating wages, benefits, tax deductions, commissions, etc. Preparing and processing paychecks and cash deposits. Maintaining accurate records of payroll documentation and transactions. Preparing and distributing income statements. Responding to payroll-related inquiries and resolving concerns. Performing account balance and payroll reconciliations. Preparing financial reports for accounting and auditing purposes. Preparing periodic payroll reports for review by management. Payroll Administrator Requirements: A high school diploma or GED. A degree in accounting, business, or a related field may be preferred. A minimum of 5 years' experience working in payroll or a similar role. Working knowledge of basic accounting principles and payroll practices. Experience working with accounting and payroll software. Excellent communication and interpersonal skills. Strong organizational and time management skills. High numerical aptitude. Detail-oriented. #J-18808-Ljbffr

IT Administrator

Gregory Construction Columbus, MS

IT Administrator A. Job Responsibilities The IT Administrator will be responsible for providing all internal IT infrastructure including but not limited to networking, computers and servers (both in-premises and cloud based), active directory, software licensing and installations, etc. The ideal candidate will have a good background in networking and security support and improve upon the current Gregory Construction infrastructure. This position will be hands-on and will support all levels of the company. B. Job Functions Summary of Essential Duties and Responsibilities: Excellent organizational skills. Professional in all aspects of his/her behavior. Good communication skills, both oral and written. Ability to multitask and work in a fast-paced environment. Must be self-motivated and work without direct supervision. Ability to organize and prioritize workload to meet deadlines. C. Essential Duties and Responsibilities include the following. Other duties may be assigned: Maintain all aspects of the Gregory Construction network in regard to on-premises and cloud servers, firewalls, VPNs, switches and equipment endpoints. Set-up and installation of devices (laptop, surfaces, desktop and cell phone) to end users and decommission/reset of same devices as needed. Maintain network and computer system security and ensure that all systems are operating correctly. Configure and maintain firewall, anti-virus, anti-malware, etc. for internal network protection. Troubleshoot Windows profile, printers, shared drives related issues. Deploying standard imaging on all desktops and laptops. Evaluate, propose, plan, and implement network maintenance and backup requirements. Collect data to evaluate the networks or system’s performance and help make the system work better and faster. Train users in the proper use of hardware and software. Solve problems when a user or an automated monitoring system informs them that a problem exists. Work with new hires on gaining access to company systems and ensure proper understanding of using system. Document IT procedures and policies for formal IT documentation and NIST compliance. Responsible for all IT supply inventory management to include hardware and software. Maintain a high degree of customer service and take ownership of user problems and be pro-active when dealing with user issues. Assist with other tasks as needed. D. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination. Customer Service – Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions. Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains #J-18808-Ljbffr

Commercial Administrator

First Merchants Corporation Columbus, OH

Columbus HQ 1349 W. Lane Avenue Suite 800 Columbus, OH 43221, USA First Merchants Bank is seeking a Commercial Administrator to join our team! This position will provide administrative support to the commercial banking team by processing commercial loan requests. Responsible for providing high quality customer service to commercial banking clients by accurately and efficiently resolving customer requests while mitigating risk by following proper procedures. Serve as a partner to the commercial banking team by proactively dealing with portfolio management needs. Ensure all regulatory and compliance requirements are satisfied. As part of this role you will: Support the customer lending request process by providing administrative support to the Commercial Team. Prepare requests for credit by ensuring complete file per policy and regulatory requirements. Ensure collateral and other request details are defined for documentation, engage third parties as needed. Interact with approved attorney for externally prepared transactions. Prepare deal for closing and ensure all due diligence and conditions to close are satisfied. Disburse loan funds and process fees according to executed loan documents. Complete final steps of loan origination to prepare loan for boarding. Ensure withdrawn or declined deals are processed timely. Provide high quality customer service to commercial banking customers. Respond to customer requests according to bank policy, regulations and procedures in a timely and accurate manner. Resolve customer inquiries and problems timely within scope of authority while proactively using partners to meet the customer’s needs. Process customer transaction requests. Serve as a partner to the commercial banking team by proactively dealing with portfolio management needs to mitigate risk. Partner with commercial banking team in recognizing financial, loan and collateral exceptions by clearing items or documenting attempts and issues with collecting items. Proactively ensure delinquent and maturing loans are being resolved timely. Ensure timely resolution of third-party insurance issues to avoid bank for forced placed insurance. Assist with completion of lien perfections and collateral releases. Conduct regularly scheduled check-ins with commercial banking team. Ensure reporting tools are utilized for accurate reporting progress. Ensure all regulatory and compliance are satisfied. Address all regulatory and compliance monitoring dashboards timely (i.e., Regulation B, ARMCP, HMDA, etc.) Ensure all loan files are compliant with applicable regulations (i.e., Know Your Customer, OFAC, CIP, Beneficial Ownership, Flood, Regulation U, Regulation O, etc.) Maintain updated knowledge of policies, procedures, regulations, and compliance. To be successful in this position, we require the following: High school diploma or equivalent (GED). A minimum of one year of related experience. Demonstrated experience with Microsoft Office (Word, Excel, Outlook). The following would be a plus: Experience with Microsoft Teams. First Merchants offers the following: Medical, Dental and Vision Insurance 401k Health Savings and Flexible Spending Accounts Vacation/Sick Time Paid Holidays Tuition Reimbursement Additional Benefits A little about us: First Merchants is guided by a genuine philosophy of being a meaningful place to work and having a prosperous impact across all walks of life throughout the communities we serve, including consumers, businesses and other organizations. Our Vision, Mission and Team statement reflect and reinforce that authentic service philosophy. Our Vision is: To enhance the financial wellness of the diverse communities we serve. Our Mission is: To be the most responsive, knowledgeable, and high-performing financial organization for our clients, teammates, and shareholders. Our Team: We are a collection of dynamic colleagues with diverse experiences and perspectives who share a passion for positively impacting lives. We are genuinely committed to attracting and engaging teammates of diverse backgrounds. We believe in the power of inclusion and belonging. Apply today to begin your career with us! #J-18808-Ljbffr

Property Administrator

Page Mechanical Group, Inc. Columbus, OH

Job Description: Property Administrator – Columbus, OH ARDEN LOGISTICS PARKS Arden Group is a vertically integrated real estate investment management firm focused on equity and debt investments in the top 25 US MSA’s. Founded in 1989, Arden Group has acquired approximately $7 billion of properties and assets managed in excess of $12 billion of commercial real estate assets. Established by Arden Group in 2021 as a best-in-class logistics real estate operating platform, Arden Logistics Parks specializes in the acquisition, improvement and property management of light industrial business parks and industrial outside storage. Our real estate investment business operates a geographically diverse portfolio of more than 10 million square feet of last mile facilities in 12 highly sought-after markets of urban infill locations throughout the United States. Recently listed as “Best Places to Work in PA” for 2023, our firm provides a supportive and exciting culture for our employees to challenge themselves and thrive. As a growing firm, we are looking for experienced team members with a passion for working in a high-growth environment. We value employees who are RESPONSIVE, TENANT-CENTRIC, and NIMBLE and we’ve created an environment for such employees to flourish as we continue to expand. JOB RESPONSIBILITIES The Property Administrator will play a critical role in ensuring our Columbus and Minneapolis portfolio consisting of approximately 1.18 million SF of industrial space is running smoothly and tenants are getting prompt responses. The position is in our Columbus, OH office, and is not a remote position and reports to the Property Manager. Responsibilities (include, but are not limited to the below): Office Management and Administration: Serve as our first point of contact at our Columbus office. Provide great customer service with co-workers, vendors, and clients. Direct tenant questions and requests via phone and email. Provide administrative support for a team of 3 employees. Handle all routine matters of the office including office systems, phones, supply orders and general office organization, setting up office for meetings, and keeping the overall presence of the office in a professional manner. Maintain calendar for team on deadlines and events. Draft defaults and other notices at PM direction. Utilize Commercial Café to send out standard tenant notifications (holidays, closures, general announcements). Maintain and organize property and tenant files in SharePoint. Property Operations: Prepare service contracts of operational and capital projects. Maintain Lease Manager in Yardi and document all AR collection efforts in tenant record. Maintain Facility Manager in Yardi by setting up and managing work orders by documenting and responding to Tenant service requests through Facility Manager. Maintain tenant and vendor insurance certificate files. Complete Move-In and Move-out administrative tasks on Monday.com and assign responsibilities. Maintain Roof Management portal for tenant roof work orders. Maintain RAVTI portal with updates on tenant move-ins, move-outs, and other miscellaneous items involving tenant HVAC. Take ownership of utility transfers upon tenant Move-Out. Order welcome gifts for new tenants and arrange keys. Accounting: Run and distribute regularly scheduled A/R reports for the property manager and assistant property manager. Prepare AR adjustments and tenant billbacks. Timely code property invoices while ensuring accuracy. Set up new vendors (COI and W9). Set up and ensure accuracy of job codes and capital contracts in accounting system for unit rollovers and other property management driven capital projects in Construction Manager. Review accruals and submit to PM for final review. Requirements / Qualifications: Bachelor's degree from a four-year college or university in Business, Communications, or other related field, and 3+ years related experience and training, OR an equivalent combination of education and experience. Microsoft Suite: Calendar, Outlook, Word, Excel, Teams, etc. Yardi experience preferred. Strong creative problem-solving skills. Effective written and oral communication skills. EEO Statement Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, genetic information, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The vision requirements include close vision and ability to focus. The employee may frequently lift and/or move up to 25 pounds. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. #J-18808-Ljbffr

System Administrator

The Newberry Group Columbus, OH

Who We Are… Newberry Group (Newberry) is a performance-driven government services and solutions firm that provides security compliance, program governance, consulting, and customized solutions for public sector clients nationwide. Today’s leading government agencies are putting their trust in Newberry Group, and for good reason. Newberry brings strength to our clients, from the inside out through: client intimacy and superior quality, presence and accountability in our relationships, and integrity and innovation at the forefront of everything we do. The strength of our company is a direct reflection of our highly skilled and talented workforce. Job Summary: Newberry Group seeks a System Administrator with the ability to support the DoD Mobility Classified Capability (DMCC) program as part of the Global Solutions Management – Operations II (GSM-O II) project within our DISA end-client in Columbus, Ohio. The System Administrator will be experienced with Windows server or Linux server operations, sustainment, and management activities to help ensure secure, reliable, and uninterrupted availability of the DoD's secure mobile device capability service. You’ll work as part of a Network Operations team responsible for managing an infrastructure comprised of a variety of servers, network appliances, and applications supporting voice and data services. Location: Fulltime onsite in Columbus, OH Clearance: An active DoD Secret clearance is required to start. Primary Responsibilities: Monitor and maintain an enterprise services environment consisting of Windows servers, Red Hat Enterprise Linux servers, and network appliances. Assist mission partners with mobile device VPN connectivity debugging, user account and device management, and troubleshooting system/service access issues. Perform configuration updates and maintenance activities to patch, secure, and maintain systems. Respond to, and help analyze, issues that degrade system or network performance to minimize downtime. Address moderately complex technical issues using internal SOPs and collaboration with team members. Help create and update documentation for common issues and processes to contribute to the team’s knowledge base. Provide input on ways to optimize processes and improve the efficiency of the environment. Support occasional after hours maintenance and be available for 2-hour onsite call back support for critical issues. Basic Qualifications: Bachelor's degree and 2 years of related experience or Master’s degree with less than 2 years of related experience. Additional experience, education and training may be considered in lieu of degree. Active DoD SECRET clearance. DoD-8570 IAT Level 2 certification (Security+ CE) within 6 months of hire date. Experience troubleshooting issues with software applications, networking, Windows OS or Linux OS. Experience performing system administration tasks - installing, maintaining, monitoring, recovering, rebuilding, upgrading, patching. Experience researching technical solutions beyond internal SOPs. Willingness to work with multiple technologies and be open to learning new technologies. Motivated self-starter with strong work ethic and ability to work with minimal supervision in the fulfillment of daily operations and sustainment activities. Ability to demonstrate good judgement, professionalism, and communicate clearly (verbal and written). Strong problem solving, critical thinking, and analytical skills. Desired Qualifications (not required, but a huge plus): Experience configuring and maintaining network devices - switches, routers, firewalls, VPNs. Experience with scripting or automation tools. Experience with VMWare - ESX/ESXi, vCenter, vSphere. Experience with AD, SCCM, SQL, MySQL, SELinux, DNS. Knowledge of networking concepts such as OSI Model, LAN/WAN, IPv4/IPv6, subnetting and VLANs. Experience maintaining systems and services in an air-gapped environment. Knowledge of security policies such as DISA STIGS and general vulnerabilities management. Certifications with major system vendors such as Microsoft, Red Hat, VMware, Cisco, Juniper, or Aruba. Benefits and Perks In addition to competitive wages, Newberry Group offers an outstanding benefit package. This includes medical coverage with three plan options, dental and vision coverage, personal time off, paid holidays, paid parental leave, telecommuting if available, retirement savings accounts (Pre-Tax and Roth), flexible and dependent care savings accounts, life insurance, long and short-term disability coverage, tuition and training reimbursement, employee assistance program, and more. The Newberry Group, Inc. is an Equal Opportunity Employer – EEO/AA/Disability/Veterans. #J-18808-Ljbffr

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HR Administrator

InfraSource Underground Services, LLC Columbus, OH

InfraSource, A Quanta Services Company At InfraSource, we believe in developing and retaining the best people in the industry and providing the best value services to our customers in the natural gas and electric industries. With over 2,000 team members in 30 locations across the United States, we take pride in developing the infrastructure of our country by connecting people and resources. As an industry leader over the last 60 years, we have built our reputation as a premier provider of services with a solid track record of performance, integrity and – above all – a commitment to safety, quality, and our people. What Do You Offer Us? Process new hire information Update and maintain employee records and data Process background checks Process and maintain e-Verify and I-9 documentation Complete verifications of employment for current and previous employees Responsible for HR Compliance to laws and regulations Run reports as needed Assist employees in the interpretation and administration of policies and procedures All other duties as assigned What We Offer You: Paid on-the-job technical and professional training Defined career path for future growth Weekly Payroll Competitive wages and industry-leading benefits including Retirement Plan What is Required? Must have excellent organizational skills with attention to detail Must be able to manage time effectively in order to complete tasks and meet deadlines Must be able to handle and keep extremely sensitive information confidential Must have good interpersonal skills with the ability to relate to diverse groups of people and people on all levels This position is subject to the Federal Department of Transportation (DOT) drug & alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr

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System Administrator

Leidos Columbus, OH

Description The Digital Modernization Sector within Leidos is seeking a System Administrator to support the DoD Mobility Classified Capability (DMCC) program as part of GSM-O II in Columbus OH. We’re seeking a candidate experienced with Windows server or Linux server operations, sustainment, and management activities to help ensure secure, reliable, and uninterrupted availability of the DoD's secure mobile device capability service. You’ll work as part of a Network Operations team responsible for managing an infrastructure comprised of a variety of servers, network appliances, and applications supporting voice and data services. If this sounds like the kind of environment where you can thrive, keep reading! Primary Responsibilities: Monitor and maintain an enterprise services environment consisting of Windows servers, Red Hat Enterprise Linux servers, and network appliances. Assist mission partners with mobile device VPN connectivity debugging, user account and device management, and troubleshooting system/service access issues. Perform configuration updates and maintenance activities to patch, secure, and maintain systems. Respond to, and help analyze, issues that degrade system or network performance to minimize downtime. Address moderately complex technical issues using internal SOPs and collaboration with team members. Help create and update documentation for common issues and processes to contribute to the team’s knowledge base. Provide input on ways to optimize processes and improve the efficiency of the environment. Support occasional after hours maintenance and be available for 2-hour onsite call back support for critical issues. Basic Qualifications: Bachelor's degree and 2 years of related experience or Master’s degree with less than 2 years of related experience. Additional experience, education and training may be considered in lieu of degree. Active DoD SECRET clearance. DoD-8570 IAT Level 2 certification (Security+ CE) within 6 months of hire date. Experience troubleshooting issues with software applications, networking, Windows OS or Linux OS. Experience performing system administration tasks - installing, maintaining, monitoring, recovering, rebuilding, upgrading, patching. Experience researching technical solutions beyond internal SOPs. Willingness to work with multiple technologies and be open to learning new technologies. Motivated self-starter with strong work ethic and ability to work with minimal supervision in the fulfillment of daily operations and sustainment activities. Ability to demonstrate good judgement, professionalism, and communicate clearly (verbal and written). Strong problem solving, critical thinking, and analytical skills. Desired Qualifications (not required, but a huge plus): Experience configuring and maintaining network devices - switches, routers, firewalls, VPNs. Experience with scripting or automation tools. Experience with VMWare - ESX/ESXi, vCenter, vSphere. Experience with AD, SCCM, SQL, MySQL, SELinux, DNS. Knowledge of networking concepts such as OSI Model, LAN/WAN, IPv4/IPv6, subnetting and VLANs. Experience maintaining systems and services in an air-gapped environment. Knowledge of security policies such as DISA STIGS and general vulnerabilities management. Certifications with major system vendors such as Microsoft, Red Hat, VMware, Cisco, Juniper, or Aruba. Original Posting Date: 2025-01-14 While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range: Pay Range $57,850.00 - $104,575.00 The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. #J-18808-Ljbffr

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